1. Data Pipeline Town Hall April 21st, 2016
The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline.
We will begin the webinar shortly
Dial in number is
Data Pipeline support is

2. Webinar Etiquette
Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them.
If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music!
We will hold the Q&A session at the end of the presentation:
Type it in the Chat Box for a response OR
Raise Your Hand:
A presenter will call your name
After your name is called, un-mute your phone and speak your question/comment
Please be respectful of others time; we may need to have a separate conversation later to best help you 2

3. Important Reminder Lists are generated from IdM groups
LEAs are responsible for maintaining the groups
Please be sure to update accounts for changes including no longer at your LEA, change of , names, adding phone numbers.
Thank you 3

4. Importance of Data Privacy
11/21/2018
Importance of Data Privacy
Federal and state laws govern data privacy, confidentiality and security and require CDE to collect data that may include personally identifiable information (PII).
Name, address, personal identifier
Other indirect identifiers (e.g., date or place of birth)
Information that, alone or in combination, is linked or linkable to a specific student that would allow a reasonable person in the school community, who does not have personal knowledge of the relevant circumstances, to identify the student with reasonable certainty. (§ 99.3) 4

5. How to Share Data Check local policies for restrictions
Use secure-file transfer protocols
Call CDE with questions about how to transmit PII securely
Do not send PII over or fax
Do not use PII in trainings
Do not share PII with unauthorized individuals
Do not share passwords
For more information 5

6. Today’s Agenda Open Collections in Data Pipeline Discipline
READ Collection
School Discipline and Attendance (SDA)
Student End of Year
Identity Management
SDI Analysis
Directory
Student Biographical Data
CDE Data Collections Regional Tour
Data Pipeline Users Group

7. Introductions 7

8. Open Collections in Data Pipeline8

9. Open Data Pipeline Collections
Year Round
Directory
4 Day School Week
School Code Changes
RITS
EDIS
Periodic 9

10. Open Data Pipeline Collections
11/21/2018
Open Data Pipeline Collections
Snapshots
Student End of Year (Soft Open)
Teacher Student Data Link
READ
Special Education Discipline
Coming Soon 10

11. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 11

12. (Students with Disabilities Uploaded by Districts)
Discipline
(Students with Disabilities
Uploaded by Districts) 12

13. DISCIPLINE (students with disabilities) Defects/Tips/Hints
Errors
Be sure to go by the information in the you receive. Currently errors are not showing on the status dashboard under Discipline. They are reflected under batch maintenance, validation report, pipeline and Cognos reports.
If you are receiving errors and there is no data next to the errors this means the system is reading blank rows. We suggest you delete several rows after your last row of data and then re-upload the file. 13

14. DISCIPLINE (students with disabilities) IdM Conflict
There is currently a known conflict for respondents who have the SPI role. Development is working on a resolution. 14

15. DISCIPLINE (students with disabilities) Exempt
CDE is currently testing the mechanism for districts to report in the data pipeline that they don’t have discipline events for students with disabilities at their LEA. More information to follow shortly
Please hold off letting CDE know if your district falls into this category as the status will be reflected in the District Activity Report the Administrative Units access.
Thank you 15

16. DISCIPLINE (students with disabilities) Timeline
April 11, DISTRICT RESPONSIBILITY
Discipline Interchange file may be uploaded to the Data Pipeline.
May 2, ADMINISTRATIVE UNIT RESPONSIBILITY
Special Education Discipline Data Collection Snapshot Available.
MAY 9, INTERCHANGE FILES MUST BE UPLOADED
Discipline, Student, IEP 16

17. DISCIPLINE (students with disabilities) Wearing Many Hats!17

18. DISCIPLINE (students with disabilities) Streamlining/Importance of Data
Be sure all discipline data has been accurately reported
Reporting this information is IMPORTANT – what you do is IMPORTANT!
Data leads to new programs changes to processes
Went from 2 files to 1 18

19. DISCIPLINE (students with disabilities) CHALLENGE
Do you know of any positive programs, changes, etc. that have come about due to data analysis at your LEA? Let me know!
Previous data notes of year to year changes has unearthed a number of programs around discipline which have directly impacted positive changes to behaviors. 19

20. DISCIPLINE (students with disabilities) Technical Assistance
Remember to include the Administrative Unit and District Number, Collection, and Subject. If you are getting a specific error or have an issue with a particular report provide the business rule or report name. with technical issues and copy the team. Just a phone call away Kristi 20

21. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 21

22. READ Collection 22

23. 11/21/2018
READ Updates
The Student Extract of 4-12th Graders with a Significant Reading Deficiency in the Prior Year report is working!
Run this report to identify your 4-6th grade cohort students for the 2016 collection
Grade level is now included
Student School Association File must be updated prior to running report
READ - Whitney Westgaard -

