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Food Distribution Program OSPI Child Nutrition Services

Published byMeagan Horton Modified over 6 years ago

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Presentation on theme: "Food Distribution Program OSPI Child Nutrition Services"— Presentation transcript:

1 Food Distribution Program OSPI Child Nutrition Services
Pre-Order Survey Food Distribution Program OSPI Child Nutrition Services

2 TOPICS Introduction to New Food Distribution Staff
Review of Pre-Order Process Information on new / changed / discontinued products Tips for completing the pre-order Diversions

3 Food Distribution Team
Sarah Davis – (the “new” Kim): Manages your orders Kim Sanchez – (the “new” Sue): Orders foods from USDA / Manages Diversions Brenda Merritt – (the “new” Wally): Procurement and Supply Specialist – Conducts procurement for W code items Debbie Stevens – (the “same” Debbie): Administrative Assistant Food Distribution Supervisor: Currently Recruiting

4 Pilgrim’s Recall

5 Resources!

6 USDA Foods Order Process
Food Distribution Review of Words! Direct Delivery (“Brown Box”): Food items that come directly from USDA W- Code items: Washington State (OSPI) has bulk USDA foods processed into end products Diversion: LEA or Co-op sends bulk USDA foods to be processed into end products DoD Fresh: Allows you to use your entitlement dollars to purchase fresh produce Pre-Order Survey: Your commitment to what items you will order for the next school year

7 USDA Foods order Process
Step 1: USDA Releases new Foods Available List (direct delivery) Step 2: Interest Survey for new USDA items Step 3: CNS contract renewal and procurement for W code items Step 4: CNS reviews past interest and usage Step 5: Submit DoD requests Step 6: Pre-order Survey Step 7: Co-ops provides information and data for diversions Step 8: CNS tabulates all data and places orders with USDA

8 USDA Foods - Direct

9 USDA Foods - Direct

10 USDA Foods order Process
Step 1: USDA Releases new Foods Available List (direct delivery) Step 2: Interest Survey for new USDA items Step 3: CNS contract renewal and procurement for W code items Step 4: CNS reviews past interest and usage Step 5: Submit DoD requests Step 6: Pre-order Survey Step 7: Co-ops provides information and data for diversions Step 8: CNS tabulates all data and places orders with USDA

11 Interest Survey

12 USDA Foods Order Process
Step 1: USDA Releases new Foods Available List (direct delivery) Step 2: Interest Survey for new USDA items Step 3: CNS contract renewal and procurement for W code items Step 4: CNS reviews past interest and usage Step 5: Submit DoD requests Step 6: Pre-order Survey Step 7: Co-ops provides information and data for diversions Step 8: CNS tabulates all data and places orders with USDA

13 Washington State (OSPI) USDA foods processed into end products
W Code Items Washington State (OSPI) USDA foods processed into end products Procurement done Meets meal pattern / crediting LEA must pay Fee for processing – not paid with entitlement

14 USDA Foods Order Process
Step 1: USDA Releases new Foods Available List (direct delivery) Step 2: Interest Survey for new USDA items Step 3: CNS contract renewal and procurement for W code items Step 4: CNS reviews past interest and usage Step 5: Submit DoD requests Step 6: Pre-order Survey Step 7: Co-ops provides information and data for diversions Step 8: CNS tabulates all data and places orders with USDA

15 WA Foods Available

16 WA Foods Available

17 WA Foods Available

18 WA Foods Available

19 WA Foods Available

20 WA Foods Available

21 WA Foods Available

22 WA Foods Available

23 WA Foods Available

24 WA Foods Available Deli Turkey and Deli Ham
W Code –> now USDA Direct Egg Patty No Turkey roast Burgers: USDA Direct: Beef Patty W Code: W141 Beef Patty w/VPP W % Beef Beef Crumbles: USDA Direct: Beef Fine Grind Raw W Code: W125 Beef Crumbles, Cooked

