1. Using Data & Identifying Gaps for Continuous Improvement
11/22/2018
Using Data & Identifying Gaps for Continuous Improvement
Kristin Myers, University of Northern Colorado
Paula Gumina, Colorado Department of Education
November 5, 2014

2. 11/22/2018 2

3. 11/22/2018 3

4. Cycle of Data Analyze the Data Define the Problem
11/22/2018
Cycle of Data
Analyze the Data
Define the Problem
Develop the Intervention
Implement the intervention
Evaluate the Intervention 4

5. Goals College and Career Ready
11/22/2018
Goals
College and Career Ready
Demonstrate outcomes, monitor impacts, revise and improve programs, policies and practices
Using data to identify gaps for continuous improvement
Providing grantees with strategies for using data for continuous improvement 5

6. Process & Outcome Measures
11/22/2018
Process & Outcome Measures
Process
Outcome
Concurrent Enrollment
Graduation Rate
Career & Technical Education *
Dropout Rate *
FAFSA Completion
Postsecondary Matriculation
Transitions *
MS/HS Transition *
Professional Development *
Remediation Rates
ICAP *
Attendance/Behavior *
Counselor/Student Ration *
Interventions
* Applies to middle and high school

7. The Connections CE CTE FAFSA ICAP Counselor/Student Ratio
11/22/2018
The Connections CE
CTE
FAFSA
ICAP
Counselor/Student Ratio
Attendance/Behavior
Professional Development
Grad Rate x X
Dropout
Higher Ed Matriculation
Remediation
MS/HS Transition 7

8. Data 8

9. 2014-2015 SCCGP Reporting College Career Ready 11/22/2018 CDE Data
- Graduation/Matriculation Rate
- Grades
- Dropout Rate
- ACT & TCAP
- Credential Attainment
- Postsecondary Enrollment
- Career
- Remedial Needs
- Concurrent Enrollment & CTE Participation
- FAFSA Completion
- 9th Grade matriculation
District & School Data
- Disaggregated Grad/Matriculation /Dropout
- Admissions Applications
- Scholarship $$
- Attendance
- Counselor/Student Ratio
- College Visits
- Postsecondary Goal
- Parent Engagement
- EXPLORE/Plan
- ASCA Standards Adoption
- ICAP Development/Implementation
College Career Ready
‹#›

10. ASCA Implementation Standards
11/22/2018
ASCA Implementation Standards
The use of data in school counseling programs are noted in accountability, and program management.
“Use of data to measure the results of the overall program as well as to promote systemic change within the school system so every student graduates college and career ready.” (ASCA, 2013)
For more ASCA specific information on data: Making DATA Work (3rd edition) 10

11. Working with Data Sources
11/22/2018
Working with Data Sources 11

12. Dropout Analysis Display
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Dropout Analysis Display
What does the DODAD tell us?
What stands out about your school?

13. Working in Your Team What are your Interventions?
11/22/2018
Working in Your Team
What are your Interventions?
List your interventions on the Mapping Matrix
What Data Report will give you the metrics you need to mark progress on your SMART Goals?
Reference the PWR Data Sources handout
Reference that report and ask yourself those hard questions?
What are the Gaps?
List the gaps on the Mapping Matrix
List an activity you are doing to address that gap through one of your interventions.

14. Idea Sharing 14

15. You are Already a Step Ahead!
Analyzed data to identify gaps/focus areas
Developed smart goals based on the data
Developed interventions based on goals 15

16. Cycle of Data Analyze the Data Define the Problem
11/22/2018
Cycle of Data
Analyze the Data
Define the Problem
Develop the Intervention
Implement the intervention
Evaluate the Intervention 16

17. 11/22/2018
School Scenario
Year one is complete, fall semester is half over, now what?
Enter SCCGP Fall Training
Review and revisit data: Monitoring Impacts
Welcome to Hypothetical High School
55% of our students completed FAFSAs last year (an improvement from 48% the previous year)
Identify needs based on the data
Developed SMART goals based on the data
Develop interventions that fit with the data 17

18. 11/22/2018
Digging Deeper in Data
What are the demographics of students and families who completed FAFSA in the last year?
What are the demographics of the students and families NOT completing FAFSA?
Identify additional gaps
Does our intervention address the gaps?
Is it possible to strengthen our interventions? 18

19. Going Beyond Interventions
Demonstrate outcomes from interventions
You have an increase in FAFSA completion.
Monitoring Impacts of interventions
Do you think the increase is because of your intervention?
Revising and improving programming
Who are we still not reaching?
Continuous improvement
How can we strengthen our intervention?
Evaluate the effectiveness of the interventions
Are you reaching additional populations by adding a Financial Aid night? 19

20. Revisiting Goals and Interventions
11/22/2018
Revisiting Goals and Interventions
Hypothetical High had 55% of students with completed FAFSA
What about the other 65%?
Was the increase last year directly after the financial aid night?
Who attended the financial aid night?
Who did not attend?
What additional stakeholders could be involved?
Is adding an additional Financial Aid night enough? 20

21. Choosing Data-Driven Interventions
Effective interventions target the right population
Make sure the intervention the right intervention for the intended population
Deliver your intervention effectively
Enhance interventions by revisiting data and addressing gaps 21

22. Celebrating Success 22