1. Welcome and Questions?
Possible start of Day Three
Day 4

2. Today’s Agenda Component 6: Roll-out for STAFF, STUDENTS & FAMILIES
SWIS Big “5”
Team Initiated Problem Solving (TIPS)
Roll-out for STAFF, STUDENTS & FAMILIES
BREAK/CHECK OUT: 10:30 – 11:00
Team Presentations (5 -10 minutes)
NEXT STEPS

3. Component 6: Procedures for Record Keeping & Decision Making

4. Problem Solving Meeting Foundations
Team Initiated Problem Solving (TIPS)
Action and Outcome Driven
Collect
and
Use Data
Review
Status and
Identify
Problems
Develop
Refine
Hypotheses
Discuss and
Select
Solutions
Develop and
Implement
Action Plan
Evaluate and
Revise
Problem Solving Meeting Foundations
Team Initiated Problem Solving (TIPS) Model
The outer circle ( Problem Solving Meeting Foundations) refer to the process and procedures and team uses to function. Roles are determined and defined, meetings are scheduled for the year, electronic equipment and internet access are available, and an agenda is established.
The inner circles and arrows define a problem-solving model designed to improve the decision-making and problem solving of PBIS Team. This model is called “TIPS,” which stands for “Team-Initiated Problem Solving.” The model uses data for during problem solving and decision making, during meetings. We will also apply a metric for determining if rates of problem behavior at a school or below, at, or above the national average to determine if there is a problem or not. TIPS teaches teams to use their SWIS data to define precision problem statements. Once the problem statement is precise, a variety of solutions are discussed based on prevention, teaching, reward, correction and extinction and teams will determine which solution(s) they want to implement. The TIPS model then moves the team to action planning ,evaluation and measurement determination.
We are finding it more difficult to use these skills in the REAL context, the purpose of this session is to build the skills and build the fluency of using those skills.

5. Improving Decision-Making via Problem Solving
Action Planning & Evaluation
Problem
Solving
Problem
Solution
Steps in the problem solving model.
Information/ Data

6. Organizing for an effective problem solving conversation
A key to collective problem solving is to provide a visual context that allows everyone to follow and contribute
Problem
Use Data
Out of Time
Solution

7. Define roles for effective meetings
11/21/2018
Define roles for effective meetings
Core roles
Facilitator
Minute taker
Data analyst
Active team member
Administrator
Backup for each role
Typically NOT the administrator
We need primary people with a back up person for each role needed. It is encouraged to NOT have the administrator play a primary role for facilitator, data analyst, or minute taker. Administrators need to be flexible with what might come up and it is unpredictable when a situation causes administrator absence from a planned meeting. Since we know that this might occur, let’s avoid problems and set up the roles so that the team is not dependent on administrators being at the full meetings 100% of the time.
Can one person serve multiple roles?
Are there other roles needed? 7

8. Any tasks assigned get copied to the meeting minutes of the next meeting as a follow up item
Meeting Agenda Item: Meeting Foundations Tasks: What, by whom, by when

9. PBIS Team Meeting Minutes and Problem-Solving Action Plan Form
Today’s Meeting: Date, time, location: Facilitator: Minute Taker: Data Analyst:
Next Meeting: Date, time, location: Facilitator: Minute Taker: Data Analyst:
Team Members (bold are present today)
Today’s Agenda Items Next Meeting Agenda Items
01.
02.
03.
Administrative/General Information and Issues
Information for Team, or Issue for Team to Address
Discussion/Decision/Task (if applicable)
Who?
By When?
Problem-Solving Action Plan
Implementation and Evaluation
Precise Problem Statement, based on review of data
(What, When, Where, Who, Why)
Solution Actions (e.g., Prevent, Teach, Prompt, Reward, Correction, Extinction, Safety)
Who?
By When?
Goal, Timeline,
Decision Rule, & Updates
This slide is animated to teach the different parts of the meeting minute form each click adds the next section
Most schools have the title at the top and write/type as the meeting progresses
Make a point that we don’t need to document everything that happened (i.e., NM rolled her eyes KJ entered the room, SW continued to repeat the same issue, we took at 5 minute bathroom break)
Our Rating
Yes
So-So No
1. Was today’s meeting a good use of our time?
2. In general, did we do a good job of tracking whether we’re completing the tasks we agreed on at previous meetings?
3. In general, have we done a good job of actually completing the tasks we agreed on at previous meetings?
4. In general, are the completed tasks having the desired effects on student behavior?
Evaluation of Team Meeting (Mark your ratings with an “X”)

