1. General Services Department (GSD) August 22, 2018
Risk Management Division Risk Management Information System Project Project Certification Committee Planning Phase
General Services Department (GSD) August 22, 2018
Ned Fuller, Acting GSD Secretary
Lara White-Davis, RMD Division Director
Karen Baltzley, GSD CIO John Salazar, PMP

2. Risk Management Division Overview
Mission:
Created to protect and conserve the State of New Mexico’s human, physical, and financial resources by providing multi-line shared risk pool offering general and specialty coverage programs, employee health and other benefits and legal defense in certain matters.
Performance Measures:
• Projected financial position of the public property fund. • Projected financial position of the workers’ compensation fund.
• Projected financial position of the public liability fund.

3. RMIS Governance Structure

4. RMIS Appropriation History
C2 Appropriation
Laws of 2014, Chapter 63, Section 7, Subsection 7
Appropriation $1,500, to purchase and implement a risk management information system
Laws of 2018, Chapter 73, Section 7, Subsection 9
Period of time to expend $250, is extended through FY19
Other – RMD Operating Budget (Enterprise Funds): Property - Fund 35603, Liability-Fund and Workers’ Compensation Fund 35903
$230, is requested through FY19

5. RMIS Certification History
Certification Date
Certification Amount
Funding Source
2/28/2018
$129,000.00
Laws 2018, Chapter 73, Section 7, Subsection 9
8/22/2018
$121,000.00
$230,948.00
Other – RMD Operating Budget (Enterprise Funds): Property - Fund 35603, Liability-Fund and Workers’ Compensation Fund 35903
Total
$480,948.00

6. RMIS Proposed Budget Item Description FY18 FY19 FY20 FY21 Total
Project Management
Services – Initiation -Closeout
$11,800.00
$138,200.00
$140,000.00
$10,000.00
$300,000.00
Independent Validation & Verification
Services
Planning -Closeout
$37,480.00
$39,120.00
$11,400.00
$88,000.00
Business Analysis
Business Analysis Services
$74,218.00
Software Licensing
Software Products
$519,282.00
Implementation Services
Software installation, configuration, testing, Data migration, Testing, Training
$299,250.00
Risk Management Consultants
Develop Request for Proposals
$219,250,00
$219,250.00
$469,148.00
$997,652.00
$21,400.00
$1,500,000.00

7. RMIS Project Objectives
Risk Management Division (RMD) is initiating the Risk Management Information System Replacement Project in an effort to modernize the legacy software with a Commercial Off-the- shelf (COTS) solution, developed and designed specifically for the insurance industry, in order to improve efficiencies and to provide better services to the RMD constituents. The project encompasses the following activities:
Documenting existing “As-Is”, and future-state “To-Be” business processes;
Development of RFP requirements and associated documentation for the procurement of a replacement software solution;
Acquisition of software licensing products required for the new software solution;
Installation and configuration of the computing environment required to support the software solution including the Development, Quality A, Disaster Recovery, and Production environments;
Data conversion and migration services required to transfer data from the legacy system to the replacement system;
Development and testing of data interfaces required to exchange data with existing subsidiary systems
User Acceptance Testing of the entire replacement software product; and,
Transition to operations services required to place the software product in Production.

8. RMIS Proposed Schedule

9. RMIS Project Accomplishments
Project Management Services Contract – Executed
Project Charter – Developed
Project Management Plan – Developed
Proposed Project Schedule – Developed
Proposed Project Budget – Developed
IV&V Contract – Developed and being reviewed
BA Contract - Developed and routed for approval
RM Consultants – Identified and currently defining scope

10. RMD Requests PCC Approval
Approval to proceed to the Planning Phase of the Project
Certification funding approval in the amount of $230,948.00
$230, (RMD Enterprise Operating Budget)

11. RMIS Replacement Project
Questions?
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