1. Data Pipeline Town Hall August 11th, 2016
The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline.
We will begin the webinar shortly
Dial in number is
Data Pipeline support is

2. Webinar Etiquette
Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them.
If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music!
We will hold the Q&A session at the end of the presentation:
Type it in the Chat Box for a response OR
Raise Your Hand:
A presenter will call your name
After your name is called, un-mute your phone and speak your question/comment
Please be respectful of others time; we may need to have a separate conversation later to best help you 2

3. Important Reminder Lists are generated from IdM groups
LEAs are responsible for maintaining the groups
Please be sure to update accounts for changes including no longer at your LEA, change of , names, adding phone numbers.
Thank you 3

4. Importance of Data Privacy
11/22/2018
Importance of Data Privacy
Federal and state laws govern data privacy, confidentiality and security and require CDE to collect data that may include personally identifiable information (PII).
Name, address, personal identifier
Other indirect identifiers (e.g., date or place of birth)
Information that, alone or in combination, is linked or linkable to a specific student that would allow a reasonable person in the school community, who does not have personal knowledge of the relevant circumstances, to identify the student with reasonable certainty. (§ 99.3) 4

5. How to Share Data Check local policies for restrictions
Use secure-file transfer protocols
Call CDE with questions about how to transmit PII securely
Do not send PII over or fax
Do not use PII in trainings
Do not share PII with unauthorized individuals
Do not share passwords
For more information 5

6. Today’s Agenda Open Collections in Data Pipeline
Town Hall Summer Calendar Reminder
Identity Management
Special Education Discipline
Special Education End of Year
Student Interchange
Student October
Student End of Year
Teacher Student Data Link
Continuous Enrollment Fields

7. Introductions 7

8. Open Collections in Data Pipeline8

9. Open Data Pipeline Collections
Year Round
Directory
RITS
EDIS
Periodic 9

10. Open Data Pipeline Collections
11/22/2018
Open Data Pipeline Collections
Snapshots
Student End of Year
Teacher Student Data Link
Special Education Discipline (August 16th – error free snapshot)
Special Education End of Year
Coming Soon
Student October
December Finance
ACCESS Pre-ID
Human Resources Staff Interchange 10

11. Town Hall Summer Calendar11

12. Summer Calendar
Town Hall - will hold the meeting every other week in the summer. After August 25th we will resume weekly Town Halls.
We will meet on -
August 25
Next Town Hall on August 25th! 12

13. Identity Management 13

14. Identity Management Upgrade
New Delegated Administration application (Oracle 11g) cut over occurred on Tuesday August 2nd.
148 LEA’s have made the switch as of yesterday!
Over 5000 users created in the new version
CDE is extending the Q&A webinar’s through August
Scheduled for every Tuesday from 9-10 am via Adobe Connect
Meeting Information:
The URL: Conference Bridge
Please refer domain name and organization wide changes to CDE.
Next Tuesday’s Q&A session(August 16th) is dedicated to a complete walkthrough of the product. 14

15. Identity Management Upgrade
Questions or concerns about the rollout? 15

16. Special Education Discipline16

17. 17

18. Special Education Discipline Data Collection
What’s on the horizon?
If you haven’t created a snapshot recently (prior to August) we ask that you please create one to ensure data is accurate and reliable.
Be sure to get exceptions sent in so CDE can process them in time for report review.
Set up time now to meet with the director during report review week and by August 23rd to ensure reports are received by August 24th to the Data Management system
The training powerpoint on-line provides important information related to reports. 18
Special Education Discipline – Kristi Gleason

19. Special Education End of Year19

20. Next Due Dates Wednesday Sept. 7, 2016
Wednesday Sept. 7, 2016
Date by which all Exception requests must be received by CDE to allow sufficient time for processing.
All exception requests ed to CDE
Monday Sept. 12, 2016
Date by which all Interchange and Snapshot errors must be resolved. Generate your complete Special Education EOY Snapshot by passing all Interchange and Snapshot validations in preparation for duplicate checks.
All data records needed for the Special Education EOY Snapshot should be submitted and passed Interchange (level 1) and Snapshot (level 2) edit validations.
All data records needed are included in file
IEP Interchange errors resolved
Special Education EOY Snapshot errors resolved
Special Education EOY - Lindsey Heitman - 20

21. Error Viewing
Errors SY107, SY108, SY109 – to view error details be sure to choose second Excel option (Excel 2007 Format) when exporting to Excel.
*The errors will be broken out and displayed at the bottom of the report.
Special Education EOY - Lindsey Heitman -

22. Reports Guidance Posted at this link under
11/22/2018
Reports Guidance
Data Pipeline Documentation Website Home – Snapshots – Special Education End-of-Year
**NEW - Special Education EOY Reports Checklist posted
Posted at this link under 22