10. Meeting Foundations 11/21/2018
Example of meeting foundation checklist items getting transferred to the meeting minutes for future tracking of completion. 10

11. A completed example…
IF a person knows how to use the meeting minute form, the person should be able to pick these minutes up from Jan 7, 2010 and be able to organize previous items to update and facilitate creation of the Feb 3, 2010 agenda

12. Where in the Form would you place:
11/21/2018
Langley Elementary PBIS Team Meeting Minutes and Problem-Solving Action Plan Form
Today’s Meeting: Date, time, location: Facilitator: Minute Taker: Data Analyst:
Where in the Form would you place:
Planning for next PTA meeting?
Too many students in the “intensive support” for literacy
Schedule for hallway monitoring for next month
There have been five fights on playground in last month.
Next meeting report on lunch-room status.
Next Meeting: Date, time, location: Facilitator: Minute Taker: Data Analyst:
Team Members (bold are present today)
Today’s Agenda Items Next Meeting Agenda Items
01.
02.
03.
Administrative/General Information and Issues
Information for Team, or Issue for Team to Address
Discussion/Decision/Task (if applicable)
Who?
By When?
Problem-Solving Action Plan
Implementation and Evaluation
Precise Problem Statement, based on review of data
(What, When, Where, Who, Why)
Solution Actions (e.g., Prevent, Teach, Prompt, Reward, Correction, Extinction, Safety)
Who?
By When?
Goal, Timeline,
Decision Rule, & Updates
This slide is animated to teach the different parts of the meeting minute form each click adds the next section
Most schools have the title at the top and write/type as the meeting progresses
Make a point that we don’t need to document everything that happened (i.e., NM rolled her eyes KJ entered the room, SW continued to repeat the same issue, we took at 5 minute bathroom break)
Our Rating
Yes
So-So No
1. Was today’s meeting a good use of our time?
2. In general, did we do a good job of tracking whether we’re completing the tasks we agreed on at previous meetings?
3. In general, have we done a good job of actually completing the tasks we agreed on at previous meetings?
4. In general, are the completed tasks having the desired effects on student behavior?
Evaluation of Team Meeting (Mark your ratings with an “X”) 12

13. Before the Meeting… Room reserved “New” items solicited for agenda
Agenda produced
Team member roles determined
Data reviewed by Data Analyst before the meeting; Analyst ready to lead team through discussion of (a) possible new problems and (b) effects of in-process solutions on “old” problems
Computer reserved; access to SWIS online database assured
LCD projector reserved & set up to project data (or team has some other strategy for ensuring team members can review data at meeting)
Team members have individual TIPS Notebooks to bring to meeting (We’ll review the (a) before-meeting, (b) during-meeting, and (c) after-meetings responsibilities of individual team members later in this workshop)

16. At Close of and After Meeting…
Meeting Minutes and Problem-Solving Action Plan completed
Copy of Meeting Minutes & Problem-Solving Action Plan distributed to each member within 24 hrs.

17. Plan for Roll-out

18. VTPBiS Roll-out for Staff
What is it?
When?
Agenda?
Materials?
Responsible team members?
During pre-service if you are planning to roll-out in the fall.

