1. An Introduction to Open Access and Research Data Management
Open Access and Data Curation Team, Forum Library

2. Outline • What is Open Access?
• How it affects you – funder and University policies
• Routes to Open Access
• Research Data Management

3. What is Open Access?
• International movement to open up access to research knowledge
• Publically-funded research should be openly and freely available
• No restrictions on access or (re)use

4. How it affects you.
You need to be aware of the various policies that could affect you:
• Funder policies on Open Access
RCUK
Wellcome
HEFCE
• University policy on Open Access

5. Routes to Open Access Two main routes – Gold and Green.
• Gold – usually involves the payment of a fee (av. c£1,500)
• Green – deposit in a repository (such as Open Research Exeter – ORE) for free (check your publisher’s policies for when you can do this)
Check your publisher policy on SHERPA/RoMEO

6. Funder Policies
If you are funded by an external body, check to see what their policy is:
• RCUK Policy on Open Access
All peer-reviewed papers and published conference proceedings must be made available within 6 months of publication (12 for AHRC or ESRC funded research). Time periods doubled if Gold open access is not available.
Wellcome Trust Policy on Open Access
All peer-reviewed papers and published conference proceedings must be made available within 6 months of publication (through Europe PubMed Central). From 1st October 2014 scholarly monographs and book chapters are also included.
HEFCE Policy on Open Access
Journal articles and Conference proceedings with an ISSN
Accepted for publication after 1 April 2016
Favours green unpaid open access via deposit in a repository, for an output to be eligible for the REF it must be in a repository.
Requires deposit of accepted version on acceptance rather than publication.
12 month embargo for REF panels A and B (STEM); 24 months for Panels C and D (HASS)

7. University Policy
“All PGR students should publish the research papers they produce whilst affiliated with the University on Open Access as soon as publisher restrictions will allow. In addition, PGR candidates are required to deposit the final version of their thesis/dissertation into the institutional repository.”
• Deposit in Open Research Exeter (ORE)
• Open Access Research and Research Data Management Policy for PGR students

8. Thesis Deposit
• Guidance is available on the Library website:
• You are allowed an 18 month embargo
• Be aware of third party copyright material that you use in your thesis e.g. images, plans, maps, photos etc. See “PhD Research and Copyright: A Personal Experience”

9. Research Data Management (RDM)
Why manage your data?
• Short term:
Increase efficiency
Save time
Simplify your life
Meet funder and institutional requirements
• Long-term:
Preserve your data
Easier sharing and collaboration
Allow others to build on your research
Raise your visibility and research profile

10. RDM – what do you need to think about?
• Storage
• Back up
• Security
Data Protection Act
Ethics
• Paper and digital documents
Archiving/re-use of data

11. Help and information on RDM
• Research Data Management Survival Guide for New PhD Students
• RDM web pages
• Case Study – PhD Research and Copyright: A Personal Experience
• Overviews of funders’ data policies
Researcher Development Sessions

12. Help and Information • E-Theses • Open Access web pages
• OA Guide for PGRs
Find this presentation in ORE:

13. Any Questions Contact us:
Gareth Cole, Data Curation Officer. Open Access and Data Curation Team