2. Attendance Training K5
SY 17/18

3. Attendance Clerk My name is Crystal Kennon
Attendance Processor at AZVA/ISAZ going into 2nd year
Prior AZVA High School Registrar.
I am married with 1 kid. I love animals, the outdoors, working out, and spending time with family. I lived in Alaska for 4 years prior to living in Arizona and loved every minute of it.

4. Family Compliance Liaison
My name is Jennifer Parrish
FAST FCL at AZVA/ISAZ going into 2nd year
Prior Attendance Processor and experience with both traditional and transition to an innovative attendance capture system
I am married with 3 kids and love animals. I am an avid reader. I love history. I have traveled all over the USA. I have not been to three states. They are Hawaii, Alaska, and Vermont.
Life is short, experience as much as you can. Don’t let anyone tell you can’t follow your own path.

5. Impacts of Chronic Absenteeism

6. Facts about Chronic Absenteeism
Chronic Absences - An estimated 5 to 7.5 million students in the United States miss almost a month of school every year. This adds up to over a year missed by the time of graduation.
Early Absences Lead to Attendance Issues in Later Grades - Absenteeism starts early. One in 10 kindergarteners and first graders are considered to be “chronically absent.”
Chronic Absence = Missing two or more days per month - Research shows students who miss 10 percent of school, or two days per month, show negative academic progress. In some schools, that adds up to 18 days a school year and is considered to be chronic absence.
Third Grade Reading Level - Poor attendance can keep children from reading proficiently by the end of third grade, which is shown to negatively affect their chances of graduating on time.
Dropout Indicator - By sixth grade, a chronically absent student is shown to have a significantly higher chance of dropping out of high school.
Excused Absences Hurt Too - Excused absences are just as negative as unexcused ones. Suspensions add additional missed time in the classroom, which in turn increases the dropout risk.

7. Excellent Attendance = Big REWARDS!
Certificates
Play Station 4
Smart TV
Students who log 95% or more of expected attendance will get an ed certificate monthly.
Students who log 95% or more of expected attendance will be put into a drawing to be held in December.
Students who log 95% or more of expected attendance will be put into a drawing to be held in May.

8. Attendance Matters Poster Contest
September is Attendance Awareness Month. Students will be invited to create a poster to promote positive attendance to be displayed at the Phoenix office and Meet the Teacher Night in October.

9. Roles Family Compliance Liaison – FCL – Jennifer Parrish
Attendance Clerk – Crystal Kennon
Prevent Chronic Absenteeism
Calls families at 5 consecutive days missing – determines underlying issue
s families when missing 10% or more of expected attendance
Request for FAST support via FCL or teacher (whoever sees this first) AIM Plans at 7 missing days or missing 10%
Class connect Sessions
Attendance Rewards
Sends Notices at 3, 5, 7 consecutive days missing
Withdraw 10+ consecutive absences - EAWD with teacher, principal, SE/504 approval
12 Plus Management/Removal
Excuses absences in TVA
Finance Dashboards Management
False Attendance Removal

10. Teacher Responsibilities
Promote benefits of excellent attendance
Send Notice when students are missing 2 consecutive days using positive attendance matters messaging using Total View Action
False Attendance Submission to Attendance Clerk
Request for FAST support via FCL or teacher (whoever sees this first) AIM Plans at 7 missing days or missing 10% or more of expected attendance
Informs Attendance clerk and FCL when students need to be excused via
Approves Docusign EAWDs within 24 hours via

11. Total View Action Practice
Log into Total View Action using Firefox. The user name and password as the same as the OLS – link provided in chat if needed
Bookmark this page by clicking the star in the top right corner
Give a green check when you are logged in

12. How to find students missing 2 days using Total View Action
Scroll Down to Categories Section
Click Attendance
Select = on Consecutive Days Absent
Type 2 in field below
Click Search
All students appearing should be missing exactly 2 days
Scroll to column 11 to confirm

13. How to select students in Total View Action
Check the top left corner of the screen to select all students (exclude students you know are going to be out)
Click on 3 lines on top right for action items
Send to LC only – copy and paste provided template
Save New note
Please do this daily so you don’t miss any students

14. False Attendance
False Attendance to Crystal Kennon using supplied spreadsheet
A new line needs to be provided for each day of false attendance
Keep one sheet as a master saved to your computer
Save new spreadsheets with student ID each time you need to make a new submission

15. Strong Start: Messaging for Families
Log attendance daily – please be as accurate as possible
Use a notebook to jot down when your student starts and finishes each subject
Attendance time includes work that is done online and offline (books, papers, projects, etc. – it all counts)
For absences, please call or your homeroom teacher/advisor
We will send attendance notices via , phone and text if your student is absent more than 1 day. If your student is absent 10 consecutive days he or she is at risk of being withdrawn
If your student logs less than 90% of expected required attendance he or she is at risk of being withdrawn
Your student will be rewarded for excellent attendance. All students with 95% or greater expected attendance will get a certificate ed each month, then be placed in a drawing to win a large prize each semester. The December prize is a PlayStation 4 and the May prize is a large screen smart TV!

19. Video Resources
AZVA Chronic Absenteeism: presentation/eRTwyWFabzE/?utm_campaign= %2Bshare%2Bby%2Bow ner&utm_medium=SocialShare&mode=movie&utm_source=player-page- social-share&utm_content=eRTwyWFabzE
Impacts of Chronic Absenteeism:
How to Log Attendance K12:

20. Questions/Concerns