24. 11/21/2018
READ Updates
RD216 has been changed to a warning instead of an error (click here to view the Business Rules)
Students who have a READ Status of ‘2’ (SRD) should also have at least one READ Plan Support field (full-day kinder, summer school, tutoring, other) coded with ‘1’ (yes)
Students who are newly identified with an SRD in the spring and have not yet received intervention services will be coded with ‘0’ (no) for all READ Plan Support fields
READ - Whitney Westgaard -

25. 11/21/2018
READ Resources
READ resources can be found at:
Data collection timeline
Data Elements
File layout (no change)
Business Rules (updated 4/12/16)
RD216 is now a Warning and not an Error
Webinar trainings (recorded webinar from 3/31)
Additional resources – Frequently Asked Questions and Assessment Cut Scores
READ - Whitney Westgaard -

26. Questions? THANK YOU! Contact Whitney Westgaard
11/21/2018
Questions?
Contact Whitney Westgaard
Phone:
THANK YOU! 26

27. School Discipline and Attendance27

28. Upcoming Trainings Dates & Times:
11/21/2018
Upcoming Trainings
Dates & Times:
Thursday, April 28th from 3 to 4 pm
Wednesday, May 4th from 12 to 1 pm
Monday, May 9th from 2 to 3 pm
Tuesday, May 17th from 11 to 12 (noon)
URL Link:
Phone:
All Trainings will be identical
No registration is needed
School Discipline and Attendance — Annette Severson—

29. Timeline Monday, May 9th – Collection Opens
Friday, June 10th – Upload at least 1 file and update ‘No Reportable Incidents’ tab
Thursday, June 16th – All applicable files uploaded
Thursday, June 23rd – All applicable files are error free
Thursday, June 30th – All files are finalized
Bold – required
Italicized – goals
School Discipline and Attendance — Annette Severson—

30. General Resources File Layouts – please select 2015-16 documentation
Business Rules
Templates – blank excel files with correct headings
Trainings –
15-16 training power point will be posted early next week
prior year training power point slides is posted for review if needed
Available at:
School Discipline and Attendance — Annette Severson—

31. Additional Resources 2015-16 Summary of Updates
11/21/2018
Additional Resources
Summary of Updates
Training Dates and Timeline
Calculating Attendance in Online Schools
SDA Frequently Asked Questions
SDA Process Documentation
Behavior Statutes and Clarifications (previously discussed)
Guidance for Determining Most Serious
Available at:
School Discipline and Attendance — Annette Severson—

32. Questions?
Contact Annette Severson at for assistance
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box.
School Discipline and Attendance — Annette Severson—

33. Student End of Year 33

34. 11/21/2018
End of Year Schedule
Full timeline now available:
Business Rules documentation will continue to be clarified and updated as we approach the hard open.
Interchange files are the same as you’ve updated all year, the business rule changes help provide clarification to the process
If you are new and would appreciate a more detailed walkthrough of the EOY process, please contact Duncan to schedule an introductory training.
— (303)
Student End of Year — Duncan Anderson —
34 Student End of Year — Duncan Anderson —

35. 11/21/2018
End of Year Changes
New language in the reports concerning GED to HSED name change
HSED stands for High School Equivalency Diploma
To give students more options to attain a high school equivalency diploma, CDE has approved the use of three vendors – GED, HiSET and TASC
These tests are only slowly being rolled out across the state, but End of Year reports now refer to HSED instead of only the GED. Please let me know if you continue to see any reference to GED in reports as you proceed with the collect as many changes have already been made.
Student End of Year — Duncan Anderson —
35 Student End of Year — Duncan Anderson —

36. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 36

37. Identity Management 37

38. Identity Management Upgrade
CDE is extending the final cut over date to two weeks beyond the implementation and testing of the issue in red below
Issue discovered with District – AU LAM’s ability to assign roles across both organization in delegated administration application
LEA’s can continue to use both the legacy system through that date
Date will be made public through direct to UM’s / LAM’s and DP Town Hall.
All users and roles continue to be migrated from 10g to 11g
Questions and Answer sessions continuing through April
Will continue on Tuesday’s from 9-10 am
We will be sending out a reminder out Monday’s
Don’t wait for the meeting, report any issues right away 38

39. Identity Management Upgrade
Meeting Information:
The URL: Conference Bridge
CDE is still working on the global application roles report
CDE still plans to create a separate user report to allow LAM’s to sort and or use the report for multiple purposes
Questions or concerns about the rollout? 39

40. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 40

41. A Brief Analysis of 2014-15 Student Discipline Incidents
Juliana Rosa
Research and Evaluation Specialist
April 2016

42. 11/21/2018
Agenda
Briefly discuss the Safety and Discipline Data Analysis and Report
School Discipline Incidents
Actions Taken for All Incidents
Trends
Disproportionate Actions Depicted by Gender, Race, and Ethnicity
Full report can be found:
-Show report if time allows… 42

