1. StudentInformation Updates for End of Year
Debbie Barbee, Business Analyst
The Management Council

2. Agenda Welcome Suite items Ad hoc reports updates
New features in production
Transcript info / EMIS updates
What’s coming up?
Grad Points Updates

3. What’s happening in the suite
StudentInformation / Suite Videos

4. What’s happening in the suite
StudentInformation / Suite Videos
Also available on YouTube
Examples:
Student Verification (UNCLEMIS) in SI:
Create From Existing in SpS:

5. Ad Hoc Report Updates

6. Ad hoc reporting updates
Updated version of the ad hoc engine released in
Multi select option on filters page

7. Ad hoc reporting updates
Updated version of the ad hoc engine in
Slightly different colors/animations
- New play button from report list

8. Ad hoc reporting moving forward
Working with the Ad Hoc committee and SIAC to improve the Ad Hoc experience
Updates:
Easier filtering options on the report submission page
Collapsing the sections by default on the Analytics Hub (next slide)
Differentiating between reports and data detail files in the Analytics Hub and standard naming/descriptions
Focus this year is on a better experience and leveraging the tool

9. Ad hoc reporting moving forward

10. Updates

11. 17.3.1 SIS Highlights Type ahead on Course Maintenance fixed
Note: Working on adding this to all Course fields in the system for the summer release (35 pages)
Multiple Graduation Points updates
HB410 Attendance calc updates
EMIS updates

12. Transcript Updates OhioMeansJobs Readiness Seal
Transcript Update instructions available in Community Forum Available under Documentation > General Documentation > Report Card & Transcript Formatter
Check with your ITC if you need to have your transcripts updated with the OhioMeansJobs Readiness Seal

13. Ohio Means Jobs
Grad Points Optional Graduation Requirements were updated to indicate if a student earned the OhioMeansJobs readiness seal.

14. 17.3.1 EMIS Updates ATTUPEMIS
Updated to run both HB410 calculation & EMIS attendance for the district on demand
Attendance will be more accurate when submitting EMIS data
Faster turn-around on HB410 threshold data

15. EMIS Updates
Updates made to accommodate students attending multiple buildings at the same time
Current calculation doesn’t handle them properly
No way to know how much time a student spends in each building
Results in too much time calculated for the student

16. EMIS Updates
Script in release initially populates table for any student enrolled in two or more buildings in the same district
Records added initially with 50% in each building
Manual adjustments may be made to correct the FTE for each building
When student withdraws from a building, withdrawal date added to Percentage record
Attendance calculated for the percent of time spent in each building

17. EMIS Updates
New page developed to specify Calendar percentages for students

18. 17.3.1 EMIS Updates New Industry Credentials
Added to Assessment Maintenance
Added to Graduation Points
Additional updates for Credentials that apply to more than one area
Final Codes added in release

19. EMIS Updates
New Links added between School Absences and Absence Intervention Plan page

20. 17.3.1 EMIS Updates CTRMEMIS Updates
EMIS Change #60939 – Student Course – Only report High School Credit Earned (GN150) on last record
CTRMEMIS Updated – when student drops a course section, then returns to same course section, Credit will be reported in the most recent assignment record if credit is earned
All other records for the course section will contain zero credits

21. 17.3.1 EMIS Updates Industry Credential Updates
Must now report Score value of P (Pass) or N (Not Pass) instead of ‘***’ for passing
All prior records (FY14 & Forward) updated to ‘P’ because we only recorded credentials earned previously
GW Record in FA Transfer now reports ‘P’ or ‘N’ score

22. 17.3.1 EMIS Updates PS ELA Assessment Import
Update Import to handle Score ‘NE’
‘NE’ score imported with same values as ‘N’ score
Score = ‘***’
Score Not Reported = ‘S’

23. EMIS Updates
FY18 OELPA Assessment Import updated for new Score ‘E’ (Exempted)
Score value of ‘E’ requires a Score Not Reported reason to be reported on the following subject records:
Listening Scale Score
Overall Score
Comprehension Scale Score
Reading Scale Score
Speaking Scale Score
Writing Scale Score

24. EMIS Updates
EMIS Change #63305 – Removal of Medical waiver Score Not Reported reason ‘M’
Removed from all assessment maintenance page dropdowns except ACT & SAT
Will be removed in a future release
Will add verification error messages for any records with the ‘M’

25. EMIS Updates
EMIS Change #52559 – OELPA Exemption from taking one or more assessment areas
Added ‘Score Not Reported’ reason ‘L’ for OELPA assessments
L – Student has a disability condition for which no vendor accommodation exists

