1. Welcome Higher Education Customers

2. eProcurement Solution
Oracle’s
eProcurement Solution
for
Higher Education
Joe Addeo
Solution Specialist
Bill Gaynor
Application Engineer

3. Traditional Sourcing Process
Paper-Based
Bid Package
Bidders
Supplier Quotes
Buyers Prepare
RFQ Manually
Fax / Mail
Manually Review
Award
Revise Bid
Main message(s):
A closer look at the reasons why the traditional sourcing process is so lengthy
Supporting content:
Most organizations continue to rely on a diverse mix of manual processes and outdated
technologies that limit their ability to establish competitive negotiation environments,
make optimal purchase decisions, or apply strategic sourcing to a significant portion
of expenditures.
Manual, Paper-Intensive, Linear Process

4. Full Procurement Lifecycle
Oracle Sourcing
Full Procurement Lifecycle
Oracle Financials
Workflow
Oracle Internet
Procurement
Exchanges &
Marketplaces
Supplier Portal
Sourcing new products via RFx (i.e., RFP,RFQ,RFI), auctions, quotes, bids, and counterbids
Purchasing
Intelligence
Suppliers

6. Oracle Sourcing & Oracle Purchasing Points of Integration
iProcurement users see negotiation reference
For identical requisition items:
Quantities automatically aggregated in Sourcing
Lowest price defaults to “starting best price” in Sourcing
Sourcing need-by date range automatically calculated from requisition lines need-by dates
Requisitions under negotiation removed from req. pool
Can not be acted upon by other buyers
No accidental duplicate sourcing
Requisition items not awarded/not bid, automatically returned req. pool
Sourcing items awarded automatically enter the Purchase Order workflow
Oracle Purchasing/Sourcing
Common Data Model:
Buy
Request
Source
Buyers
Operating Units
Ship-to location
Bill-to location
Currency
Payment terms
Active Suppliers, including whether the supplier is “on hold”
Item Categories (Commodity Types)
Inventory items for items with backing requisition lines
Unit of Measure
Currency Exchange Rates
Purchasing attachments
Security
Common Workflow

7. Non-Oracle Sourcing Point Solution & Oracle Purchasing
Mismatched data
Different terminology
Different data elements
Inability to provide sourcing event visibility to non-buyers (e.g. requisitioners)
Manual, duplicate data entry
Aggregation of demand
Reference data
Security administration
Custom code creation/maintenance:
Pass RFQ request into point solution sourcing
Pass award result to purchasing
Reference data synch.
Requisition pool handling
2 workflows
2 technology stacks
Oracle Purchasing
Request
Source
(Point Solution)
Buy
Custom Code
Buyers
Ship-to location
Bill-to location
Currency
Payment terms
Suppliers
Item Categories
Inventory items
Unit of Measure
Currency Exchange Rates
Purchasing attachments
Security
Buyers
Ship-to location
Bill-to location
Currency
Payment terms
Suppliers
Item Categories
Items
Unit of Measure
Currency Exchange Rates
Security

8. Oracle Sourcing Solution Overview
Demand
Negotiate
Supply
Engineer
Design
Collaboration
Collaborative Preparation
Portal
RFx
Auction
Offers
Quotes
Bids
Counter-
offers
DIRECT
Planner
Planning,
Scheduling
Multi-Round Negotiations
Buyer
Manage
Contracts
XML / EDI
INDIRECT
Employee
Goods & Services
Main message(s):
Oracle Sourcing Solution satisfies all your sourcing requirements
Supporting content:
1. Demand
Oracle Sourcing can take ANY type of demand:
Indirect (office supplies)
Services -- Catalog & Service requisitions for temps, contractors, consultants, etc.
Maintenance, Repair, and Overhaul (shop floor / fleet maintenance) ERP feeds
Production materials
BOM / Kits (split out to multi-line requisition)
Capital assets
Automatic Replenishment
Vendor Managed Inventory replenishment
Contract Purchasing, with tier pricing
Blanket PO Purchasing, with tier pricing
2. Negotiate
Depending on the configured business rules, existing contracts or supplier catalogs,
users will have the need to source for new products or services. Oracle Sourcing
offers sophisticated negotiation capabilities that reduce the time it takes buyers to
source new products or services, and optimize the value of existing contracts. With
complex negotiation tools (reverse auctions and traditional RFx (RFIs, RFPs, and RFQs),
auctions and offers, Oracle Sourcing handles negotiations short and long, small and large,
simple and complex.
With Oracle Sourcing you can:
Utilize Different Sourcing Strategies
Optimize Negotiation Results
Conduct Real-Time Negotiations
Specify Bidding Attributes
3. Supply
Through a wide variety of communication channels, Oracle Sourcing offers a collaboration
application that facilitates convenient, secure self-service business transactions
between buyers and suppliers via the Internet. Our collaboration solution creates a
powerful collaborative platform for a buyer to manage relationships with its global supply
base. With this solution, suppliers can share business documents, and be immediately
notified and respond to events in the purchasing and planning process, providing an
unparalleled level of service.
4. Intelligence
Oracle Purchasing Intelligence can assist to sourcing new items, analyzing supplier
performance, developing a commodity strategy, and analyzing spend. The system is
designed for multiple levels of users, Oracle Purchasing Intelligence will help to gain
unparalleled knowledge of your purchasing and supply operations. With this knowledge,
users can quickly identify savings opportunities, improve supplier relationships, improve
supplier service, and optimize operational efficiencies.
Award
Bid Analysis
Spend Analysis
Intelligence
Supplier
Performance
Supplier Selection

