1. 2018 Saddlebag Creek Ranches Home Owners Association Annual Meeting
Welcome!
2018 Saddlebag Creek Ranches Home Owners Association Annual Meeting

2. Saddlebag Creek Ranches – 2018 Annual Meeting
Saddlebag Creek Ranches Homeowners’ Association
Saddlebag Creek Ranches – 2018 Annual Meeting
Agenda
Attendance sign in sheet - name(s), lot number(s), address
Property owners introductions
Roll call of directors & certification of proxies – appt. election chair
Prior meeting minutes – posted to website
2017 Review
Board roles
Financial reports – provide address if you request copies, 1 copy here
Committee accomplishments
2018 Priorities
Election of new officers
Adjournment
Board meeting

3. Saddlebag Creek Ranches – 2018 Annual Meeting
Saddlebag Creek Ranches Homeowners’ Association
Saddlebag Creek Ranches – 2018 Annual Meeting
Board Member Roles
All – meeting participation, decision making, consistent participation!
Tom Bardroff – general maintenance, documentation searches
Lance & (Patti) Couture – communications, web site
Jack Duich – administration, external liaison, governance, roads project
Jim Moore – sprinkler maintenance, swale & drainage project
Lance Wiegand – bridle trail project
(Special thanks to Jessie Duich for accommodating every BOD meeting and the Holiday party at her residence!)

8. 2017 Volunteer accomplishments
Sprinkler repairs of entrance islands
Updated Homeowners contact list, structured communication process, web page enhancements (minutes, comments, and association documents)
Roadway lifespan analysis & repaving quotations
Bridle trail clearing
Swales & drainage repair analysis & quotations
6 estoppel letters (property sales)

9. Maintenance of community assets [repair/restoration]
2018 Priorities
Maintenance of community assets [repair/restoration]
Roadways – continue to monitor
5-6 year residual lifespan anticipated.
HOA dues adjusted to accommodate projected cost
Storm Water Drainage system renovation
Engineering firm analysis conducted & paid ($1500 in 2017)
Contract initiated with PE for project oversight (George F. Young, Inc. for $3,275)
Bridal path (east side)
Need Lot 7 easement to eliminate dead-end or leave as is.
Contract further clearance if easement granted. HOA would cover recording cost.
Continue to maintain trail along High Oaks Trail

10. Maintenance of community assets [repair/restoration]
2018 Priorities
Maintenance of community assets [repair/restoration]
Beautification (entrance)
Bid received to replant injured plants & replace mulch with live ground cover.
Remove palm trees & replace with? (sabal palms)
Oak tree trimming
Roadway facing horse fencing repair / upkeep (homeowners responsibility)
Unofficial communication encouraging repair of missing, broken, sagging fencing.
Will send violation notices if improvements not made.
Need association feedback on mandating repainting / refinishing
Maintenance of web site and communication process
Identify a replacement for Patti Couture or contract Patti
Assign Communication process to board member

11. Pavement LifeCycle Cost Analysis

12. Bridle Trail Update Successful Bridle Trail Neighborhood Work Day
October 7, 2017
About 25 neighbors participated

13. Bridle Trail Issues - #1
1) Lots passable, but dead end, requires turning around and going back out to trail head on Saddlebag Trail at Lot 1
2) Lots impassable and unimprovable due to wetland
3) Lots 10-10A - no right of way access, passable but needs a little work
4) Lots not able to assess - too thick - would require major earthworks to clear, remove, and level
5) the rest that parallels high oaks (lots 26-36) - passable (thanks to Tom!)

14. Bridle Trail Issues - #2
1) Lots passable, but dead end, requires turning around and going back out to trail head on Saddlebag Trail at Lot 1
2) Lots impassable and unimprovable due to wetland
3) Lots 10-10A - no right of way access, passable but needs a little work
4) Lots not able to assess - too thick - would require major earthworks to clear, remove, and level
5) the rest that parallels high oaks (lots 26-36) - passable (thanks to Tom!)

15. Bridle Trail Issues - #3
1) Lots passable, but dead end, requires turning around and going back out to trail head on Saddlebag Trail at Lot 1
2) Lots impassable and unimprovable due to wetland
3) Lots 10-10A - no right of way access, passable but needs a little work
4) Lots not able to assess - too thick - would require major earthworks to clear, remove, and level
5) the rest that parallels high oaks (lots 26-36) - passable (thanks to Tom!)

16. Bridle Trail Issues - #4
1) Lots passable, but dead end, requires turning around and going back out to trail head on Saddlebag Trail at Lot 1
2) Lots impassable and unimprovable due to wetland
3) Lots 10-10A - no right of way access, passable but needs a little work
4) Lots not able to assess - too thick - would require major earthworks to clear, remove, and level
5) the rest that parallels high oaks (lots 26-36) - passable (thanks to Tom!)

17. Bridle Trail Issues - #5
1) Lots passable, but dead end, requires turning around and going back out to trail head on Saddlebag Trail at Lot 1
2) Lots impassable and unimprovable due to wetland
3) Lots 10-10A - no right of way access, passable but needs a little work
4) Lots not able to assess - too thick - would require major earthworks to clear, remove, and level
5) the rest that parallels high oaks (lots 26-36) - passable (thanks to Tom!)

18. Bridle Trail Recommendations
Only maintain the bridle trails that we have already cleared
Nothing further unless an easement is granted between lots 7 and 8 to eliminate “dead end”

19. Possible easement for bridle trail on South side of Lot 7

20. Roadways & Storm Water Drainage System

21. Roadways & Storm Water Drainage System

22. Roadways & Storm Water Drainage System
Actions taken to date:
Contacted 7 Civil Contractors and obtained quotes from 2, Bennett Construction and C-Squared CGC
Contacted 4 Civil Engineering Firms and obtained proposal from 1, George F. Young, Inc
Abbotts Construction quote for project with sod application, but sketchy details $40,845.00
C-Squared CGC quote for project without sod, but detailed in other items $57,523.60
Both contractors do not believe permits are required, but would be responsibility of HOA to determine
Contracted with George F. Young, Inc Engineering (Engineer, Timothy Dove) on March 12 to perform:
A. On site inspection of existing culverts
B. Prepare Construction Plan documents of work required as determined during inspection
C. Present findings and documents to HOA Board at meeting
D. Assist in review of bids and aid in award of contract for work and discuss project with county officials to determine if permit required (Engineer does not expect permits to be required, but still possible)
E. Site observation during construction and letter of release for completion of work
F. Cost of contract as signed $3275 plus $850 for contingency services (only if required)
We may request additional services from George F. Young, Inc Engineering for help with bid proposal documentation, and if permits are required. This would have additional cost beyond the base $3275 contract price.

23. Roadways & Storm Water Drainage System
Upon presentation of findings by George F. Young, Inc Engineering, we will review findings and contact Civil Contractors for re-quote of work based on Construction Plan from George F. Young, Inc. This will provide consistent quotes from each Civil Contractor of work to be performed.
George F. Young will also provide additional Civil Contractor information that we can use for additional quote requests.
Once we have sufficient quotes, George F. Young, Inc Engineering will assist us in quote review and selection of Civil Contractor. Engineer will provide site observations during construction, and provide final letter of release upon completion.

24. 2018 Board Of Directors Election
2018 Director nominees: one year terms. 3 directors minimum, 5 ideal, 7 maximum
Tom Bardroff
Jack Duich
Jim Moore
Lance Wiegand
Other write-ins (at annual meeting)
Please submit hand carried ballots to election chairperson
Results upon tally
Next board meeting TBD but ~6 weeks from now

25. Thank you for your participation!
Adjournment
Thank you for your participation!