19. VTPBiS Roll-out for Students
What is it?
When should it take place?
How to prepare for it?
What to cover?
Related activities?
How often to revisit?
Responsible team members?
Use technology to spice this up.
Example: One school used Miley Cyrus singing “RESPECT” on Youtube and had this playing in the gym as students entered.

20. VTPBiS Roll-out for Families
Objectives:
Communicate the goals of VTPBiS
Explain how you will use VTPBiS to create social culture
Enlist parents to be partners
Examples:
Open House events
Football game that many parents will attend
In the Newsletter

21. Ways to Communicate VTPBiS to Families
Letter and packet
General presentation at back-to-school event
Review by classroom teachers
Tri-fold brochure
Information on web-site
PTA presentation
Newsletter
Homework assignment for students to teach parents expectations

22. Activity #16: Planning Staff Roll-out
As a team, design your VTPBiS roll-out for all staff at your school (specials, lunch room, instructional assistants, bus drivers, etc.)
Use Workbook Staff Roll-out Worksheet
Roll-out should take place at the beginning of each school and offer various refreshers throughout the year.

23. Activity #17: Planning for Student Roll-out
As a team, plan out when, where and how you will roll-out your VTPBiS program for the students at your school
Include date(s) & format for revisiting the plan with all students
Use Workbook Student Roll-out Worksheet

24. Activity #18: Planning VTPBiS Roll-out for Families
As a team, plan out when, where and how you will roll-out your VTPBiS program for parents
Use Workbook Roll-out Worksheet

25. Activity #19: Completion of VTPBiS Workbook and Workbook
As a team, list all tasks & projects that still need to be finished.
Use Workbook Roll-out Worksheet

26. TEAM PRESENTATIONS!

27. Where do we go from here… thoughts and questions.
SWIS Trainings
Post Implementation SET
Support Available
Grad Course

28. VT Statewide Structure of Support
Level
How is support provided?
Who is supported?
State Technical Assistance (State TAs)
Info Dissemination
Funding
TA/Coaching to SU’s
Regional Meetings
Trainings
SU/District Coordinators & SU/District Leadership Teams
Implementation Coaches (for some schools)
Coaching to SU’s and Schools
SU/District Coordinators, School Coordinator & Building Teams
SU/District Coordinator
Coaching to schools
Visibility and political
support
Resources
School Coordinator & Building Teams
School Coordinator & School Leadership Teams
Implementation of evidence-based practices
Staff, Students and Families
Remind them of the Intent to Implement Application, in particular the Partnership Agreement. Outlines this on next slide.

29. The elements necessary to sustain PBIS include:
Data
Communicate
1) Data: The school completes annual assessments ( SAS and Annual BoQ). The school also collects discipline data and uses it to problem solve and maintains an annual PBIS action plan.
2) Communication: A school initiates at least bi- monthly contact with their Implementation Coach or their State TA. The schools communicates regularly with its Supervisory Union/District Coordinator and/or sends progress reports to the Superintendant at least twice a year.
3) Participation: A school participates in at least three of the four Regional Coordinators Meetings and provides opportunities for all staff to participate in progress updates and problem solving at least three times a year.
4) Training/Information Sharing The school actively works toward fidelity of implementation at all tiers.
Share Information
Participate

30. Next Steps & Important Dates
State TA Contact
SWIS & TIPS Webinar:
September 12th or September 14th
VTPBiS Training Calendar & Resources:
Regional Coordinators Mtgs –
Reg. Meetings – October & March- STAY TUNED!
Data Days – January & May - STAY TUNED!
VTPBiS Newsletters

31. Questions? Contact your State TA
Cassandra Townshend:
Chamberlin
Josh Souliere:
Brownington
Blue Mountain
Sherry Schoenberg:
Sherry Schoenberg:
Ken Kramberg:
NewBrook
Reading
Windham
Windsor State Street
Richard Boltax:
Visit:

32. THANK YOU! Safe Travels!