1. Creating, Copying & Editing Events

2. How to Use this PowerPoint
Explanation for each screen shot located in ‘notes’ section of every slide
Look for blue markers that correspond to notes
Questions, suggestions or edits?

3. General Information - Events
Input of events are the responsibility of individual area unless otherwise discussed with Level Up Program Coordinator
Events including the use of any contraband will not be considered for inclusion
All events submitted for inclusion will enter a ‘pending que’ for approval by the Level Up Program Coordinator 3

4. Event Approval
Approval of events is the responsibility of the Level Up Program Coordinator
Events will be approved no later than seven (7) business days before an event’s scheduled start date
Approval for events submitted within seven (7) business days before an event’s scheduled start date is not guaranteed
A confirmation will be sent regardless of approval/rejection no later than seven (7) business days before an event’s scheduled start date

5. Creating New Events
Have an event that’s new to Level Up? ‘New Events’ are described as any event that has never previously been submitted in our system

6. Login/Register
Visit ucalgary.ca/levelup
Click Login and Register

7. Login/Register Sign in using your eID or IT Username
NOTE: Staff can only go beyond this point once they’ve been given permission by the Level Up Coordinator.

8. My Level Up Land on ‘My Level Up’ page.
NOTE: This page is important for participants, showing announcements, activity, current or new events relating to the Level Up program.

9. Events Menu
Navigate to the top menu, hover over ‘Events’ and a drop down menu will appear.
Events can be created in any of these browsing options.

10. Create Event
Click the green ‘Create Event’ button

11. Event Form
Event Name & Description: Avoid acronyms that might make it difficult for students to recognize on large calendar
Location: Full building names and room numbers make it easy for students to use the interactive map
Cost: Must always be a number figure
Dates:
1. Dependent events recurring over multiple days/weeks and/or date ranges that require a single code for entirety of event (i.e. My First Six Weeks, Bystander Intervention Training)
Input the Start and End date of the event
Select which ‘Day(s) of the week’ the event will reoccur on
2. Independent events recurring multiple days/weeks that require different codes for each installment (i.e. Cinemania, Yoga in the Space)
Create Event
Locate on Calendar and/or list and open
Click ‘Copy’
Repeat process and create new installment of event

12. Finishing Creating Event
Pillars: Select pillars of wellbeing that are evident in your event. The blue question mark button provides a description of each pillar.
Tags: Provide filters for ONEcalendar that allow students to find events that fit unique needs
Registration Link: used to provide additional information for an event
NOTE: Once and event is created, it will not instantly show up on the ONEcalendar. Your event will go into a pending que to be approved by the Level Up Program Coordinator, and a confirmation will be sent out to those who registered an event, regardless of approval/rejection.

13. Duplicating Old Events
Has your event been previously approved for inclusion with Level Up?
Has your event previously been approved for inclusion with Level Up? Unsure whether your event was previously submitted?
Navigate to the top menu, hover over events and a drop down menu will appear. Click ‘Browse by Calendar’.
Click on ‘View Season’ and select which season your event was considered for. Seasons are all semester based.
Find your event, click-on it and select ‘Copy’ towards the bottom of the pop-out window
Update Event information and click ‘Add Event to Pending Que’

14. Events Menu
Navigate to the top menu, hover over ‘Events’ and a drop down menu will appear.

15. Click on ‘View Season’ and select which season your event was registered for
All ‘Seasons’ are semester based

16. Select Season
Search for the event title, locate the event and click on the title

17. Locate Event to Copy
Fly out appears, locate and select ‘Copy’

18. Click Copy Update event information so everything is current
Click ‘Update Event’
NOTE: The ‘XP by Pillar’ and ‘Tags’ fields are both new to Level Up as of F2016. Any events in prior seasons must fill out this information as the event was brand new to Level Up.

19. Editing Events
Did something important change for an event that’s included on the ONEcalendar?

20. Events Menu
Navigate to the top menu, hover over ‘Events’ and a drop down menu will appear.
Events can be edited in any of these browsing options.

21. Browse by List
Ensure the correct season is selected

22. Locate Event It is easiest to locate an event in the ‘List View’
Search for the event title, locate the event and click on the title

23. Click Edit
Click ‘Edit’

24. Update Information Update necessary information
Once events have been approved, do not edit the ‘XP by Pillar’ or ‘Manual XP’ fields
Click ‘Update Event’