SLCM_AD_340 Programs of Study/Majors v12

SLCM_AD_340 Programs of Study/Majors v12
and Majors SLCM_AD_340 SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Course Content Introduction Unit 1- Programs of Study and Majors Unit 2 – Change of Program Unit 3- Adding a Second Program Unit 4 – Adding Majors Unit 5 – Major Changes Unit 6 – Avoiding Errors Unit 7 – Minors and Options Course Summary SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Learning Objectives Upon completing this course, you will be able to: Understand the characteristics of program of studies and majors Change a main program of study and major Add a second program of study Add a major inside and outside of program of study Change a priority 1 major Change a priority 2 major Avoid program of study and major data entry errors Add a minor, option, or specialization SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Prerequisites and Roles
UK_100 IRIS Awareness & Navigation SLCM_200 Student Lifestyle Management Overview SLCM_AD_310 Student Records SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Program of Study and Major Access
Program of Study and Major records may be accessed using either IRIS or myUK Portal In order to change or add Programs, Majors, etc., you need: To complete the SLCM_AD_340 Program of Study and Majors course and pass the assessment To be designated by your college as a person with the responsibility to view, create, and change program of study and majors To sign a Statement of Responsibility (SOR) form located at If you do not have access, please work with your college contact to get this access assigned The college contact list is located at SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Avoiding Common Errors
It is important to enter changes or additions to Programs, Majors, Minors, Options, Specialties, and Subspecialties accurately and use the appropriate effective date Inaccurate data entry affects: The student’s records (possibly including student fees) Internal University reports, such as College enrollment reports External University reports, such as for CPE reports Program of Study change made in the middle of a term – Jean Cioffi A Program of Study exists with no associated major – Reginald Delozier Two Program of Studies exists, both active, but both are marked as Main – Gordon Heater The Program of Study date and the Major date do not coincide – Vicki Obregon A Program of Study exists with a priority 1 major outside of the Program of Study – Virginia Dragon A Program of Study is added without adding the associated major – Helen Torgerson SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Remember the Key Date field
The Key Date is the date as of which IRIS displays, processes, or creates student data The Key Date determines what data you see for a student If you use the current date, IRIS will show you what is current for the student You can enter a date directly into the Key Date field NOTE: You should set the Key Date to default to the current date SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Validity The system contains currently valid programs, majors, minors, options, specializations, and sub-specializations and ones that are no longer valid The codes that are not valid are kept in the system since they are needed for some student’s records. It is essential to use valid data only If you are not sure which codes are valid, check with your Dean’s office SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Unit 1 Programs of Study And Majors SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Unit 1 – Programs of Study and Majors
Program of Study Characteristics Major Characteristics Missing Majors Change History Reminders SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Program of Study Characteristics
All students must have a valid Program of Study Valid start and end dates can be viewed by clicking on the Program Overview icon to the right of the Program field on the Registration tab The active Program of Study has the high date (12/31/9999) as its end date SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Main vs Additional If a student has more than one Program of Study, only one of the programs can be designated as the Main program All other programs should be designated as Additional To determine which program is main, display the program’s sessional registration SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Main vs Additional - Tip
To view the program priority at a glance, set your layout on the Registration tab to show it See Program Layout Setting –Priority v2 Quick Reference Card at: SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Major Characteristics
Each program of study must have a major The Key Date value will determine the majors, minors, options, and/or specializations that are displayed SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Major Characteristics
Authorized personnel in the colleges maintain major data in IRIS on the Majors/Minors/Options tab If your Key Date defaults to the current date, the student’s current program of study and major will display SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Viewing Majors To see a history of changes in a student’s major within a particular Program, make sure the radio button for the program is selected and remove the Key Date SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Viewing Majors To display a different program for the student Click on the Drop Down List icon in the Program field to select the program, remove the Key Date and press Enter SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Viewing Majors To view the majors for all of the student’s programs, click on the All Programs radio button and remove the Key Date A historical view of the student’s major at a particular time based on the Start and End Dates listed SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Missing Majors Every program of study must have at least one major associated with it for any given time period Missing information on majors results in data collection problems and reporting errors If no major exists, it must be created using the beginning date for its associated Program of Study SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Missing Majors Examples
Example: Program of Study with no Major Example: Minor exists, but no Major SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Priority Examples John Smith Program of Study, priority 1 – BS-AS Major, priority 1 – Chemistry Jane Carter Program of Study, priority 1 – BS-CI Major, priority 1 – Communication Major, priority 2 - Sociology SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Priority Examples Linda Jones Program of Study, priority 1 – BSHM-AG Major, priority 1 – Nutr & Fd Sci-Hospitality Mgt & Tour Program of Study, priority 2 – BSFOS-AG Major, priority 1 – Food Science Martin Conrad Program of Study, priority 1 – BBA-BE Major, priority 1 – Management Major, priority 2 - Accounting Program of Study, priority 2 – BS-AS Major, priority 1 – Spanish SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Change History You can view a list of all activities and changes to a student’s record using the Activity Documents tab The activities are listed in date order with the most current changes at the top The Created by column shows the User ID of the person who made the change SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Reminders Change in Program of Study and Major may impact the advisor attached to the student College personnel should review advisor information and update as needed Information regarding how to add/change advisors is available on myHelp at SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Summary Program of Study Characteristics Major Characteristics Missing Majors Change History Reminders SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Unit 2 Change of Program SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Unit 2 – Change of Program
Effective Dates for Changes Main Program of Study Change Verifying the Change SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Main Program of Study Change
Some changes occur within a college Example: BSCIE-EN (Bachelor of Science in Civil Engineering in the College of Engineering) to BSCHE-EN (Bachelor of Science in Chemical Engineering in the College of Engineering) Other changes involve two colleges Example: BBA_BE (Bachelor of Business Administration in Business and Economics) to BSHM-AG (Bachelor of Science in Hospitality Management) SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

