1. STATE OF THE DEPARTMENT OF CORRECTIONAL SERVICES
Presentation to Portfolio Committee
Presenter: Mr Linda Mti
Commissioner: Correctional Services
October 2002

2. Aim of Presentation
To inform the Committee on state of DCS in order to lay basis for Committee to contextualise subsequent briefings.
Update on the current development in DCS
Review Strategic Plan Programmes
Conceptualise and effect shifts in the DCS Strategic Direction
Update on relations between Public Service Transformation and Gearing DCS for Rehabilitation
Provide update on Policy Development
Provide Budget Expenditure to date i.t.o Strategic Plan Programmes
Current Challenges for DCS
The Aim of the Presentation is to inform the Portfolio Committee on state of DCS in order to lay basis for Committee to contextualise subsequent briefings
Strategic re-direction of DCS
Gearing DCS for Rehabilitation and Restructuring
Rehabilitation as philosophy of correction
Internal Challenges facing DCS
Translating rehabilitation into prison management & Community Corrections systems & instruments
Overcrowding
Corruption
Retraining and attitude shift among members
Budget Expenditure and Realignment
DCS involvement in Integrated Governance
Integrated Justice System
Social Crime Prevention

3. DCS Strategic Plan Mvelephanda Strategic Plan October 2001 Programmes:
Administration
Incarceration
Rehabilitation
Community Corrections
Facilities Management and Capital Works
Recognition that business processes, systems & structures not aligned for rehabilitation
The Strategic Planning session in October 2001 resulted in the Mvelaphanda document which outlines the five Programmes of the Department namely:
Administration
Incarceration
Rehabilitation
Community Corrections
Facilities Management and Capital Works
As work began on the implementation of the Mvelaphanda, it became increasingly clear that the business processes, systems and structures were not aligned to the core mandate of the Department.

4. Strategic Changes Mvelaphanda New Framework Administration
Incarceration
Rehabilitation
Community Corrections
Facilities Management and Capital Works
New Framework
Security
Maintenance
Correction
Development
Facilities
After Care
Administration

5. Strategic Shift FROM: PUNITIVE “UNIVERSITIES OF CRIME” SAFE CUSTODY
HUMANE TREATMENT OF OFFENDERS
HUMAN RIGHTS CULTURE
TO: EFFECTIVE
REHABILITATION
CENTRES
The pre1994 prisons department was essentially a paramilitary, punitive institution, with an approach that punishment and medical/psychological curative treatment were the appropriate response to criminal behaviour.
The immediate post 1994 transformation of the Department of Correctional Services focused its attention entirely on safe custody and the humane treatment of offenders. This was a result of the human rights culture brought about by the new democratic dispensation and our re-integration into the international community as a country.
The adoption by Government of the National Crime Prevention Strategy and the integrated justice system resulted in the correctional system shifting its focus from safe custody to the reduction of re-offending through the enhancement of rehabilitation through development of the offender and the correction of the offending behaviour.

6. SERVICE DELIVERY RANGE
REHABILITATION PLAN P
Development P
Correction CC CC CC
Facilities
Person under
Correction P P
Maintenance
Care
The DCS National Management Board has recently developed an approach to the key service delivery areas in the Department. Three slides have been developed to outline the approach that has been taken. These are currently being rolled out to every Management Area by the Provincial Commissioners and the Project Team from Head Office.These will inform the current realignment of business processes, systems and structures in the Department.
This is the first of these service delivery slides. Some of the issues that relate to delivery on these areas will be unpacked in the next slides, before we move onto the second and third slides. CC
After Care
Security P CC
SERVICE DELIVERY RANGE

7. Departmental Responsibilities
Management
Responsibility
Information Flow
Training & Development
Maintenance
Facilities
CORRECTIONAL
OFFICIAL
This is the second of the three roll out slides preparing the Department for mainstreaming rehabilitation into all areas of our work. This puts the correctional official at the centre and considers what the services are that that our members require.
Recruitment &
Induction
After Care

8. External Relationships
International
Relations
Parliamentary /
Legislative
Structures
Community
CBO,
NGO,
FBO
Family
DCS
Other State
Departments
Educational
Institutions
This is the third of the rollout slides preparing the Department for mainstreaming rehabilitation into all areas of our work. This slide focuses on the fact that rehabilitation and prevention of recidivism cannot be achieved if DCS works in isolation.
Private
Sector
Criminal Justice
Cluster
Social Sector
Cluster

9. Realigning DCS - Background
GEARING PROJECT
Formally launched by Minister and Commissioner
Launched in all 9 provinces
Strategically driven by the Steering Committee
TRANSFORMATION
Public Service JOB summit Jan 2000
PSCBC decisions from 2000 to March 2002
The Resolution 7 of 2002: Agreement
The Minister thus endorsed the Commissioner’s proposal that there should be a project aimed at re-aligning the business processes, system and structures with the core mandate of the Department. This process was parallel to the process in DPSA that resulted in a process of restructuring of Government Departments within the National Framework

10. Progress in DCS GEARING DCS
Consultants Communication across the department and unions
Elaborate discussions in NMB and EXEC
Appointment and orientation of
Work shopping staff
TRANSFORMATION
Establishment of the DTT
Several meetings held by the DTT (management and unions)
Discussions on Alignment by the Project Management Team
Approval of institutional framework for implementation
GEARING DCS
Communication across the department andunions
Elaborate discussions in NMB and EXEC
Appointment and orientation of Consultants
Workshopping staff
TRANSFORMATION
Establishment of of the DTT
Two meeting held by the DTT
Discussions on Alignment by the Project Management Team
Exco

