1. Events After the Election
Texas Secretary of State Elections Division
11/21/2018
Events After the Election
Presented by
Caroline Geppert
County Election Officials Election Law Seminar 2016
11/21/2018
Texas Secretary of State Elections Division
Texas Secretary of State Elections Division

2. Events after the Election
Forms and Documents
Provisional Ballot Process
Voter ID Requirements (“Cure” process)
Statement of Residence
Presidential Ballot
Voter History
11/21/2018
Texas Secretary of State Elections Division

3. Texas Secretary of State Elections Division
Documents/Forms
Procedural Forms
Envelope No. 4
Summary of Provisional Ballots
Verification of Provisional Ballots and Serial Numbers
List of Provisional Voters
Notice of Delivery (of Provisional Ballots)
Provisional Ballot Affidavit
Voter ID Forms
Request for Temporary Exemption – religious/natural disaster
Request for Disability Exemption
Provisional Voters Appearing to Voter Registrar During Cure Period – “Cure List”
Statement of Residence
11/21/2018
Texas Secretary of State Elections Division

4. Texas Secretary of State Elections Division
Envelope No. 4
Precinct List of Registered Voters and Supplemental List (if any)
Registration Correction List (18.003)
Completed Statements of Residence
Copy of Combination Form
Or separate affidavits if applicable
Voter with required documentation who is not on list (63.006)
Omissions List (63.006)
Must be delivered to VR next business day after custodian receives from Presiding Judge (PJ must deliver records not later than 24 hours after the polls close)
11/21/2018
Texas Secretary of State Elections Division

5. Provisional Ballots TAC 81.174 & 81.175
11/21/2018
Texas Secretary of State Elections Division

6. Provisional Ballot Procedures
VR can take possession:
During early voting (rolling basis)
On election night
The next business day after the election
Must post “Notice of Delivery” 24 hours before taking possession on election night (or during early voting).
11/21/2018
Texas Secretary of State Elections Division

7. Provisional Ballot Procedures
Upon receipt of ballot box or transfer case containing provisional ballots and affidavits, VR shall sign the Summary of Provisional Ballots to verify that the box was intact and the seal was unbroken.
VR breaks seal and unlocks the box
VR completes Verification of Provisional Ballots and Serial numbers
General Custodian shall supply extra seals to re-seal the transfer case when review is complete.
11/21/2018
Texas Secretary of State Elections Division

8. Provisional Ballot Procedures
Transfer box should contain:
Summary of Provisional Ballots
List of Provisional Voters
EV and EDay
Provisional Ballot affidavits
- Extra Seals
11/21/2018
Texas Secretary of State Elections Division

9. Provisional Ballot Procedures
The Voter Registrar must keep the “List of Provisional Voters” together with the corresponding Provisional Ballot Affidavit Envelopes for that precinct.
11/21/2018
Texas Secretary of State Elections Division

10. Provisional Ballot Affidavit – Registration Issues
The Voter Registrar is required to determine and mark the voter’s registration status on the Provisional Ballot Affidavit
11/21/2018
Texas Secretary of State Elections Division

11. Texas Secretary of State Elections Division
DPS Portal
Advisory :
New text in Qualifying Voters on Election Day, Election Judges and Clerks Handbook 2016:
“If the provisional voter indicates they are registered, the election officer must ask the person if they registered at DPS. If person states they did register at DPS, the election officer must ask the person if the person knows the approximate date that the person went to DPS. The election officer must then note that the voter went to DPS and, if the person knows, the approximate date the person went to DPS, on the Provisional Ballot Affidavit Envelope in the “Other” line.”
11/21/2018
Texas Secretary of State Elections Division

12. DPS Registration Provisional Ballot Affidavit
Election judge has marked “Other” box on provisional ballot affidavit envelope and noted (1) That voter went to DPS and (2) the date voter visited DPS, if known.
11/21/2018
Texas Secretary of State Elections Division

13. Voter Registrar Review – DPS Portal
Reminder: Identify and separate provisional ballot affidavits showing voter registered through DPS, and process FIRST so DPS has time to research and respond.
After provisional ballots are sent to the VR, VR will enter information into DPS web portal.
Recommend this be done no later than noon on Friday, 11/11/16
DPS will research registration.
If voter indicated desire to register or update registration, the voter’s registration is considered “submitted to the registrar” under Section of the Code as of election day.
11/21/2018
Texas Secretary of State Elections Division

14. Voter Registrar Actions Provisional Ballots with Registration Issues
VR will indicate on the Provisional Ballot Affidavit Envelope whether voter was properly and timely registered and should have appeared on OLRV.
11/21/2018
Texas Secretary of State Elections Division

