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Kris Kiesling Society of American Archivists 13 August 2009
All Together Now Kris Kiesling Society of American Archivists 13 August 2009
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Becoming a “Department”
1994—discussions for a special collections library building initiated —Elmer L. Andersen Library occupied 2004—director position established to honor Gov. Andersen’s 95th birthday
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Department of Archives and Special Collections
Charles Babbage Institute (1980) Children’s Literature Research Collections (1940s) Givens Collection of African American Literature (1986) James Ford Bell Library (1953) Kautz Family YMCA Archives (1985) Manuscripts Division ( ) Northwest Architectural Archives Performing Arts Archives Upper Midwest Literary Archives Social Welfare History Archives (1964) Nathan and Teresa Berman Upper Midwest Jewish Archives Special Collections and Rare Books (1959) Tretter Collection in GLBT Studies (2000) University Archives (1940s)
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Management Challenges
Immigration History Research Center reports through College of Liberal Arts Babbage Institute “co-owned” by Institute of Technology Don’t own YMCA or Jewish Historical Society materials Bell Library not in Andersen building Outliers—rare medical and horticultural libraries not part of ASC
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ASC Staffing 11 FTE Professional/Academic (2 are faculty) + 1 FTE project archivist and .5 FTE resident 3.75 FTE Civil Service 4.65 FTE Bargaining Unit 18-22 student assistants
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New Building … Opportunities Not Realized
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Reading Rooms Three reading rooms No staff presence
Occasionally also used as work space THEFT! New policies and procedures
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Reading Rooms Consolidation—July 2007 Extended hours—October 2007
Staffing in 2-hour shifts New procedures established Extended hours—October 2007 Thursday evenings initially Saturday mornings Fall 2008
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Collection Management
Cavern space divided by collecting unit Each unit tracks collection locations and pages only its own materials
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Collection Management
Cross-training staff to page from all collections Sharing space in the cavern Unified location database—2009
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Researcher Registration
New paper registration form agreed to by each unit No sharing of information between units
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Changes and Opportunities
Processing project (MPLP) Consolidation of functions processing? reference service? Reorganization?
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Getting from here to where you want to be
Changes of necessity Challenges are opportunities Listen and be willing to compromise Find projects that encourage collaboration and have a good chance of success, then build on that success Share the vision
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Institutional Context
Campus alignment Every library role/function being re-evaluated Every vacancy scrutinized Process improvement Collections of distinction within University Libraries context
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