11. The scope
GEARING DCS
Conceptualise and develop policies on Rehabilitation
Orientate dept on challenges of Rehabilitation
Review readiness and adapt DCS to implementation of Rehabilitation
TRANSFORMATION
Compilation of Dept Plans
Matching and Placement of staff
Redeployment of Personnel (within and between depts)
Filling Vacancies
Arrange alternative employment and early retirement
GEARING DCS
Conceptualise and develop policies on Rehabilitation
Orientate dept on challenges of Rehabilitation
Review readiness and adapt DCS to implementation of Rehabilitation
TRANSFORMATION
Compilation of Dept Plans
Matching and Placement of staff
Redeployment of Personnel (within and between depts)
Filling Vacancies
Arrange alternative employment and early retirement

12. Alignment proposals ACTIVITY PROJECT D’LINE Roll-out Programme Gearing
30/10/02
Departmental Plans
both
15/10/02
Matching & Placements
15/11/02
Redeployment
Filling of Vacancies
Redeployment btwn depts
Transformation
31/01/03
Alternative employment
Conceptualising rehabilitation
This slide indicates the activities and the time frames of the alignment process.
Policy Formulation
Gearing
31/06/03
Stakeholder Involvement

13. Green Paper Process Policy options on inter alia following aspects:
Rehabilitation policy
Unit Management policy
HIV policy
Victim compensation policy
Policy on aged prisoners
Gender policy
Youth policy
Policy on community based rehabilitation centres
Policy on skills based remuneration system for prison labour
Policy on credit system for prisoners and probationers participating in rehabilitation programmes
Policy on partnership with community-based organisations
Policy on public-private partnerships and financing models for Correctional Services infrastructure development
Green Paper Process
Task Team on hold as from December 2001
Various Task Teams working on components of policy necessary for Green Paper
Envisaged process:

14. Proposal on Green Paper Process
Policy components developed by relevant DCS Unit
Policy components consulted within Department & tested against practice
Policy components presented to stakeholders - Portfolio & Select Committees; National Council for Correctional Services; Research Consultative Forum
NMB Task Team to draft Green Paper from outcome of policy processes
Roll out of Draft Green Paper in DCS – NMB Task Team to conduct workshops in provinces
Presentation to Minister
Presentation to Portfolio Committee
Public Hearings held by Portfolio Committee
Finalisation of Green Paper into White Paper
Presentation of White Paper to Cabinet Committee & to Cabinet
Policy components developed by relevant DCS Unit
Policy components consulted within Department & tested against practice
Policy components presented to stakeholders - Portfolio & Select Committees; National Council for Correctional Services; Research Consultative Forum
NMB Task Team to draft Green Paper from outcome of policy processes
Roll out of Draft Green Paper in DCS – NMB Task Team to conduct workshops in provinces of PCOs, PHs, Area Managers, Heads of Prisons, Heads of Community Corrections
Presentation of Draft Green Paper to Minister
Presentation of Draft Green paper to Portfolio Committee
Public Hearings held by Portfolio Committee
Finalisation of Green Paper into White Paper
Presentation of White Paper to Cabinet Committee and to Cabinet

15. CURRENT STATE OF EXPENDITURE:
AS ON 30 SEPTEMBER 2002

16. CURRENT STATE OF EXPENDITURE:
PER STANDARD ITEM

17. CURRENT STATE OF EXPENDITURE:
PER PROVINCE

18. CURRENT STATE OF EXPENDITURE:
PER PROGRAMME

19. Internal Challenges Align our Strategic Plan to Service Delivery Areas
Review Structure in terms of Strategy
Severe overcrowding
Corruption & criminal activity by members
Human Capital Investment (colleges and training of staff
Involvement of External Service Providers in human development of staff
We will now move onto report on steps being taken to address the Internal challenges. To remind us of the internal challenges they are listed on the slide:
Service delivery for rehabilitation
Severe overcrowding
Corruption & criminal activity by members
Inappropriately trained staff
Non-alignment of services & limited resources to core business
Strike balance between safe custody & humane treatment of offenders, with rehabilitation at centre

20. External Challenges Social Pressures
Public demands for more punitive sanctions
Increasing reliance on incarceration as crime control measure of choice
Lack of public confidence in Criminal Justice System
Lack of understanding about corrections
Continued denial of community’s responsibility for crime prevention
DCS faces various external challenges, along with the rest of the IJS, that are unlikely to change in short term:
Social Pressures
Public demands for more punitive sanctions
Increasing reliance on incarceration as crime control measure of choice
Lack of public confidence in Criminal Justice System
Lack of understanding about corrections
Continued denial of community’s responsibility for crime prevention

21. TOWARDS SUCCESSFUL CORRECTION OF OFFENDING BEHAVIOUR & PROMOTION OF SOCIAL RESPONSIBILITY
The challenges of moving the Department TOWARDS SUCCESSFUL CORRECTION OF OFFENDING BEHAVIOUR & PROMOTION OF SOCIAL RESPONSIBILITY are enormous, but we are convinced that we are gearing the Department to achieve that. Realistically speaking this will take a three year process before real delivery is effected.
THANK YOU