When a student’s Program of Study change involves moving from one college to another, the receiving college generally makes the change The CM College Codes Quick Reference Card is available on the myHelp website SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Effective Dates for Changes
All undergraduate program, major, minor, option, specialty, sub-specialty changes must have an effective start date of the day of the change Only exception to this policy is for those students who are changing into a fee-based program The following table will provide the effective for fee- based, graduate, and professional school programs, etc. when making a change or addition The end date of the prior program, major, minor, etc. delimited automatically SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Effective Dates for Changes
Term Change Occurs Effective Date of New Program, Major, Minor, etc. Fall Up to and including 9/3/08 8/27/08 On or after 9/4/08 12/22/08 Winter Up to and including 12/22/08 On or after 12/23/08 01/14/09 Spring Up to and including 1/21/09 On or after 1/22/09 5/12/09 Summer I Up to and including 5/13/09 On or after 5/14/09 6/11/09 Summer II Up to and including 6/12/09 On or after 6/13/09 8/26/09 SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

To change a main Program of Study use the transaction code PIQST00 Enter the student’s Student Number in the Student Number field and then press Enter to pull up the student’s records Use the Tab List icon to select Registration SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Verify that the current Program is displayed in the Program field In the New Program field, enter the code for the new Program of Study If you are unsure of the code, use the Possible Entries icon to search for it Click on the Change of Program button SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Select Transfer Registrations In the Program Valid From field, enter the date the student will be entering the new program Use the previous Effective Date information to determine the date SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

The Reason field will default to Change of Program The information in the Period section should reflect the academic year and session for the change SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Click on the Save icon SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

A message box which says that the student has no valid admission for the new program may display If the Type column shows only green or yellow symbols, it is just providing you with information; click on the Continue icon The New Input/Correction button is not being used by the University SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

If the Type column shows a red symbol, you will not be able to make the change Make sure the data you have entered is accurate and try to make the change again If you are unsure or unable to make the change, contact the Registrar’s Office SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

The system will prompt you to change the major for the new Program of Study by displaying the Maintain Academic Specializations screen SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Important: If the effective date for a change is a term for which the student is not registered, the system will not automatically take you to the Maintain Academic Specializations screen Example: Effective date is 12/22/08 which is the beginning of Winter term, and the student is not registered for Winter If this is the case, you will need to add the major manually by following the steps listed in the Adding a Second Program unit SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Verify that the Valid From, Academic Year, and Academic Session fields are accurate Remember: Major changes must have a date that is the beginning of a term Refer to the previous information in this unit to choose the appropriate date of the program change The Valid From date should be the same date used for changing the Program SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Click on the first Drop Down List icon in the Module Grp Cat column and select Major Press Enter Click on the Assign Specialization button to get a list of valid Majors for the displayed Program of Study SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Note: By using the Assign Specialization button you limit the list to the valid majors for the program If you are not sure of the validity of the major, check with your Dean’s office SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Double-click on the desired Major to select it Click on the Save icon to the right of the Command field SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

