1. How to Review a GPS for Graduate Checking
Training Presentation

2. How to Review a GPS for Graduate Checking
Student’s Name, ID & Report Date.
Verify Student’s Program and Catalog Year Information.
Verify Student’s Academic Standing, Admit term and Standing.

3. How to Review a GPS for Graduate Checking
Verify that the student’s GPA is above 3.0 and ensure that all Requirements are Satisfied.
Check all Graduate Policies to ensure there are no violating courses like in this example – These courses appear only when the student violates a rule.
Here our student violated the 7 year policy which states that no course older than 7 years may be used to satisfy a requirement!  

4. How to Review a GPS for Graduate Checking
Here is an example of the Optics Program.
Please note that even though our Grad programs are similar, your student’s program may not be set up in
exactly the same manner.
Class Term Subject Catalog # Course Title Grade Earned Units Course Type
EN = Enrolled/ Taken
IP = In Progress
TR = External Transfer

5. How to Review a GPS for Graduate Checking
Core Courses and their attributes are listed in this section.
Verify that all Units required are used in each section.
Elective Courses

6. How to Review a GPS for Graduate Checking
Restricted Electives, those that require prior approval are listed here.
Courses the student used to satisfy the Requirement will be listed in this section.
Here’s an example of how Transfer Courses appear on your audit.
Unrestricted Electives – This student needs 3 units of Unrestricted Electives to satisfy this requirement.
Whenever a requirement is Not Satisfied, a list of potential courses that can be used to satisfy the requirement will be displayed as it does here unless otherwise noted.

7. How to Review a GPS for Graduate Checking
Dissertation Requirement and courses used to satisfied the Requirement.
Graduate Policy Requirement for the students Program.

8. How to Review a GPS for Graduate Checking
Verify Graduate Milestones - These may be different for Masters Students.
Verify the date the student completed his candidacy exam.
These Milestones should be Satisfied.

9. How to Review a GPS for Graduate Checking
University Requirements Doctoral Students.
Program Specific Requirements/ Non course program requirements (Checklist). Verify that these are complete.
Advisor Comments.

10. How to Review a GPS for Graduate Checking
The Course History lists every course the student has taken throughout his Graduate Career.
It includes courses taken in which a grade was earned , courses the student is currently registered in and Transfer Courses that were accepted from other institutions.