1. Telehealth Recommended Room Setup
Host Room:
No sunlight
32” – 38” monitor
HD Camera
Lighting so the image looks natural – use warmer lights, defused
Sound proofing
Recessed workstation for note taking or laptop
Sound system – good speakers
Ability to move remote camera to follow patient.
Room should have neutral colors.
Keyboard and mouse should be located so they’re not picked up by microphone.
Watch out for fan noises.
Ability to zoom in to examine the PT’s pupils to help determine if the patient is under the influence.
Light outside of room or other indicator that treatment is being performed.
Camera with auto-face detection for movements.
Patient Room:
No sunlight
32” – 38” monitor
HD Camera
Lighting so the image looks natural – use warmer lights, defused
Sound proofing
Table so they have a place to rest hands and belongings, but also have a space so the entire patient’s body can be observed for involuntary movements.
Comfortable chair(s)
Sound system – good speakers
Room – neutral colors.
Fan noises should be kept to a minimum.
Camera with auto-face detection for movements.

2. Site Survey – Example Checklist
Room size
Transmission Performance – 384+ KBS is best.
Peripheral Devices
Document and Sharing
Security
Data
Equipment
Who supports remote end.
Equipment support contracts
Power – EM and UPS
Does equipment support encryption – if so, which standards
How will scheduling rooms be handled.
Testing
Shared room? Setup and privacy issues.
Backup when there are issues (desktop/laptop setup for interim solution.)
Training of staff to interact appropriately
IP to connect with
Protocol for initialing call: OUCOM or Remote site
Support contacts
Equipment Type.
Backup Equipment

3. Parking Lot for Issues and ideas
Additional Issues to be resolved:
How much zoom should the camera have – there is a suggestion that it should be sufficient to check the patient’s eyes to assess if they are under the influence.
Type of peripherals needed – document sharing,
Single or dual monitors
If dual, what is on each screen.
How many people on each end.
Procedure for scheduling
Is there a need for recording
Is there a need to play back of video for training purposes, for example.

4. Resources Notes: Google Search: polycom psychiatric telemedicine
PolyCom Room Systems
Face detection and camera motion
Sound Proofing
General Space Design
Lighting Solution
Signage – Room in use
JC Reference on Telemedicine
PDF]  Final Revisions to Telemedicine Standards - Joint Commission ...

5. 6 5 3 1 8 2 7 4 Sample Room Layout Room Features Bathroom Area
Make sure camera and monitor are adjustable to ensure the person will be looking directly at the monitor/camera instead of up or down.
Sound Proofing
Comfortable chair that is adjustable and quite
Light or signage on door to indicate conference in session.
Table with recessed computer mounting
Neutral and lighter colors to brighten the room, but not to add a color cast.
Door bell for access.
Need to ensure that no PHI or other extraneous items are visible to the viewer.
Silent Ventilation – cool room.
Add light blocking shades or window 6 5 3 1 8
Bathroom
Area 2 7 4

6. Room #1: _______________
Room Features
Dimensions
Sound
Lighting (window locations)
Furniture Placement
Power
Ventilation
Bathroom
Area
Bathroom
Area

7. Room #2: _______________
Room Features
Dimensions
Sound
Lighting (window locations)
Furniture Placement
Power
Ventilation
Bathroom
Area
Bathroom
Area

8. Room #3: _______________
Room Features
Dimensions
Sound
Lighting (window locations)
Furniture Placement
Power
Ventilation
Bathroom
Area
Bathroom
Area

9. Room #4: Conference Room
Room Features
Dimensions
Sound
Lighting (window locations)
Furniture Placement
Power
Ventilation