26. EMIS Updates in

27. Seal of Biliteracy Updates
New field on FN Graduate Tab
Select all languages that apply
Languages will be reported in period G as program codes (program codes not currently available)

28. Seal of Biliteracy Seal Information on Transcripts
Printing specific text is required by law
Printing the actual Seal jpeg is optional

29. Transcript Updates Transcript Requirements for the Seal
State law requires the Ohio Seal of Biliteracy to be conferred only at the time of graduation
Once seniors have qualified for the award, they may wish to indicate on college applications or to future employers that they’ve qualified for the award
Students who have already graduated cannot initiate the process to earn the seal
State law requires the following notation of a student’s attainment to be printed on the transcript:
<Student Name> is awarded the Ohio Seal of Biliteracy for demonstrating high levels of proficiency in English and <foreign language(s)>”

30. Transcript Updates Seal of Biliteracy
Award conferred on graduating high school seniors who can demonstrate a high level of proficiency in English and at least one world (foreign) language, which includes modern languages, classical languages, American Sign Language and native American Language
Transcripts will be updated in the

31. Transcript Updates What updates are needed?
Get the list of all languages the award can be earned for
Select all languages applicable for seniors who have earned this credential
Update transcript formats to print the text for students who have earned the award and all the languages they’ve earned it for
Check out the Ohio Seal of Biliteracy information on ODE’s website

32. Updates
CTRMEMIS
Verification updated to exclude courses that are not being reported to EMIS

33. 17.3.2 Updates Add Start & Stop Date overrides to Course section
Overrides are being added to allow you to specify a different start and/or stop date for those courses, such as CTE where it is important for funding that students be enrolled in the class on the actual first day of the class and not necessarily the first day of the course term

34. Updates
Remove validation from Community school sponsor IRN field
The community school Sponsor IRN field was updated to remove any validation. We don’t get a file with the IRN’s so we have no way to validate them. Enter the IRN’s and then if any are invalid, the data collector will catch them.

35. 17.3.2 Updates Corrected time out issues for: Discemis Majoremis
(Issue not occurring at all districts)

36. Updates
Corrected defect # Error received when removing FS record and when trying to remove any admission history, unable to delete records

37. Outstanding EMIS Updates

38. Outstanding Updates General EMIS Updates
Complete the Assessment Verify processes
Correct time out issues with Discemis
Correct time out issues with Majoremis
Remove validation on Community School Sponsor IRN
EMIS Change #52035 – ESSA changes around LEP and how long they can count – eliminate the LEP Reclass Date

39. Outstanding Updates
The following updates are pending more info from ODE
#60226 – New Program Codes for period G reporting for new Graduation Pathways
#52377 – Seal of Biliteracy Program Codes for period G
#62074 – Military Transfer Students – Updates needed for EOC requirements for kids that transfer in from out of state or home schooling who are military family kids
#61265 – New E1 Program of Concentration Technical Assessment Code

40. What’s Coming Up?

41. Planned 18.0/18.x SIS Items Medication scheduling Address History log
EZQuery changes
SQL 2016 / Windows 2016 support
JAMS upgrade
Ad hoc updates
SIAC items
Notifications

42. 18.0 Medication Scheduling

43. 18.0 Medication Scheduling

45. 18.0 Medication Scheduling

46. 18.0 Medication Scheduling

47. Address History change log
Implementing a process to capture when a student’s address has changed
Will provide a way to view the past address history

48. EZQuery Updates SIS Student Search Adding missing fields for example:
Hispanic/Latino field
CTE Program Area / Program of Concentration
Removing fields no longer needed for example:
Count Week Attendance fields
Acceleration fields on the FN record
Reorganizing some tabs to make it easier to find fields

49. EZQuery Updates SIS Student Search
Updating the contacts tab with more information – not just primary
Adding a method to save the users parameter sets:
Similar concept to the existing ‘R’ reports in the system

50. EZQuery Updates Shared Student screen
Working on adding missing fields to the Shared Student screen as well

51. Reminders

52. New FT Truancy & Attendance Records
Report FT – Truancy & Attendance Records
Transfer option on the ‘S’ Collection Transfer menu
New Ad Hoc report coming soon for listing of the records included in the FT Transfer file

53. End of Course Assessments
Make sure End of Course assessment records are added for students who were not tested
If ‘Score Not Reported’ requires points to be reported:
Enter points in Score field
Also enter points earned in Performance Level
(Grad points looks at PL and not Score for points)