When the Information box displays, press Enter to close it You will be returned to the Registration tab SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Verifying the Change On the Registrations tab, click on the Program Overview icon to the right of the Program field to view the program change Notice the change in the Program column SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Verifying the Change Use the scroll bar at the bottom of the window to view the Start Date and End Date information Notice that the system automatically ends the previous Program as the day prior to the begin date of the new Program Press Enter to close the window SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Verifying the Change When processing a main Program of Study change, do not alter the radio buttons for Main and Additional program The system handles this designation automatically when a Program of Study is changed If making the change for the current term, the bookings will transfer to the new program If the student has not booked, when they register the system will create the sessional registration under the new program SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Verifying the Change To verify that the major is accurate, go to the Majors/Minors/Options tab In the Program field, select the new program using the Drop Down List icon SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Verifying the Change If you do not see the major you just added, it may be due to the date in the Key Date field, especially if the Start Date is in the future Remove the date in the Key Date field and press Enter SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Verifying the Change Take note! If the program change is in the future, the Prncpl Org Unit (Principal Organization Unit) will NOT change until the new program is active Example: The change is effective on 8/27/2008 and the new Org Unit will be the College of B & E on that date The student’s current Org Unit is the College of Agriculture which will remain in effect through 8/26/2008 SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Exercise 2.1 Process Change of Program SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Summary Effective Dates for Changes Main Program of Study Change Verifying the Change SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Unit 3 Adding a Second Program SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Unit 3 – Adding a Second Program
Second Program of Study Adding a Second Program of Study vs Adding a Second Major Adding the Second Program of Study Verifying the Change SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Second Program of Study
Students who are pursuing dual degrees must have two Program of Study in IRIS; one marked as Main, one marked as Additional UK has used a system of priorities for several years that is based on financial and reporting needs The sequence, from highest to lowest, is: Medicine Dentistry Pharmacy/Law Graduate Undergraduate SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Priority of Program Assignment
If both programs are in graduate or undergraduate, then the priority will be established based on the following: The student can decide which program they want to be their main program, unless the student is receiving scholarship money for one of the programs, in which case, that program will have priority For students who are completing both an undergraduate and graduate program, the agreement has been that the graduate program must take priority beginning with the second year in the program SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Changing Layouts The column layout on the Registration tab may be changed from the default setting Changing the layout can be beneficial for verifying correct data entry when changing or adding programs In the example, the priority field have been added to the layout SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Adding a Second Program of Study
To add another Program, verify that the current Program is displayed in the Program field Click in the New Program field and enter the new Program of Study code SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Click on the Registration button Verify the new Program of Study SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

In the Period section, select the appropriate Academic Year and Academic Session Remember: Refer to the previous information in Unit 2 to choose the appropriate date of the program addition Press Enter to populate the Valid From dates If you receive a system message stating the dates will be changed, press Enter to move through it SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Determine if this new program will be the Main or Additional program If it is the Additional program, click in the Addit’l Program radio button If it is the new Main program, leave the radio button for Main Program selected Remember to change the other Program of Study to Addit’l Program! SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Classification code is used to track students on the basis of their original entry into UK In the instance of two Program of Study, the student must have the same Classification code on both program, and the system will populate automatically when you finish adding the second program You will not see the completion until you finish the addition SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Click on the Save icon to return to the Registration tab If you receive a system message, press Enter or click on the Continue icon SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Click on the All Programs radio button to view both program registrations or select the Overview icon SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Remember to add a major for the second Program of Study, since the system does not automatically take you to the major screen! Remember with two Programs of Study, each program of study will have a major with a Priority of 1 Go to the Majors/Minors/Options tab SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Verify that the new second Program of Study is chosen in the Program field and the Key Date is the effective date used in adding the Program Click on the Change Acad. Specializations button SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Verify the Valid From date, the Academic Year, and Academic Session are correct Should match the beginning date of program Click on the Drop Down List icon in the Module Grp Cat column SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Press Enter Click on the Assign Specialization button to get a list of valid Majors for the displayed Program of Study SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Double-click on the appropriate major Since this student will have two Programs of Study, each major will have a Priority of 1 SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Click on the Save column to the right of the Command field When the Information box displays, press Enter to close it SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

