1. Saving of the unique collection of rare documents (SUCRaD) 3 years period Olga Akimova for Karadag Natural Reserve

3. Karadag is ruins of an ancient Jurassic volcano, which was active nearly million years ago. Karadag Nature Reserve occupies the area of ha. It is a unique haven of landscape and biological diversity ( flora species and 5350 fauna species), a gene pool of rare plant and animal species, a kind of refuge of Mediterranean fauna in the Crimea.

5. A doctor of medicine Terentiy I
A doctor of medicine Terentiy I. Vyazemsky ( ) was a founder of the Karadag Scientific station. He started building the Station in 1907 and finished it in Now it is Karadag Natural Reserve.
He passionately loved books and gathered them all his life. His private library consists of 45,000 volumes.

6. Description of the project
Interest to the private collections of rare books is rising nowadays. The book collection of doctor of medicine Terentiy I. Vyazemsky ( ) is one of not many private collections of pre-revolution Russia, survived to our days. It is considered one of the best private libraries of Russia and Ukraine. It numbers 45,000 documents (books, journals, proceedings, and maps), more than half of them are in foreign languages. Since 1907 they have been kept at the Karadag Scientific Station (now it is the Karadag Natural Reserve) and not studied yet.
Terentiy Vyazemskiy bequeathed the collection to Karadag Natural Reserve with the request not to move it to another place. The collection has to be saved entirely.
We intend to review the collection, improve its safety conditions, make restoration and preservation of the documents, digitize the collection and develop a website.

7. Until now the books have only been available on library shelves for individual use; digitization will provide and enhance discoverability and access for research and teaching. The library has suffered from lack of funds for proper storage facilities and staffing to catalogue older material. Many of the volumes are in danger of extinction within the next few years if they are not digitized and restored properly now.
The Project will provide the impetus to review all rare books in the collections; record many of the rare books that are not currently recorded in the library catalogues/databases and primarily to make these unique volumes globally discoverable and accessible.

9. Goals and objectives
The overall aim of this project is saving of documents of physical media and to create:
A digitized online collection of rare documents of Vyazemsky's library.
In order to achieve this aim, the project has the following key objectives:
1. Review of the collection.
2. Carrying out of restoration and archival documents boxing of the collection.
3. Developing website for collection.
4. Digitizing and cataloguing documents of the collection.

10. Implementation plan and timelines
1. Review of the collection:
- Sort out the collection by year, subjects and kind of publications (books, journals, proceedings, maps) — 6 months;
- Do «environmental survey» of books (the oldest one) — 6 months;
- Select documents for restoration – 2 months.
- Carry out restoration of the selected documents (not more than 200 items) – 1 year
- Carry out the archival documents boxing (30000 items) – 1 year
- Develop a website for the collection – 3 months.
- Digitize and catalogue the rare documents (1000 items) years.

11. Budget for 3 years period
Office&supplies –Acid free paper Tyvek – for preservation envelopes cm x 33 cm (100 g/m) - $20 = 100 items – 30,000 documents = $7000; paper for print, stationary - $1000.
$3000 / Travel - National Preserve of Tauric Chersonesos (Sevastopol); Russian State Library (Moscow) – Conservation department.
$3500 / Web-site development and design 1 man month
32500 / scan and catalogue rare collection)
$10000 / books restoration 200 items ($50 per one item).
$20000 / archival documents boxing 5 min x (with $8 per hour)
$20000 / Book scanner
$3000 / Consultants & trainers
$7000 / Overhead

12. Evaluation
The project will have a number of deliverables/metrics against which it can be evaluated:
- At least of rare books (the oldest one and unique) digitized.
- Saved collection by its restoration and archival documents boxing.
- An online presence through repository, webpages and other collections both national and international
- Web statistics for access, downloads, unique visitors etc
- A planned programme of dissemination.
- User Feedback; WebSurvey; Focus Groups
- Project documentation: project plan and reports (progress, final and completion)
Reporting will be effected through progress and final/completion reports.

13. Working team:
Olga Akimova, Head of Library
Denis Slipetskyy, IT
Valentina Lapchenko, Librarian
Dmitry Mikhalenok, scientist
Olga Panasenko, restorer
List of the project partners:
1. Institute of Biology of the Southern Seas of the National Academy of Science of Ukraine
2. Taurida National University (Simferopol, Ukraine)
3. National Preserve of Tauric Chersonesos (Sevastopol, Ukraine)