1. ACE – The Important Points Going Forward
Cindy Allen – NCBFAA Educational Institute Director

2. Agenda ACE – A History & Background Roll Out Schedule
ACE – How and What Can Be Filed?
Differences in ACS and ACE
Points to Remember
New CBP Documents
What’s Up Next?
Other Concerns

3. ACE- A History Automated Commercial Environment
What is the TSN and Why it is Important
History
Pre 9/11
After 9/11
Participants
Developments
Changing Face of TSN

4. The Different “ACE’s” CBP ACE System ACE: Portal ACE: E-Truck Manifest
ACE: Processing System
Different Development Teams
Entry Summary and Account Revenue
Release
Multi-Modal Manifest
Accounts / Legal Policy

5. What Can Be Filed? Entry Types 01 and 11 can now be processed in ACE
Except for the following:
Must be scheduled for a statement
No Lacey data
No FDA or DOT data can be included if the cargo was released under one of the border release systems (BRASS, FAST, Rail Line Release)
RLF is not included in the initial deployment, testing being completed now

6. Future ACE Releases M1 – Vessel & Rail Manifest M2 – Air Manifest
ESAR A2.3
“03” Entry Types
All Entry Types
Release
All OGA’s and ITDS
Reconciliation, Export, Drawback, E-Bond

7. Differences in ACS & ACE: Documents Required
New Mind Set by Brokers
New Process Separates Statement & Docs Required
Daily Statement now serves several purposes
Docs Required
Payment
Checks and Balances Internally
ABI Message Sent Separately
Up to 30 Days After Release, 5 Days to Respond
Document Transmittal Sheet
Receive Message Sent by CBP
Similar to RLF Docs Required Message
Training Needs
Fundamental change in flow of entries

8. Differences in ACS & ACE: Census Warnings
Filer may enter preemptive Census Warning Override code at the transmission of the ACE Entry Summary
Census Warnings will:
No longer require the submission of paper Entry Summary documentation
Automatically generate an Entry Summary Reject Status
Filer may correct entry summary data by retransmitting
Census Warning Override codes can be transmitted via ABI

9. Differences in ACS and ACE: Entry Summary Rejects
No More “Pink Reject Sheets”
CBP users will trigger outbound ABI reject messages
Filers have two business days to respond
Paper responses can be accompanied by a reject template downloadable from CBP.gov
See Entry Summary Business Process Document
ACE rejects will be utilized in conjunction with an ACS reject to inactivate an ACE Entry Summary

10. Declarations in ACE Portal
Blanket declarations can be created in ACE to support both ACS and ACE entry summaries and can be viewed nationally by CBP
Type of Declarations
Affidavit of Manufacturer
Importer Certifying Statement
North American Free Trade Agreement (NAFTA) Certificate of Origin
Non-reimbursement Blanket Statement (Anti-Dumping / Countervailing Duty (AD/CVD))
Brokers will need account access to the Importer’s Account, until end of year.

11. Edit LITE: Still a Concern
Increase in Liability
Instead of up front edit checks – this becomes a post entry audit function for CBP
Broker Internal Review Process
One Entry Summary Transmission
One Step vs. Two Step Process
Software Becomes Critical
Training for Employees
Technical or CATAIR Understanding by Operational Staff
Process Understanding by IT

12. Decide Your Deployment Schedule
Two Sets of Systems, Two Sets of Process, Two Sets of Headaches
System Determined or Manual Process?
Changes After the Fact?
01 Type Entry Changing to 03 Type Entry
Training Employees for the Overlap
Importer Awareness of the two Systems
Information in ACE Portal
Abilities between the two system
Inconsistencies Between the Two Systems

13. Interaction With Clients With Other Parties – ACE Accounts With CBP
Data on ACE Portals
Additional Contact With CBP Directly
With Other Parties – ACE Accounts
Surety Companies
Carriers
Transportation Firms
Warehouse / CFS Locations
With CBP
Much More Comprehensive Picture
Brokers
Importers

14. Problem Contingency Plans
Work with CBP on Local level to develop plans
NCBFAA is working with HQ level
Once developed share those plans with other NCBFAA member associations
Develop plans internally
Get your IT and Operations people at the same table
Go through the release scope
Develop actions from each perspective
Communication, Communication, Communication, Communication

15. Business Aspect of Change
This is much more than a system change
We need to look at
Internal Processes
Employee Training
System and Equipment Need
Client Interaction and Education

16. New CBP Resource ACE Entry Summary Filing Instructions
Developed at the request of Trade
More robust than the existing CBP Form 7501 instructions
Only pertains to transmitting data elements needed for type 01 and 11 entry summaries
Contains links within the document to more detailed sources of information impacting summary filing

17. New CBP Resource Business Rules and Process Document
Internal (CBP) and external (trade) versions addressing processing from each perspective
Process flow and business rules surrounding the ACE entry summary
Should serve to demystify what is occurring systemically in ACE pertaining to entry summary
Provides transparency

18. What is Coming Next? Post Summary Correction
No Changes After Time of Release
Analysis of Current Retransmissions
One Step vs. Two Step
Client Visibility via ACE Portal
System Edit, Checks, Stops
Visibility to CBP
Reason Codes
Successive Changes
Importer or Broker Issues
Compliance Measurements Results

19. What is Coming Next? Post Summary Correction
Corrective Process
Electronic vs. Manual Process
Recordkeeping Issues – Keeping all versions
Denial by CBP – Affect on Funds Paid
Approval - Refunds of Funds Paid
Training Needs
Employees
Clients
System / Equipment Needs
Additional Capabilities
Tracking / Flagging Abilities

20. What is Coming Next? Imaging More Portal Reports In-Bond Revisions
Abilities of System
Storage Needs
Training
Linking to Shipments
More Portal Reports
In-Bond Revisions
Regulatory Change
Automation Limitations

21. Other Concerns CBP is out of $$$ Current TSN – November 5th
NCBFAA White Paper
Process Flow Chart
Current TSN – November 5th
Gathering of Trade Representatives
Prioritization of Functionality
Result will be a Development Plan for CBP

22. Have a Great Day! Cindy Allen NCBFAA Educational Institute Director
Thank You!
Have a Great Day! Cindy Allen NCBFAA Educational Institute Director