You will be returned to the Majors/Minors/Options tab SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Go back to the Registration tab Click on the All Programs radio button Verify that only one of the programs is marked as Main The other program(s) should be marked as Additional If more than one program is marked as Main, one of them must be changed to Additional SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Exercise 3.1 Process Second Program of Study SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Summary Adding a Second Program of Study vs Adding a Second Major Adding the Second Program of Study SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Unit 4 Adding Majors SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Unit 4 – Adding Majors Adding a Major Within a Program of Study Adding a Major Outside of the Program of Study SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Adding Second Majors To add a second major for a student, first determine if the major is within the student’s Program of Study or outside of it If the major is offered in more than one type, such as for a Bachelor of Science and Bachelor of Arts, you will need to find out which type the student wants to obtain Example: Biology is offered as both a BA and a BS How do I know whether to just add a second major to a program or to create a second program with the new major? Depends on whether or not the student is seeking two diplomas. SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Adding Second Majors Remember! Do not enter a Priority of 1 for more than one major for the same program of study in the same time period If you see this type of error, make the correction by changing the numbers in the Priority column as appropriate and saving the changes Note: When a student has two active Programs of Study, the major for each should have a Priority of 1 SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Add a Second Major Within a Program
Verify that the correct Program of Study is displaying Enter the appropriate effective date in the Key Date field Follow the earlier Effective Date guidelines SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Click on the Change Acad. Specializations button Verify the Academic Year, Academic Session and Valid From fields contain the effective date for the program SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Click on the Add Row icon to create the blank line needed to add the major On the first blank line below the existing major, click on the Drop Down List icon in the first column and select Major SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Press Enter Click on the Assign Specialization button to get a list of valid Majors for the displayed Program of Study SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Double-click on the appropriate major In the Priority column set this major with a priority of 2 To change Priorities of Majors, highlight the incorrect number in the Priority column and type over it Verify that you have a Priority 1 major and a Priority 2 major when you are finished SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Click on the Save icon Confirm the Message box by clicking on the Continue icon You will be returned to the Majors/Minors/Options tab SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

If you do not see the major you just added, it may be due to the date in the Key Date field, especially if the Start Date is in the future Remove the date in the Key Date field and press Enter SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Exercise 4.1 Add a Second Major within a Program SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Add a Second Major Outside a Program
Verify that the correct Program of Study is displaying Enter the effective date you used to add the program in the Key Date field SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Click on the Change Acad. Specializations button Verify the Academic Year, Session, and Valid From fields are correct SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Click on the Add Row icon to create the blank line needed to add the major On the first blank line below the existing major, click on the Drop Down List icon in the first column and select Major SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Click on the Find button to display major choices Verify that the new major is highlighted Search for the major using the Search Term field Click on the Find button SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

When the search list appears, double-click on the major Note: Be careful to select the major associated with the student’s degree level In the example above, notice that Biology is available in several degree levels SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Click on the Copy button Check the Priority column to make sure it is accurate and displays a 2; if not correct it SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Click the Save icon Confirm the Message box by clicking on the Continue icon SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

The second major will be displayed If you cannot see the second major, remove the date from the Key Date field and press Enter SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Exercise 4.2 Add a Second Major outside a Program SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Summary Adding a Major Within a Program of Study Adding a Major Outside of the Program of Study SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Unit 5 Major Changes SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Unit 5 – Major Changes Changing a Priority 1 Major Changing a Priority 2 Major SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Changing a Priority 1 Major
To change a priority 1 major, first determine if the new major is within the student’s current Program of Study If it is in the current Program, use the Majors/Minors/Options tab to make the change If it is NOT in the current Program, follow the instructions for changing the Program of Study When you change the Program of Study, the system will automatically prompt you to change the major Use the first date of the term as the Valid From date when making a major change for the future SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Verify the student’s current Program of Study is displayed in the Program field Set the Key Date to the date in which the change in Major will occur Remember: Refer to the previous information in Unit 2 to choose the appropriate date of the major change SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Click on the Select icon to the left of the current priority 1major Click on the Change Acad. Specializations button SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Verify the effective date of the change in major is in the Valid From, Academic Year, and Academic Session fields For the current major listed, click on the Replace Specialization button in the Function column SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Double-click on the major Note the Object ID for the major Check the Priority column to make sure it is accurate and displays a 1; if not correct it Use the Object ID to identify the major SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Click the Save icon Confirm the Information box by clicking on the Continue icon SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

If the new priority 2 major is within the student’s Program of Study, follow the instructions for changing a priority 1 major and mark the new major as priority 2 If the new priority 2 major is NOT within the student’s Program of Study: Verify the student’s current Program of Study is displayed in the Program field SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Set the Key Date to the date in which the change in Major will occur Remember: Refer to the previous information in Unit 2 to choose the appropriate date of the program addition SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Click on the Select icon to the left of the current priority 2 major Click on the Change Acad. Specializations button SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Verify the effective date of the change in major is in the Valid From, Academic Year, and Academic Session fields Click on the Select button to the left of the priority 2 major SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Click on the Find button When the Find box appears, verify that there is a 2 in the Priority field SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Search for the major using the Search Term field Click on the Find button SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

