1. Office of Education, NF/SG VHS – last updated 6/13/18
Completed by Trainees
VA Form D Application:
OF 306 Declaration for Federal Employment:
Fingerprint Form with facility’s SOI/SON numbers
(save copy for PIV badge):
SF-61 Appointment Affidavit
(notarize in advance if possible):
I-9 Employment Eligibility Verification
(complete Section 1 only):
** NEW ** Random Drug Testing Acknowledgement:
Online Mandatory Training for Trainees (MTT)
Before Inprocessing
Completed by Academic Program
Distribute/collect above forms including MTT certificates.
Trainee Qualifications Credentials Verification Letter (TQCVL)
on program’s letterhead:
- Ensure all forms and TQCVL are provided to VA Service or to VA Chief of Staff’s Office (Misty Carter) for review by Dr. Hood.
Office of Education, NF/SG VHS – last updated 6/13/18

2. Office of Education, NF/SG VHS – last updated 6/13/18
Completed by VA Service
Collect all forms including MTT certificates and TQCVL.
Provide all forms to Misty Carter/Dr. Hood for review/signature if not already completed by UF Department.
Individual HR appointment letters (mail-merge):
Coordinate dates with VA for Police fingerprinting (if needed), PIV photos, and HR Inprocessing (reserve rooms EARLY!).
1-2 weeks before Inprocessing:
Confirm that trainees are in VISTA 200 Person File.
ePAS request for computer access (attach MTT certificate).
Once ePAS complete, sponsor in PIV portal (use copy of Fingerprint Form for demographic info).
Before Inprocessing
At Inprocessing
Students bring valid forms of ID (see I-9).
Service brings all forms to HR inprocessing.
PIV photos (if sponsored in PIV portal in advance).
Provide additional VA information and Service-specific orientation
After Inprocessing
PIV photos (if not completed on day of inprocessing).
Pick up PIV badges and assign PIN.
First computer log-in procedure.
CPRS class (if needed).
Pharmacy card (if needed)
Link PIV badge to locked entries (if needed).
Inprocessing
Office of Education, NF/SG VHS – last updated 6/13/18