54. Attupemis
Make sure to run ATTUPEMIS in Update mode before each EMIS submission
Ensures most recent attendance is submitted
Ensures most recent FT Truancy records are submitted

55. 2018 Graduation Points

56. Grad Points – Industry Credentials
Updates for Fiscal Years 2017 and 2018
&
Additional FY17 and FY18 Industry Credentials have been update in StudentInformation. Some credentials count in multiple areas so when displaying on grad points, you may see an assessment appear multiple times.
Grad Point Summary page – Industry Credentials will now display the update credentials and associated earned points

57. 2018 Graduation Points Graduation Points 2018 Optional Pathways
SAT Scores
Industry Credentials
EOC Assessments
RELEASE contains Enhancements & Defect in the following areas
released on 2/19/18
1. Our first area is Graduation Points
[STUDENTS GRADUATING IN SCHOOL YEAR WILL HAVE THE FOLLOWING UPDATES AVAILABLE TO THEM]
a. 2 Optional Pathways have been added to the Grad Point Summary
SAT Scores - UPDATES FOR TEST DATES DURING 2016
Industry Credentials are also updated for FY2017 and 2018
2. Transgender Requirements for graduates of 2018
3. StudentInformation Reports
4. The release also included - BlackDuck changes

58. Grad Points – 2018 Optional Pathways
Option #1 – Graduation Option
Student must meet curriculum requirements
Take all 7 EOC Assessments
Retake EOC Assessments with a score of “1” or “2” in any Math or English Language Arts
And 2 of the following 9 options…
ODE a recent budget bill authorized two additional options are available to students who will be graduates of 2018
These options
provide an opportunity for those students who not not otherwise meet one of the three existing pathways - and will allow them to graduate and earn a diploma. 
The first pathway….
Option #1 – Graduation Option
Student must meet curriculum requirements
Take all 7 EOC Assessments
Retake EOC Assessments with a score of “1” or “2” in any Math or English Language Arts
And 2 of the following 9 options…

59. Grad Points – Graduation Requirements Option #1
The option is available on the Grad Points Student Exemptions / Requirements page
2 new sections have been added that identify the 2 new pathways

60. Grad Points – Graduation Requirements Option #1
Users can go into the page
Select what requirements have been met by the student [update]
This is not calculated automatically within StudentInformation
School districts will need to track the following requirements for students graduating on this additional pathway

61. Grad Points – 2018 Optional Pathways
Option #2 – Career-Technical Option
Student must meet curriculum requirements
Take all 7 EOC Assessments
Finish a career-technical program
At least 4 courses in a single career pathway
And one of the following 3 options …
ODE a recent budget bill authorized - two additional options only for students in the class of 2018 who entered 9th grade Fiscal Year 2015.
These options provide an opportunity for those students who do not otherwise meet one of the three existing pathways to graduation to earn a diploma. 
The first pathway….

62. Grad Points – Career-Tech Requirements #2
One of three requirements–
Career-Technical Option
Earn a total score of proficient on career-tech exams
Earn an industry-recognized credential /or equal to 12 points
Complete a workplace experience totaling 250 hours /positive evaluation

63. Grad Points - 2018 Optional Pathways
On the Grad Point Summary page we have added a new tab
LABELED “2018 OPTIONAL PATHWAYS
Make sure you update Grad Point information for the student in context

64. Grad Point – 2018 Optional Pathways
17.3.0

65. Grad Points – 2018 Optional Pathways
The “View” link takes the user to a details page which identifies which options have been completed for the student in context
The student will still need to complete the required curriculum and all 7 EOC Assessments

66. Grad Points - Total Credits
Go to Grad Point Summary page – Credit Requirements
Select …. More
Added Total Credits Earned

67. Grad Points – College Admission Tests
SAT – Include 2016 remediation free scores and forward
17.3.0
The SAT scores can be view in StudentInformation on the following page.
Test Scores taken before 3/1/2016 are listed in ‘red’ box
Test Scores taken on/after 3/1/2016 are listed in ‘blue’ box

68. Grad Points – College Admission Tests
Test Scores Before 3/1/2016 On/after 3/1/2016
Grad Point pages listing all SAT Test Scores
Go to Grad Points Summary page – select College Admission options
SAT TEST SCORES
1. Testing areas prior to 3/1/2016
a. Math
b. Reading
c. Writing
2. Testing areas on/after 3/1/2016
b. Reading and Writing
Status either “Complete” or “Not All Areas Met”

69. Questions?
Have a great summer!