9. Support Any Negotiation Flexible Methods Address YOUR Sourcing Strategy
RFx / Quote
Complex, Engineer to Order
Construction, Govt.
Days or Weeks
Meet Need for Many Attributes
Auction / Bid
Well-Defined Attributes
Furniture, Memory
Hours
Negotiate Best Price
Offer / Counter Offer
Standard Commodities
Paper, Metals, Oil
Varies
Best Terms: Price, Delivery, Payment
Good or Service
Example
Duration
Focus
Main message(s):
With Oracle Sourcing you can support any negotiation style, blind, sealed, or open,
according to your sourcing needs
Supporting content:
Oracle Sourcing offers sophisticated negotiation capabilities that significantly reduce the time
and money required for sourcing new products or services, and optimizing the value of existing
or new contracts. With collaborative, workflow-driven negotiation tools such as auctions,
traditional RFx (RFIs, RFPs, and RFQs), and offers/counteroffers, Oracle Sourcing handles
negotiations short and long, small and large, simple and complex.
RFx = Request for Information / Quote / Proposal

10. Promote Competition Drive to the Desired Outcome
Manage Participation Flexible invitations & reusable bidders lists
Avoid Frivolous Bidding Minimum bid & bid increment amounts
Match Competencies Partial bids (item and amount)
Promote Communication Online discussions
Control Lifecycle Automatic or manual extensions
Manage Visibility Flexible negotiation styles
Main message(s):
Oracle Sourcing allows you to drive to he desired outcome
Slide Flow
No built-in actions.
Supporting content:
Manage Participation: Flexible invitations & reusable bidders lists
Avoid Frivolous Bidding: Minimum bid & bid increment amounts
Match Competencies: Partial bids (item and amount)
Promote Communication: Online discussions
Control Lifecycle: Automatic or manual extensions
Manage Visibility: Flexible negotiation styles

11. Optimize Bidding Efficient Tools for Suppliers
Bid Monitoring
Provide real-time bid status
Rules-Based Bidding
Automatically respond to competitive bids
Main message(s):
Oracle Sourcing optimize the outcome by allow suppliers to monitor competitors’ moves
Slide Flow
No built-in actions.
Supporting content:
Oracle Sourcing allows both the buyer and suppliers to take advantage of real-time status updates and inquires to view negotiation responses online. Buyer and suppliers can monitor the Auction or RFx with the powerful, real-time tool, representing a graphical view of all the bids from suppliers over the period of the transaction. The monitor shows each bidder as a colored dot; placing the mouse over a dot, it provides information about that supplier. The monitor is automatically refreshed, providing the viewer a comprehensive illustration of the bidding activity. The graphical monitor tool is especially useful for monitoring the progress on an Auction or RFx with intense bidding activity.
Remember: This graph (Price/total score graph) is a competitive differentiator as none of the competitors offer this.

12. Increase Negotiation Efficiency
Shorten Negotiation Cycle
Share best practices with entity-wide templates
Automate all negotiation activities
Manage negotiations with thousands of lines
Single negotiation event can span language, currency, and time zone
Best Practice
Workflow
Scalable
Global
Main message(s):
Oracle Sourcing allows you to shorten and efficiently manage negotiations
Supporting content:
With this solution you can:
Manage multi-round negotiations
Change attributes between rounds:
Bid items
Invitees
Controls bids by
Invitation
Auto-extend
Define multi-attribute bid requirements
Monitor Bid Events in Real-Time
Collaborative Threaded Discussions
Oracle Sourcing offers sophisticated negotiation capabilities that significantly reduce
the time and money required for sourcing new products or services, and optimizing the
value of existing or new contracts. With collaborative, workflow-driven negotiation tools
such as auctions, traditional RFx (RFIs, RFPs, and RFQs), and offers/counteroffers,
Oracle Sourcing handles negotiations short and long, small and large, simple and complex.

13. Summary

14. Oracle eProcurement Solution
Self-Service Purchasing
Automate processes, empower employees
Identify Savings & Supplier Improvement Opportunities
Integrated spend, supplier performance, and productivity analysis
Efficiently Manage Complex Negotiations
Support all negotiation types with robust buyer and supplier tools
Source for Best Value
Multi-attribute bidding and analysis
Self-Service Supplier Portal
Automate and Improve supplier communications
Main message(s):
Confirm and repeat that all the positioning points are well supported by robust features
Supporting content:
Support for Complete Business Process
Comprehensive sourcing process integrated with extended enterprise
Identify Savings & Supplier Improvement Opportunities
Integrated spend, supplier performance, and productivity analysis
Efficiently Manage Complex Negotiations
Support all negotiation types with robust buyer and supplier tools
Source for Best Value
Multi-attribute bidding and analysis

15. Thank you for your participation! For more Information:
Visit the Higher Education eProcurement Solution Launch Pad
For more Information: