1. South Dakota Board of Regents
Graduate Students
ACA Time Reporting
South Dakota Board of Regents
Updated 2018
Information in the briefing regarding ACA compliance is from:
Dr. Shekelton – BOR legal counsel
AND
Paul Turman, Ph.D.,
Vice President for Academic Affairs
South Dakota Board of Regents

2. “Time Reporting” for Graduate Assistants
Graduate Assistant Type
Required Time Reporting
Graduate Teaching Assistants
Graduate Lab Assistants
(Eclass type 25)
None - If they are the instructor of record in Colleague for the class/lab
Graduate Teaching Assistants Graduate Administrative Assistants
(Eclass type 26)
Hourly Timesheet in SNAP – pay is based on hours entered. All hours worked are compensable.
Graduate Research Assistants
Work log that distinguishes ACA “compensable” vs. “non-compensable work”
First row– type 25
2nd row – type 26
3rd row – type 25 and “Graduate Research Assistant)

3. Logging Into SNAP https://snap.sdbor.edu/
User Name:
Full USD address
Password:
Same as USD password
Problems?
On Campus:
Toll Free:
All GRA

4. Graduate Research Assistants ACA Time Entry
Graduate Research Assistants (GRA) enter time in the online work log into one of two categories:
“ACA Compensable tasks” – GRA assignments/hours that do count toward ACA eligibility
“ACA Non-Compensable tasks” (Educational/Academic work) – GRA assignments/hours that do not count ACA eligibility

5. Graduate Research Assistants ACA Time Entry
The ACA work log is not related to payroll, rather it tracks ACA “Compensable” and “Non-Compensable” hours for federal compliance with the Affordable Care Act.

6. Graduate Research Assistants ACA Work Log Time Entry
The ACA Log is labelled “Leave Request” and is found in the SNAP Time Reporting channel

7. Graduate Research Assistants ACA Time Entry
Enter “ACA Non Compensable” or “ACA Compensable”
Enter time in 15 minute increments (.25 hour)

8. Board of Regents GRA Electronic Work Log
Select the date
Enter “ACA compensable hours” or “ACA non-compensable” (academic hours) and Click Save
You may see an error indicating “negative leave balance” – you may ignore. 1
(type 25) 2

9. Submitting Hours – All GA’s
Status of timesheet and who will be approving it will appear after it is submitted. Once submitted, you cannot make changes unless your supervisor returns the timesheet, or you use the “restore time” button that will appear.
Submit your time report once/month by
10:00 AM on the 22nd of the month

10. Submitting Hours – All GA’s
Changes to Due Date
If the 22nd is a weekend or near a holiday, the due date may be changed.
Your department will notify you if the due date changes.

11. Time Reporting Summary
Graduate Assistant Type
Required Time Report Action
Graduate Teaching Assistants
Graduate Lab Assistants
(Instructor of Record)
Nothing needs to be done to be paid. ACA record keeping is automatic.
Graduate Teaching Assistants Graduate Administrative Assistants
Pay is based on hours worked submitted on the timesheet. All hours worked are compensable.
Graduate Research Assistants
Submits ACA compensable vs. non-compensable time on the report. Does not affect pay.