1. Notification issued by Higher Education Department in November, 2014
INTRODUCTION OF ONLINE ADMISSION INTO UNDER GRADUATE & POST GRADUATE COURSES
Notification issued by Higher Education Department in November, 2014

2. From a.y , admissions to UG & PG courses shall be through ONLINE merit based admission system;
Govt. colleges/ aided colleges/ University colleges/ Universities (excepting minority institutions) will come within this exercise;
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3. Institutions situated in remote & difficult areas lacking telecom infrastructure may be spared from this exercise with prior permission of the State Govt.;
Each Institution will operate online system on a standalone basis – it will not be a centralized one but specific to each Institution;
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4. PLANNING THE EXERCISE
Each Institution will constitute a Committee for online admission;
Committee will comprise key officials under the leadership of V.C. / Principal / Officer in Charge / Teacher in Charge as the case may be;
Committee will, if needed, arrange to amend the Statutes/ Rules / Regulations / Ordinance /Guidelines to amend the admission process to remove legal constraints for conducting online admission;
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5. The exercise includes ----- (i) installation of requisite hardware,
(ii) preparation /customization of software according to specific requirement of each institution;
(iii) training of personnel for operating the system;
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6. (iv) tying up with Bank for depositing Registration Fee & Admission Fee; (v) wide publicity of important dates of admission process; (vi) Publishing a detailed advisory on various modalities /steps involved in preparation of merit list / on counseling & admission;
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7. PREPARATION FOR ONLINE ADMISSION
Procurement of hardware components like Computer, Servers, UPS, Printer etc.;
A reliable high speed internet data connection in college / university;
The college / university must have a registered website with sufficient web-server space
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8. Procurement of hardware to be done by 31st January 2015
The college / university must have a Bank Account with a Bank having online facility;
Procurement of hardware to be done by 31st January 2015
Software preparation to be done by each institution in advance;
Choice of subjects on offer will be different from one institution to another institution;
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9. Each institution will have to prepare information relating to -----
(i) Courses on offer (Honours & General)
(ii) Number of seats
(iii) Combination of subsidiary subjects available for Honours;
(iv) Fee structure of courses
Development of Software by 28th February, 2015 and to be ready & tested by 31st March, 2015
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10. INTERFACE WITH BANK
To make an Agreement with Bank having online banking facility;
To fix up Bank’s Commission /Charge against every online submission of Registration Fee;
Agreement with Bank to publish e-challan through the online admission system;
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11. Fees should not be accepted on the Campus, as far as practicable;
To generate online payment of the Registration Fee or to make offline payment at Bank counter;
Fees should not be accepted on the Campus, as far as practicable;
Daily verification of submission of Registration Fee through online and / or offline mode;
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12. ONLINE ADMISSION – STEP 1
To generate unique Application ID for every applicant - specific for every college / university;
To generate students’ data capturing format;
To mention the eligibility criteria (if any) for admission in specific subject ;
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13. To generate fields for putting necessary data - marks obtained in Board Exam, applying against Reserved / Un reserved seat etc.;
Attachment of required documents in scanned format, namely, Mark Sheet, Birth Certificate, Caste Certificate, Domicile Certificate, photograph etc. (optional)
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14. Generation of e-challan of specific Bank;
STEP - 2
Generation of e-challan of specific Bank;
Submission of Registration Fee through online (optional);
To download e-challan for submission of Registration Fee through offline at Bank counter;
To fix up the timelines for noting the submission of Registration Fee at Bank either online or offline mode;
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15. Opening of online application portal ;
STEP – 3
Opening of online application portal ;
Notification of subject wise vacant seats along with reservation status i.e. no. of seats vacant against specific category(SC/ST/OBC-A/OBC-B)
Notification of 3% vacant seats against PwD category within each category (SC/ST/ OBC-A/ OBC-B)
Submission of option for Courses/ combination of subjects for a College / University
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16. Notification of dates for 1st round counseling /reporting;
STEP – 4
Generation of Course / Subject / Category wise 1st merit list for 1st round counseling /reporting;
Notification of dates for 1st round counseling /reporting;
Notification of date of admission against 1st round counseling /reporting;
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17. STEP – 4
Generation of Course / Subject / Category wise 2nd merit list on remaining vacant seats for 2nd round counseling /reporting;
Further rounds may be processed till filling up of all seats or inviting fresh application in case of too may vacancies available in a particular Course / Subject /;
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18. ADVISORY
Online admission will require a sustained effort by a dedicated team of teachers / officials in every institution;
During admission season, the H.E. Deptt will set up a HELP LINE to monitor & review the admission process undertaken by all the institutions;
Publication of Merit list on same dates, if possible, for convenience of students;
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19. Merit List to include details of computing credit points;
Registration Fee should be minimum & multiplicity of charges should be avoided;
Maintaining same data format for online application / Merit list, if possible;
This is a huge administrative reform in the State’s Higher Education System & another step forward in the Govt’s e-Governance strategy.
ALL THE BEST
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