1. It’s Time to Light the Lights 2016 ILASFAA Annual Conference
Session Title
GAP Access Q&A – Best Practices
Presented by:
David Perry
Asst. director, Partner and Product Services
Illinois Student Assistance Commission
It’s Time to Light the Lights
2016 ILASFAA Annual Conference
April 6 – 8, 2016, Hilton, Lisle, IL
2016 ILASFAA Annual Conference
April 6 – 8, 2016, Hilton, Lisle, IL

2. Payment Requesting Two Steps – Create Requests and Submit Requests
Two Ways to Create Requests Online
Batch Requests – Input Enrollment Hours
Individual Requests – Student Detail Screen
2016 ILASFAA Annual Conference

3. Input Enrollment Hours
2016 ILASFAA Annual Conference

4. Input Enrollment Hours
2016 ILASFAA Annual Conference

5. Input Enrollment Hours
2016 ILASFAA Annual Conference

6. Student Detail: Payment
2016 ILASFAA Annual Conference

7. Student Detail: Payment
2016 ILASFAA Annual Conference

8. Submit Payment Requests
You may run 2 reports prior to submitting
Payment Requests Not Submitted
Payment Requests Submitted without Results
2016 ILASFAA Annual Conference

9. Submit Payment Requests
2016 ILASFAA Annual Conference

10. Results – Report List
2016 ILASFAA Annual Conference

11. Results – Payment Results/Exceptions Report
2016 ILASFAA Annual Conference

12. Results – Payment Results/Exceptions Report
2016 ILASFAA Annual Conference

13. Results – Student Detail
2016 ILASFAA Annual Conference

14. Voucher
2016 ILASFAA Annual Conference

15. Results – Connect the Dots
2016 ILASFAA Annual Conference

16. Adjustments
Did the student’s situation change? If “yes”, do an adjustment.
An adjustment is simply a subsequent payment request.
Always request what student is eligible for – for the term. ISAC does the math (calculates the difference between 1st and 2nd requests)
Dollars are offset against future payment, so no money is returned until the end of the processing cycle.
2016 ILASFAA Annual Conference

17. Adjustments Student Detail
2016 ILASFAA Annual Conference

18. Adjustments Results
2016 ILASFAA Annual Conference

19. Adjustments - Invoice
2016 ILASFAA Annual Conference

20. Adjustments – Student Detail
2016 ILASFAA Annual Conference

21. Adjustments – Student List
2016 ILASFAA Annual Conference

22. Reconciliation - Data YOU ALREADY DID IT!
You reviewed the data when you received the result
Did student’s situation change? (hours, eligibility)
You made the adjustment that was necessary
You confirmed the correction
Reconcile the dollars at the end of the year by comparing “claims made” and “dollars vouchered”
2016 ILASFAA Annual Conference

23. Reconciliation - Dollars
Confirm Claims
Have you entered all the claims according to your system into GAP Access?
Run MAP Cumulative Payment Results Report
Count Dollar Amounts Vouchered
Compare Claims to Dollars
If you have entered all the claims from your system, ISAC also compares claims to dollars.
2016 ILASFAA Annual Conference

24. Reconciliation - Dollars
Means more dollars vouchered than claims received.
2016 ILASFAA Annual Conference

25. Reconciliation - Dollars
2016 ILASFAA Annual Conference

26. Helpful Hints
Schedule payment requesting and schedule a review of the results
Make adjustments soon after you receive results, also on a schedule if you like
Match the invoice number with the voucher when it arrives, then with the payment when it arrives
Use the filtered student list screen to see the history of transactions for a student
2016 ILASFAA Annual Conference

27. Filter Screen
2016 ILASFAA Annual Conference

28. Rules
ISAC.ORG >FAA’s>E-Library>Administrative Rules> ISAC Rules>Monetary Award Program (MAP)
Section Program Procedures
Section Institutional Procedures
2016 ILASFAA Annual Conference

29. Processes
2016 ILASFAA Annual Conference

30. Questions
2016 ILASFAA Annual Conference

31. Contact *Make sure you are signed up for e-messaging
Questions, problems, issues, etc. should be directed to:
School Services Phone: Fax:
*Make sure you are signed up for e-messaging
2016 ILASFAA Annual Conference

32. Thank you for participating today!
THANKS FROM ISAC!
Thank you for participating today!
2016 ILASFAA Annual Conference