1. Department of Health Race to the Top – Early Learning Challenge Data System
Date: December 19, 2017
Presenters: Terry Reusser
Marc Kolman
Kim Price
Certification Phase: Implementation
The DOH Family Infant Toddler (FIT) Program, provides early intervention services to children birth to age 3. FIT-KIDS (Key Information Data System) is the online data and billing system used by provider agencies statewide and tracks the early intervention services provided to children with disabilities annually.
Under the Grant, each individual agency is responsible for modifying their internal systems to become interoperable and data compliant with ECIDS. ECIDS is the source of consolidated information responsible for providing a holistic interpretation of the individual agency systems which will inform at the state-level early childhood policy and outcomes
1190 S. St. Francis Drive • Santa Fe, NM • Phone: • Fax: • nmhealth.org

2. Project Overview
New Mexico’s Race to the Top - Early Learning Challenge (R2TT-ELC) grant goal is to ensure every child in New Mexico has an equal opportunity for success in school based upon equitable access to an aligned and high quality early learning system
The Early Childhood Data System (ECIDS) Project is designed to expand and align data systems so that they can inform early childhood policy and outcomes and support an aligned early childhood workforce development plan.
ECIDS will result in a data warehouse and reporting mechanisms in order to make policy decisions and track the efficacy of early learning programs as evidenced by the longitudinal tracking of child outcomes.
PED is the lead agency and is responsible for the operations, architecture, continued hosting and maintenance of the application including security, business continuity, disaster recovery, backups and retention. The ECIDS servers are hosted in the DoIT environment.
The DOH Family Infant Toddler (FIT) Program, provides early intervention services to children birth to age 3. FIT-KIDS (Key Information Data System) is the online data and billing system used by provider agencies statewide and tracks the early intervention services provided to children with disabilities annually.
Under the Grant, each individual agency is responsible for modifying their internal systems to become interoperable and data compliant with ECIDS. ECIDS is the source of consolidated information responsible for providing a holistic interpretation of the individual agency systems which will inform at the state-level early childhood policy and outcomes

3. Justification, Objectives and Impacts
Expand and align existing DOH Family Infant Toddler - Key Information Data System (FIT-KIDS) so that it can inform early childhood policy and outcomes and support an aligned early childhood workforce development plan
Update or add data sets to the existing FIT-KIDS application to match integrated data sets across agencies the result being a unified early learning data system
Develop and implement extract, transfer, update utility that conforms to ECIDS requirements

4. Authority & Organizational Structure
Shared among NMPED, CYFD and DOH:

5. Project Activities To-Date
Completed project initiation and planning activities
Completed project management kickoff, ongoing project management, enhancements design and implementation
Migrated FIT-KIDS to a new vendor when Maximus contract expired and negotiations failed
Planned RTT ECIDS activities and schedule with RESPEC
Submitted TARC waiver request
Attend ECIDS Project meetings and collaborate with PED/eScholar
RESPEC is proceeding with FIT-KIDS scheduled activities and plans to implement extract, transfer load utility by year end

6. Timeline

7. Project Highlights Fund requested for this certification: $267,601
Funds requested in Initiation Phase: $0
Fund requested in Planning Phase: $172,102
Project Phase Certification Request: Implementation
Project Start Date: November 1, 2015
Project End Date: December 31, 2017
Total Project Value: $439,703
Total expended to date: $355,711

8. Questions