43. 2014-15 State Total Incidents
11/21/2018
State Total Incidents
Note: This is one of the main analyses conducted and shows the type of incidents students most commonly get in trouble for. In this case, you can see that most incidents involve disobedient/defiant or repeated interference, detrimental behavior, and other code of conduct violations
Additional Information available in report:
Comparison of Total Disciplined Incidents in and
Other Code of Conduct Violations
Divided by school level 43

44. 2014-15 State Total Disciplinary Actions Taken
11/21/2018
State Total Disciplinary Actions Taken
Note: This is another one of the main analyses conducted and shows the type of actions taken for disciplinary incidents. In this case, you can see that most incidents lead to either out-of-school or in-school suspension. Expulsions are the least common form of actions taken.
Additional Information available in report:
Comparison of Total Disciplinary Actions Taken in and
Suspensions by Type of Incident
Expulsion by Type of Incident
Referrals to Law Enforcement by Type of Incident
Focus on Referrals to Law Enforcement
Other Action Taken by Type of Incident
Divided by School level 44

45. 2014-15 Incidents by School Level
11/21/2018
Incidents by School Level
Note: The data also allows us to look at incidents and actions taken by school levels. This figure shows that the discipline incidents are actions taken are pretty equal across school levels with senior high school incidents being the highest.
Additional Information available in report:
Elementary School State Total Discipline Incidents
Elementary School State Total Actions Taken
Middle School State Total Discipline Incidents
Middle School State Total Actions Taken
High School State Total Discipline Incidents
High School State Total Actions Taken 45

46. 10 year Trend of Incidents Resulting in Suspensions
11/21/2018
10 year Trend of Incidents Resulting in Suspensions
Note: The report also focuses on trends in expulsions and suspensions. This figure shows total suspension incidents since This includes in-school, out-of-school, and classroom suspensions. We can see a gradual decrease over there years and a slight increase in 46

47. 10 year Trend of Incidents Resulting in Expulsions
11/21/2018
10 year Trend of Incidents Resulting in Expulsions
Note: Here is the figure for expulsions. We can see a gradual decrease over there years- the largest decrease being from to 47

48. Disproportionate Actions Depicted by Race and Ethnicity- Trend Line
11/21/2018
Disproportionate Actions Depicted by Race and Ethnicity- Trend Line
Note: The analyses also focuses on discipline trends based on race, ethnicity and gender. We are hoping to expand that at some point to other categories like ELL students etc. This figure just focuses on race and ethnicity and discipline incidents since The last point in the figure is the current year. Here were can see the gap between Black students and for example Asians student. 14.1% of all Black students statewide were disciplined in compared to 2.6% of all Asian students. Although Black and Hispanic students continue to be disproportionately disciplined, the gap has been slowly narrowing from to A notable increase in the percentage of American Indian or Alaska Native students disciplined occurred in
Additional Information available in report:
Discipline by Gender
Discipline by Gender for each race/ethnicity
Between Race comparison of and data
Within Race comparison of and data 48

49. Directory 49

50. Directory 4 Day School Week
4 Day School Week Application
REQUIRED Application must be submitted each year!
School districts operating a school on four-day school week (less than 160 scheduled days per school year) are required to submit a request for approval. Only for schools that include grades To be considered for the of school year, please complete the application via Data Pipeline by Friday, May 13, 2016.
Application guide available at: 50

51. 4 Day School Week Common issues with the submission:
“When was the first year of the four-day week?”
If you do not know contact me and I can check what was put into the directory in the past.
“Please list specific reasons for making application this year.”
List why your district is on 4 day school week – some districts had forgot to put in a reason. 51

