1. “To understand where you are going, you must know where you have been
“To understand where you are going, you must know where you have been.” FY 2011 Preliminary Budget Discussions Dale Olmstead, Town Manager Abbe Yacoben, Finance Director January 26, 2010
11/21/2018
Please note that all projections are subject to change as budget passage gets closer.

2. Impact of Past Budget Cycles on Current Municipal Services
Positions Impacted-Town Hall
Hours-per-week Eliminated
Eliminated Receptionist
Eliminated Manager’s Assistant
Reduced Bookkeeper’s Hours
Reduced HR Clerk’s Hours
Reduced Deputy Clerk’s Hours
Reduced Planning Asst.’s Hours
-37.5 hours-per-week
-5 hours-per-week
-12.5 hours-per-week
Total Reduction Hours
2.75 Full-time Equivalents
11/21/2018
Please note that all projections are subject to change as budget passage gets closer.

3. While Employee Time is Reduced, Duties Have Increased
New Town Hall Duties Include
Clerk’s Office Now Processes Passports
Manager’s Office Prepares Annual Report
Manager’s Office Performs Yarmouth GA
Finance Department Prepares Financials
Manager’s and Assessing Office Maintain Website
11/21/2018
Please note that all projections are subject to change as budget passage gets closer.

4. Increased Workload-DPW/Recycling
Public Works/Recycling Changes Include
Recycling has decreased from 6-4 days-per-week
Road “turnbacks” from the State DOT of 14.5 miles or 17.5% of total maintenance miles
Highest employee-per-mile ratio in the region
(A small number of employees maintain a large number of lane miles)
11/21/2018
Please note that all projections are subject to change as budget passage gets closer.

5. Increased Workload-Police Department
Police Department Changes Include
Personnel level has not increased in more than ten years
Severity and frequency of crime have increased
(30% increase in felonies)
Detective position created using current staff
Duties shifted to avoid overtime costs
11/21/2018
Please note that all projections are subject to change as budget passage gets closer.

6. Increased Workload-Library
Library Changes Include
New library opens in 1997-from 6,000 sq ft. to 17,000 sq ft. with same staffing level
New Saturday hours added in 1997 (30 Saturdays-per-year)
Staff hours increased by 24 weekly or 720 annually
Circulation in 1998 was 96,232
Circulation in 2008 was 150,440
This is an increase of 56%
11/21/2018
Please note that all projections are subject to change as budget passage gets closer.

7. The Fire/Rescue Department has Been Restructured and Taken on More
Fire/Rescue Changes Include
NET Program
3 New Positions Created
2.75 Positions paid by NET Program
Department Performs Billing for Surrounding Towns (Durham, Yarmouth, and North Yarmouth)
11/21/2018
Please note that all projections are subject to change as budget passage gets closer.

8. Getting Specific-FY 2011 Projections Revenue Losses
Type of Revenue
Projected Loss
Revenue Sharing
Tree Growth
Road Assistance
Investment Income
-225,000
-4,000
-50,000
-60,000
Total Projected Loss of
-$339,000
11/21/2018
Please note that all projections are subject to change as budget passage gets closer.

9. FY 2011 Expenditure Increases
Type of Expenditure
Amount of Increase
Wage Adjustments
Benefits
Energy Increases
Unleaded, diesel, propane, heating oil, natural gas
Miscellaneous
162,200
43,800
50,000
25,000
Total Expenditure Increases $281,000
11/21/2018
Please note that all projections are subject to change as budget passage gets closer.

10. Revenue Adjustments and Other Revenue Possibilities
Type of Revenue
Impact on Budget
Debt Service Reduction
New Value-Approximate
Alarm Monitoring
Use of Cable Franchise Fee
$54,000
$200,000
Subtotal: $254,000
$25,000
$10,000
Total: $289,000
11/21/2018
Please note that all projections are subject to change as budget passage gets closer.

11. Recap and Impact on the Municipal Tax Rate
CHANGE
REVENUE DECREASES
REVENUE SHARING
$ (225,000.00)
TREE GROWTH
$ (4,000.00)
INVESTMENT INCOME
$ (60,000.00)
STATE ROAD ASSISTANCE FUNDING
$ (50,000.00)
EXENDITURE INCREASES
WAGE INCREASE
$ ,200.00
BENEFITS
$ ,800.00
MISCELLANEOUS
$ ,000.00
OTHER FACTORS
DEBT SERVICE REDUCTION
$ ,000.00
NEW VALUE
$ ,000.00
TOTAL IMPACT
$ (366,000.00)
POTENTIAL NEW REVENUE
ALARM MONITORING
$ ,000.00
CABLE TRANSFER
$ ,000.00
TOTAL NET NEW REVENUE
$ (331,000.00)
This equals 23 cents on the municipal tax rate or an increase of approx. 7%
Increase for a $200,000 home is $46 per year
11/21/2018
Please note that all projections are subject to change as budget passage gets closer.

12. Note on the Capital Budget
Reserves have three sources of funding
Transfer of any year-end surplus from general fund
Transfer from leases of $175,000
Investment Income-Market Adjustment FY 2009 market loss of approximately -$360,000
2010 Capital Budget will be very lean and include very urgent projects only until Town can begin funding reserves again.
11/21/2018
Please note that all projections are subject to change as budget passage gets closer.