When the search list appears, double-click on the major Note: Be careful to select the major associated with the student’s degree level In the example above, notice that Biology is available in several degree levels SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Click on the Copy button (Note the Object ID in the Module Group field Check the Priority column to make sure it is accurate and displays a 2; if not correct it SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Click the Save icon Confirm the Information box by clicking on the Continue icon SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Verify that the majors have the correct priority numbers SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Exercise 5.1 & 5.2 Change a Priority 1 Major Change a Priority 2 Major SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Summary Changing a Priority 1 Major Changing a Priority 2 Major SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Unit 6 Identifying Common Errors SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Unit 6 – Identifying Common Errors
Who To Contact SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Identifying Common Errors
Common Errors have included: Program of Study change made in the middle of a term A Program of Study exists with no associated major Two Program of Studies exists, both active, but both are marked as Main The Program of Study date and the Major date do not coincide A Program of Study exists with a priority 1 major outside of the Program of Study A second Program of Study is added without adding the associated major Program of Study change made in the middle of a term – Jean Cioffi A Program of Study exists with no associated major – Reginald Delozier Two Program of Studies exists, both active, but both are marked as Main – Gordon Heater The Program of Study date and the Major date do not coincide – Vicki Obregon A Program of Study exists with a priority 1 major outside of the Program of Study – Virginia Dragon A 2nd Program of Study is added without adding the associated major – Helen Torgerson SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Who to Contact? College personnel in need of assistance with Program of Study problems and questions should contact Jacquie Hager (or Mike Shanks) in Student Records Some Program of Study changes affect student fees; for assistance, contact Jacquie Hager (or Mike Shanks) in Student Records Contact the Student Records Office for assistance when incorrect majors have been assigned SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Summary Identifying Common Errors Who To Contact SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Unit 7 Minors, Options, and Specializations SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Unit 7 – Minors, Options, and Specializations
Adding Minors, Options, or Specializations SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Minors, Options, and Specializations
Minors, options, specializations, and sub-specializations are created and maintained through the Majors/Minors/Options tab Options are never substitutes for majors and should be added only when the major of record actually has options SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Use the same date guidelines listed on the provided charts Check with your college to learn more about the minors, options, specializations, and subspecializations for your area If there is a hierarchy, you need to follow it The quick reference card covering degree program hierarchies is located on myHelp SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Make sure that the minor, option, specialty, or sub-specialty is valid Check with your Dean’s office if you are unsure Follow the same process outlined for creating a major when you need to add minors or options Make the appropriate selection from the Module Grp Cat drop-down list and complete the process SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Minors and Options A student’s minor may be added in this manner without the necessity of creating a separate Program of Study record Examples: minors in other colleges can be selected The system will assign the Priority of 1 to a minor In instances of more than one minor, the second one created is assigned a Priority of 2, etc. SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Summary Minors, Options, and Specializations Adding Minors, Options, or Specializations SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

Student Records Help Websites
myHelp website: Contains Quick Reference Cards (QRCs), updated course manuals, Simulations, SLCM Frequently Asked Questions, and other job aids IRIS website Contains Information Directory, Forms, and other references SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

SLCM Training Courses Classroom Lab Courses – Register at SLCM_AD_300 Event Planning SLCM_AD_340 Programs of Study & Majors SLCM Web Courses - SLCM_200 Student Lifecycle Management Overview SLCM_AD_310 Student Records SLCM_AD_315 Booking Rules SLCM_AD_320 Booking SLCM_WP_210 Grading SLCM_WP_220 Overrides SLCM_WP_230 SLCM Faculty Overview SLCM_WP_310 Advising SLCM_AD_340 Programs of Study/Majors v12 131

Course Summary Understand the characteristics of program of studies and majors Change a main program of study and major Add a second program of study Add a major inside and outside of program of study Change a priority 1 major Change a priority 2 major Avoid program of study and major data entry errors Add a minor, option, or specialization SLCM_AD_340 Programs of Study/Majors v12 SLCM_AD_340 Program of Study/Majors v12

SLCM_AD_340 Programs of Study/Majors v12

Similar presentations

Presentation on theme: "SLCM_AD_340 Programs of Study/Majors v12"— Presentation transcript:

Similar presentations

About project

Feedback

Log in

Auth with social network:

SLCM_AD_340 Programs of Study/Majors v12

Similar presentations

Presentation on theme: "SLCM_AD_340 Programs of Study/Majors v12"— Presentation transcript:

Similar presentations

About project

Feedback