52. 4 Day School Week - Submitted
0050
BENNETT 29J
0170
DEER TRAIL 26J
0250
SPRINGFIELD RE-4
0290
LAS ANIMAS RE-1
0310
MC CLAVE RE-2
0500
SALIDA R-32
0520
CHEYENNE COUNTY RE-5
0560
SANFORD 6J
0640
CENTENNIAL R-1
0860
CUSTER COUNTY SCHOOL DISTRICT C-1
0880
DENVER COUNTY 1
0890
DOLORES COUNTY RE NO.2
0940
BIG SANDY 100J
0950
ELBERT 200
0960
AGATE 300
0970
CALHAN RJ-1
1060
PEYTON 23 JT
1070
HANOVER 28
1120
EDISON 54 JT
1130
MIAMI/YODER 60 JT
1195
GARFIELD RE-2
1220
GARFIELD 16
1330
GILPIN COUNTY RE-1
1340
WEST GRAND 1-JT
1350
EAST GRAND 2
1380
HINSDALE COUNTY RE 1
1390
HUERFANO RE-1
1460
HI-PLAINS R-23
1500
BURLINGTON RE-6J
1600
HOEHNE REORGANIZED 3
1750
BRANSON REORGANIZED 82
1760
KIM REORGANIZED 88
1780
GENOA-HUGO C113
1790
LIMON RE-4J
1810
KARVAL RE-23
1850
FRENCHMAN RE-3
1870
PLATEAU RE-5
1990
PLATEAU VALLEY 50
2000
MESA COUNTY VALLEY 51
2010
CREEDE SCHOOL DISTRICT
2505
WELDON VALLEY RE-20(J)
2535
MANZANOLA 3J
2560
CHERAW 31
2610
PARK COUNTY RE-2
2660
LAMAR RE-2
2670
HOLLY RE-3
2680
WILEY RE-13 JT
2700
PUEBLO COUNTY 70
2710
MEEKER RE1
2730
DEL NORTE C-7
2740
MONTE VISTA C-8
2790
MOUNTAIN VALLEY RE 1
2800
MOFFAT 2
2865
REVERE SCHOOL DISTRICT
3010
CRIPPLE CREEK-VICTOR RE-1
3050
OTIS R-3
3060
LONE STAR 101
3070
WOODLIN R-104
3120
GREELEY 6
3146
BRIGGSDALE RE-10
3148
PAWNEE RE-12
9030
MOUNTAIN BOCES 52

53. Directory School Code Changes
If your school district has a -
New School Code Request
Name Change
Grade Change
Closing a School
School Code Changes are due June 30th 2016!
CDE has a cross unit review team that looks at all school code changes.
Forms can be found at: 53

54. Directory
If you have questions contact Dennis St. Hilaire at or at
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 54

55. Student Biographical Data55

56. Future SBD Dates SBD for CMAS (includes PARCC) SBD for ACT SBD for DLM
Tuesday, May 31st, 2016 to Thursday, June 9th, 2016
SBD for ACT
Monday, June 13th, 2016 to Monday, June 20th, 2016
SBD for DLM
Monday, June 20th, 2016 to Monday, June 27th, 2016
SBD for PSAT
To be determined

57. Assessment Unit ‘Trainings’ Website
11/21/2018
Assessment Unit ‘Trainings’ Website
Link for the Assessment Unit Data Pipeline Manual for SBD is under the ‘Data Trainings’ tab.
CDE’s Data Pipeline system is used for SBD reviews.
General information about the SBD collections can be found using the navigation menu on the main data pipeline webpage. The link to the main data pipeline webpage is provided at the top of this slide. Links for Assessment collection websites are under the Periodic Collections on the left side of the main page.
Pages 5 of SBD Manual 57

58. Assessment Unit Data Pipeline Manual for SBD
Link to the Assessment Unit Data Pipeline Manual for SBD
SBD webinar trainings in May
Thursday,  May 5th, 3:00-4:00
Tuesday,   May 10th, 11:00-12:00
Connect at:
Phone number: 58

59. Contact Information
Suggestions or Questions? Different members of the assessment data team are responsible for each SBD collection. If you have questions about a collection for a specific assessment, please contact the Assessment Unit staff member responsible for that collection. For general questions about SBDs, please contact Jasmine Carey or Melissa Mincic You can also call the general phone number for the Assessment Unit at and Margo will direct you to the person who can best answer your question.

60. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 60

61. CDE Data Collections
Statewide Tour 61

62. Statewide Tour Upcoming locations Email was sent out last week
Wednesday, April 27, Jefferson County (Golden)
Monday, May 2, Douglas County
Wednesday, May 4, Colorado Springs
Monday, May 9, Ft. Morgan
was sent out last week 62

63. Statewide Tour Trainings will be two sessions Morning 9:00 – 12:00
Geared towards people new to data collections or who would like a refresher
Introduction and Overview of system
Why CDE collects the data
Lunch on your own
Afternoon 1:00 – 4:00
More advanced material covered plus additional information including:
Data Privacy
Common concerns 63

64. Statewide Tour Who should attend? People who work with RITS or EDIS
Respondents who work with Data Pipeline collections
Administrative Units and District data managers 64

65. Statewide Tour
Please let us know if there is anything specific you would like to see at a training.
Please register via to Genevieve or Kevin
Indicate if attending morning, afternoon or both
Include full name, , and phone number in case of cancellation
Any specific questions or material you would like to see 65

66. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 66

67. Data Pipeline Users Group67

68. Data Pipeline Users Group
Discussion items
Individual Career and Academic Plan (ICAP)
Graduation Guidelines
Collecting military family designation 68

69. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 69

70. Thursday, April 28th, 2016 9 a.m.-10 a.m.
Thanks for joining us today!
Next Town Hall:
Thursday, April 28th, a.m.-10 a.m. 70