15. Provisional Ballot Procedures - Registration Issues
Provisional Ballot Affidavit Envelope serves as original voter registration application or change form
Effective Date: 30 days from the Election Date
If residence address outside of county, VR will forward copy of Provisional Ballot Affidavit to appropriate VR.
The application source code for Provisional ballots is “53” using the Election Date as the registration date.
11/21/2018
Texas Secretary of State Elections Division

16. Provisional Ballot - Voter ID Requirements
If a voter does not have valid identification when voting, they have until the 6th day after election day to:
Present a valid ID to the Voter Registrar
Complete a temporary exemption request
Complete a disability exemption request
Deadline moves to next business day of it falls on a weekend or legal state or federal holiday
VR’s office must remain open during regular business hours on regular business days (days that are not state or federal holidays) for 6 days following election day.
11/21/2018
Texas Secretary of State Elections Division

17. Texas Secretary of State Elections Division
Voter ID Requirements
The “Cure List”
VR maintains list of voters that presented ID/applied for exemption during the “cure period.”
11/21/2018
Texas Secretary of State Elections Division

18. Texas Secretary of State Elections Division
Voter ID Requirements
Temporary Exemption
Religious Objection
Natural Disaster
Not marked in TEAM
Not kept with the voter registration record
Attaches to Provisional Ballot Affidavit
11/21/2018
Texas Secretary of State Elections Division

19. Texas Secretary of State Elections Division
Voter ID Requirements
Permanent Exemption due to Disability
Submit application showing proof of disability
US Social Security Administration disability determination.
Department of Veterans Affairs rating of at least 50%
Application attached to original voter registration application
Issue voter new certificate containing indication of disability exemption under (c)
11/21/2018
Texas Secretary of State Elections Division

20. Texas Secretary of State Elections Division
Voter ID Requirements
VR will mark the blank that best reflects the voter’s actions during the “cure period.”
11/21/2018
Texas Secretary of State Elections Division

21. Provisional Ballot Procedures - All Provisional Ballots
The Voter Registrar will copy Provisional Ballot Affidavits for updating records.
VR will place the following in a transfer box that is resealed.
All of the Provisional Ballot Affidavits,
List of Provisional voters,
Summary of Provisional Ballots, and
Extra Seals
VR will complete Verification of Provisional Ballots and Serial Numbers
Transfer box will be delivered to the Presiding Judge of EVBB.
11/21/2018
Texas Secretary of State Elections Division

22. Statement of Residence
SOR is used when
A voter has a change of residence, or
Is on the suspense list
VR is responsible for supplying election officials with SOR forms
Completed in person on election day or sent with ballot by mail.
11/21/2018
Texas Secretary of State Elections Division

23. Statement of Residence
Effective Date of SOR:
In Person: Date of submission to the polling place judge
By Mail: date of review by the EVBB
Must retain SOR with voter’s original voter registration application
11/21/2018
Texas Secretary of State Elections Division

24. Texas Secretary of State Elections Division
Presidential Ballot
Chapter 113 allows former Texas resident to vote a ballot for president and vice-president when voter:
is domiciled in another state;
was registered to vote in Texas at the time the former resident ceased to be a resident;
would be eligible for registration to vote in this state if a resident;
on presidential election day, will not have resided in the state of present domicile for more than 30 days and is not eligible to vote in the presidential election in that state.
EV Clerk shall notify VR of the name of each voter who voted a presidential ballot, as soon as practicable after voting closes.
Best Practice is to forward a copy of the Application for a Presidential Ballot to VR. (
VR cancels voter’s registration upon receipt of the notice, per Section
11/21/2018
Texas Secretary of State Elections Division

25. Texas Secretary of State Elections Division
Voter History
Must be submitted to SOS no later than the 30th day after the date of:
Primary,
Runoff Primary,
General Election, or
Any special Election Ordered by the Governor.
Must be submitted in the record layout established by the SOS.
11/21/2018
Texas Secretary of State Elections Division

26. Texas Secretary of State Elections Division
Voter History
The record layout is obtained directly from SOS.
11/21/2018
Texas Secretary of State Elections Division

27. Texas Secretary of State Elections Division
Voter History
Voting History that is submitted to SOS must specify if the voter voted:
Election Day
Voted Early by Personal Appearance
Voted Early by Mail under Chapter 86 (ABBM)
Voted Early by mail under Chapter 101 (FPCA)
11/21/2018
Texas Secretary of State Elections Division

28. Texas Secretary of State Elections Division
Questions?
11/21/2018
Texas Secretary of State Elections Division