23. Mark Your Calendar Special Education EOY Reports Webinar:
Tuesday, August 30, 2016 from 2:00 – 3:30 23

24. Student Interchange 24

25. 11/22/2018
Student Interchange
Student Interchange Files are now available
Please make sure that if you are uploading for to select the correct year
Pipeline defaults to
Please make sure to use the new formats if uploading for 16-17
A full Student October calendar can be found at:
Student Interchange file layouts are here:
25 Student Interchange/October— Morgan Holmgren —

26. 2016-2017 Student Interchange Changes for this year: REMOVED:
11/22/2018
Student Interchange
Changes for this year:
REMOVED:
Student address, phone, and fields – DEM file
Refugee field – DEM file
Colorado Continuously Enrolled – SSA file
Date Most Recently Enrolled in US – SSA file
New field: Date First Enrolled in US
New fields: Gifted and Talented flags
New code: Post Secondary Program
New code: Public School Finance Status
26 Student Interchange/October— Morgan Holmgren —

27. 2016-2017 Student Interchange New Gifted and Talented Flags
11/22/2018
Student Interchange
New Gifted and Talented Flags
14 types of gifted students
General Intellect, Creativity, Leadership, Reading, Writing, Math, Science, Social Studies, World Language, Visual Arts, Drama and Theater, Musical, Dance, and Psychomotor
Each is a 1/0 flag to indicate if a student has tested as gifted in the given category
Old Gifted Field still optional for , will be eliminated in
You may fill out one or the other gifted field or both, make sure to report at least one.
Zero-fill if not reporting
27 Student Interchange/October— Morgan Holmgren —

28. 2016-2017 Student Interchange Date First Enrolled in US
11/22/2018
Student Interchange
Date First Enrolled in US
The data a student first enrolled in any public or non-public US school (not including Puerto Rico). The value should be reported in MMDDYYYY format or zero-filled when applicable.
Zero-filled values will be calculated using CDE data
Students with an entry type of 14 in their first record in Colorado cannot have their value calculated. (SP448)
When not zero filled the data must be earlier than CDE calculated date. (SP450)
PK students do not require a value
28 Student Interchange/October— Morgan Holmgren —

29. 2016-2017 Student Interchange Date First Enrolled in US
11/22/2018
Student Interchange
Date First Enrolled in US
To get calculated values there are two options
Upload file with Date First Enrolled zero-filled
Then you can download a SSA file extract that will include the calculated values
Upload file with Date First Enrolled entered/zero-filled
View COGNOS report under Student Profile named:
Date First Enrolled in US Report
Includes a date a student first enrolled in Colorado regardless of entry type
29 Student Interchange/October— Morgan Holmgren —

30. 2016-2017 Student Interchange New Codes
11/22/2018
Student Interchange
New Codes
DEM – Post Secondary Program Code = 9
ASCENT Carry Forward
Prior year’s unused ASCENT slots
SSA – Public School Finance Status = 64
Full-Time Preschool CPP and Special Education
Combination of one CPP slot (83) and one PK SPED slot (84) to fund a student full-time
Students must qualify for both CPP and PK SPED
30 Student Interchange/October— Morgan Holmgren —

31. 2016-2017 Student Interchange Questions?
11/22/2018
Student Interchange
Questions?
If you have any questions specific to your district please or call at:
31 Student Interchange/October Morgan Holmgren

32. Student October 32

33. 2016-2017 Student October Student October Count Day
11/22/2018
Student October
Student October Count Day
Wednesday October 5, 2016
Count Date
Count Window
Five Day School Week
Wednesday, October 5
Wed., Sept Wed., Oct. 12
Four Day School Week (Mon.-Thurs.)
Tues., Sept Thurs., Oct. 13
Four Day School Week (Tues.-Fri.)
For Preschool Program Using the Nov. 1 Pupil Enrollment Count Date
Tuesday, November 1
Tues., Oct Tues., Nov. 8
33 Student Interchange/October— Morgan Holmgren —

34. 2016-2017 Student October Deadlines
11/22/2018
Student October
Deadlines
September 15 – Apply for alternate count day with FAST and Free and Reduced Lunch Variance Waiver
FRL Variance Waiver apply by submitting written request to Jennifer Okes
November 10 – Legislated date by which districts must submit their data.
34 Student Interchange/October— Morgan Holmgren —

35. 2016-2017 Student October Data Pipeline Trainings Webinar info
11/22/2018
Student October
Data Pipeline Trainings
Thursday August 18 – 9am-10am
Wednesday August 24 – 9am-10am
Thursday September 1 – 2pm-3pm
Wednesday September 7 – 1pm-2pm
Webinar info
Phone:
Office Hours will be hosted throughout the collection beginning Wednesday September 24
35 Student Interchange/October— Morgan Holmgren —

