1. vTools.Meetings Registration

2. vTools Meetings L31 Meeting reporting Meeting Scheduling
Different from just the L31 reporting tool that you are used to
3 main aspects
L31 Meeting reporting
Meeting Scheduling
Feeds meeting information into your web site (including Webinabox) and myIEEE
If you use Meeting Scheduling you only need to add attendance numbers for L31
On-line meeting attendee registration

3. On-line Meeting Registration
Includes badge printing and meal tickets
Offers credit card processing (in pilot)
Deposits to Concentration Banking account
Available for Sections only
11/21/2018

4. Many Access Points http://vtools.ieee.org
11/21/2018

5. vTools.ieee.org
11/21/2018

6. Schedule / Create a meeting
11/21/2018

7. Log in with IEEE Web Account
11/21/2018

8. Enter Meetings Details
11/21/2018

9. Select ‘Start Time’ and ‘End Time’ Select ‘Registration Starts’ and ‘Registration Deadline’
Leave ‘Registration Starts’ and ‘Registration Deadline’ to the default to skip registration
11/21/2018

10. Three Payment Options
No Admission Charge
Admission Charge
11/21/2018

11. Enter Other Meeting Details
Address of meeting
URL for map
URL for other registration system
Not necessary if using vTools for registration.
URL for Survey
Header and Footer for web page
Meeting contact name and address
Enter speaker information
11/21/2018

12. Enter Speaker Information
11/21/2018

13. Publish only when ready Notice Cancel meeting flag
Simple Menu Selection (if no fee involved)
11/21/2018

14. Meeting page is created with Registration option
11/21/2018

15. Options below are shown only to the meeting administrator
Select ‘Create from Existing’ to duplicate meeting and change only pertinent information (such as date)
Select ‘Edit’ to change form or registration options
Select ‘View Meetings Statistics’
‘Create/Edit L31 Report’
11/21/2018

16. View Meeting Statistics
11/21/2018

17. Download Data for Merge
Download Mail Merge (CSV)
Comma separated
Download Mail Merge (TSV)
Tab separated
11/21/2018

18. Email Meeting Statistics
11/21/2018

19. Email Sent looks like this
11/21/2018

20. Training:
Information and Training Modules located at
11/21/2018

21. Reference info http://vtools.ieee.org – contains project
status, blog, contact information, FAQ, and
training information
– contact for any
questions related to the project

22. 02/26/10 22