1. Audiovisual Captioning Policy: AGC Policy 3.8
October 11, 2016

2. Team Members Kimberly DeVries, EO Compliance
Sarah Rose, Disability Support Services
Simon Kittok, Media/Captioning
Chris Wood, Nursing
Lyttron Burris, English
Steven Putt, Library

3. Policy Edits, P.1
Clarify true ADA requirements/bonus benefits of policy (for example, to benefit English language learners is benefit, but not ADA- protected group).
Add language around “Captioning Hub” that Simon K. created to guide those going through captioning request process, and point faculty to the hub and to the form
Clarified contacts:
Changed “Director of Accessibility” to “Director of EO Compliance”
Added Simon Kittok’s role, “Media Captioning Technician”

4. Policy Edits, P.2 Procedures: Section X.1- Clarifying/adding language:
“Once a faculty member submits a request, they will receive confirmation of the request within two business days. Faculty members with students currently needing a captioning accommodation will be given priority.”

5. Policy Edits, P.3 Procedures: Section X- Captioning Required:
Purchasing New Audiovisual Media:
“Audiovisual media purchased by a department or school after policy implementation must be the captioned version or a version equipped with subtitles. If that is not possible, the faculty member must obtain the publisher’s permission to caption before purchase.”

6. Policy Edits, P.4 Procedures: Section X- Captioning Required:
Continually-utilized media: Clarify you should check auto-captions
Public material- require captioning where it is impossible for GRCC to know if audience may include deaf/hard of hearing individual.
If event is open to the public, require notice of captioning/accommodation availability in marketing materials

7. Policy Edits, P.4 Captioning Advised
Currently-owned material: Transition out! If accommodation is requested, must caption it.
Captioning not required
Impromptu classroom materials, IF no one in classroom has accommodation of captioning

8. Send questions/comments to kimberlydevries1@grcc.edu 616-234-2120
Table Discussion
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