36. FAST Trainings/Webinars
Series of webinars this Summer and Fall:
Student October Count Resources Guide Webinars:
Tuesday June 14, 2016
Tuesday August 2, 2016
Tuesday August 23, 2016
At-Risk Resource Guide Webinars
Tuesday June 21, 2016
Tuesday August 9, 2016
Tuesday August 30, 2016
Duplicate Count Process Webinar:
Tuesday November 1, 2016
All Times are:
1:30 – 2:30 pm 36
36 Student Interchange/October— Morgan Holmgren —

37. Student October Questions
11/22/2018
Student October Questions
Questions?
If you have any questions specific to your district please or call at:
Audit Related Questions
Rebecca McRee
37 Student Interchange/October Morgan Holmgren

38. Student End of Year 38

39. 11/22/2018
End of Year Schedule
Final submission deadline is Thursday, Sept 15th
Please make sure you’ve resolved interchange levels prior to creating a snapshot
Ask questions and request exceptions in advance of the deadline
Errors on the interchange level? Please see for more information
Errors on the snapshot level? Please see for more information
Student End of Year — Duncan Anderson —
39 Student End of Year — Duncan Anderson —

40. Exception Requests
Load your exception files into your Student Syncplicity folder in my.syncplicity.com
Send an when the file has been uploaded.
An will be sent back once the exceptions have been loaded.
Please let me know if you need access to your districts Syncplicity folder or more instructions on how to use it.
40 Student End of Year — Duncan Anderson —

41. Cross LEA warnings
Cross LEA warnings have been introduced to the regular process SE700’s and SE800’s
We’ve moved forward warning that traditionally trigger during the cross LEA phase so that districts can work on them during the regular process
These are preliminary warnings based on data submitted by other districts.
Warnings in this range can allow you to get a jump start on Phase II and III of the collection.
Trainings in the beginning of September will provide more information about Phase II and III of the collection.
41 Student End of Year — Duncan Anderson —

42. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 42

43. Teacher Student Data Link (TSDL)43

44. TSDL Status Deadline: August 26 Numbers to Date:
~85% of Districts have uploaded data files
~69% of Districts of snapshots created
~47% of Districts are complete! 44

45. TSDL Roles Interchange Roles: Snapshot Roles: TSL~LEA User
TSL~LEA Viewer
Snapshot Roles:
TLS~LEA Approver
TLS~LEA User
TLS~LEA Viewer 45

46. TSDL Process Course Enrollment file error free
Course Instructor file error free
Create TSDL Snapshot
No edits at this level
All error free course enrollment records included
Course Instructor records included if Local Course Code and Section Code combination is the same in Course Enrollment files
Review Reports
Submit to CDE (finalizes data)
Under TSDL tab in pipeline – Status Dashboard
No signature page is required 46

47. Resources
TSDL Interchange Documentation found at:
File Layouts, Templates, Training, Checklist of Steps, Authority
TSDL Snapshot Documentation found at:
File layout, deadlines, Guide to TSDL Snapshot Reports
Contacts:
Joslyn Robich –
Annette Severson – 47

48. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 48

49. Continuous Enrollment Data Update
March 9, 2016

50. Summary of the Issue
CDE identified possible errors in the coding of students for the Continuous in District and Continuous in School fields for all 2016 state assessments.
Because of potential impacts on district and school performance frameworks, CDE calculated revised values using October Count data and the enrollment records available in Data Pipeline.
CDE provided districts with files that allowed them to review cases identified as possible errors along with the revised values calculated by CDE.
Districts were asked to review the files and notify CDE by August 5th whether they would permit CDE to revise the continuous enrollment data for purposes of accountability reporting. 50

51. Current Status
As of Wednesday August 10th, 167 of 185 districts have completed the file review.
124 districts have accepted all revised values
24 district have accepted revised values for the majority of cases
1 district has requested to use the originally reported data
18 districts had no errors
CDE will continue to reach out to the remaining 18 districts until August 12th 51

52. Next Steps
In accordance with the direction provided by districts in the file review process, updates will be made to the continuous enrollment fields in the assessment files in the CDE data warehouse.
Updated files will be used to generate calculations for the school and district performance frameworks, which are scheduled for release in September.
In the near-term, CDE will explore options for providing district with new assessment data files that reflect the updates to the continuous enrollment fields.
In the long-term, CDE will work to improve the data collection process around the continuous enrollment fields and other fields owned by the Accountability Unit in order to prevent errors like this from occurring. 52

53. Questions and Comments
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 53

54. Thursday, August 25th, 2016 9 a.m.-10 a.m.
Thanks for joining us today!
Next Town Hall:
Thursday, August 25th, a.m.-10 a.m. 54