25 WA Foods Available

26 WA Foods Available

27 WA Foods Available “Worst case scenario”

28 WA Foods Available

29 WA Foods Available

30 USDA Foods Order Process
Step 1: USDA Releases new Foods Available List (direct delivery) Step 2: Interest Survey for new USDA items Step 3: CNS contract renewal and procurement for W code items Step 4: CNS reviews past interest and usage Step 5: Submit DoD requests Step 6: Pre-order Survey Step 7: Co-ops provides information and data for diversions Step 8: CNS tabulates all data and places orders with USDA

31 DoD DoD Department of Defense
Allows you to use entitlement $ to purchase fresh fruits and vegetables Vendors: Duck Delivery & Spokane Produce Minimum order of $100 Orders placed through FFAVORS

32 Pre-Order Survey Step 1: USDA Releases new Foods Available List (direct delivery) Step 2: Interest Survey for new USDA items Step 3: CNS contract renewal and procurement for W code items Step 4: CNS reviews past interest and usage Step 5: Submit DoD requests Step 6: Pre-order Survey Due March 9 Step 7: Co-ops provides information and data for diversions Step 8: CNS tabulates all data and places orders with USDA

33 Pre-Order Survey

34 Pre-Order Survey

35 Pre-Order Survey

36 Pre-Order Survey

37 Pre-Order Survey Plan, Plan, Plan!

38 Pre-Order Survey

39 Analyzing current and historical data to determine future trends.
Pre-Order Survey FORECASTING Analyzing current and historical data to determine future trends.

40 Pre-Order Survey More Planning Please!

41 How much do you have on hand?
Pre-Order Survey How much do you have on hand?

42 Pre-Order Survey ICN Forecasting the Procurement of Foods

43 No, Seriously… You need to PLAN!
Pre-Order Survey No, Seriously… You need to PLAN! Plan, Plan, Plan!

44 Pre-Order Survey

45 Pre-Order Survey Service Days September: 19 October: 22 November: 18
December: 15 January: 17 February: 15 March: 21 April: 17 May: 22 June: 14

46 Pre-Order Survey

47 Pre-Order Survey

48 Pre-Order Survey

49 Pre-Order Survey

50 Pre-Order Survey Step 1: USDA Releases new Foods Available List (direct delivery) Step 2: Interest Survey for new USDA items Step 3: CNS contract renewal and procurement for W code items Step 4: CNS reviews past interest and usage Step 5: Submit DoD requests Step 6: Pre-order Survey Due March 9 Step 7: Co-ops provides information and data for diversions Step 8: CNS tabulates all data and places orders with USDA

51 USDA Foods Order Process
Step 1: USDA Releases new Foods Available List (direct delivery) Step 2: Interest Survey for new USDA items Step 3: CNS contract renewal and procurement for W code items Step 4: CNS reviews past interest and usage Step 5: Submit DoD requests Step 6: Pre-order Survey Step 7: Co-ops provides information and data for diversions Step 8: CNS tabulates all data and places orders with USDA

52 Reminders! Add order periods to your calendar!
Utilize Surplus orders to meet case minimums.

53 Tips! Minimize shipping charges 10 cases = $11 x 10 = $110.00
Warehouse and Shipping will be under a new contract for SY 2019

54 Questions? ?

55 Diverting for Processing
USDA Foods further processing allows LEAs to contract with commercial food processors to convert raw and/or bulk USDA Foods into ready-to-use end products Must have procurement in place PRIOR to diverting product Diversion requests due same date as Pre-order Survey

56 Diversions

57 Diversions Requirement:
LEAs must utilize their previous school years diverted USDA Foods inventory by June 30 of the current school year Process: Ending balances not processed and delivered by June 30 of the school year is considered Excess Inventory. LEAs who anticipate Excess Inventory must submit a corrective action plan for approval to FDP by August 30. Excess Inventory not addressed in an approved corrective action plan will be transferred to the state account on August 30.

58 Pre-Order Survey Questions?

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