1. Module 5 Functionalities of the CMA Online Framework
USOAP CMA Workshop
Module 5
Functionalities of the CMA Online Framework

2. Objective
The objective of this module is to inform NCMCs and other users of the functionalities of the CMA Online Framework and their application;
Validation of trainees understanding?

3. Outline Updates to the OLF since July 2014
Guidance on using existing attachments as evidence
PQ export/import
Guidance on usage of EFOD online and offline

4. Updates to the OLF since July 2014
State dashboard
PQ self-assessment
CAP updates
MIR – Not active
Reports

5. State dashboard
State Dashboard
Select a State

6. State dashboard
State Dashboard
Advisory note
Items available

7. State dashboard
Overall status

8. State dashboard
Protocol status

9. State dashboard
Corrective action plan status

10. PQ self assessment
Item available
Advisory note

11. PQ self assessment
Information available – read only

12. Manage CAP
Information available – read only

13. Manage MIR
Currently inactive
Will soon be launched

14. Reports

15. Reports
Activity results by region

16. Reports
Three different audit cycles as a result of PQ amendments

17. Reports
Three different audit cycles as a result of PQ amendments

18. Reports CAP Progress by regions (in all areas)
For a particular State since last published USOAP activity report

19. Reports CAP Progress by regions (in all areas)
For a particular State since last published USOAP activity report versus the regional average (in all areas)

20. Reports Self assessment progress (in all areas)
State’s self assessment of PQ. NOT VALIDATED

21. Reports Self assessment progress (in all areas)
Legend of % of self assessment complete by a State
22 % of total self assessment complete by a State
No self assessment complete by a State

22. Reports
State’s PQ traceability

23. Reports Once the required selection completed Select audit cycle
CSA, CMA 2012 or CMA 2014
Select CE and CE subgroup
Select Audit area and audit area sub group
Select SSC (if existing)
Select by a particular PQ
Once the required selection completed
Select “Query” to generate a report

24. Reports
The system will generate the PQ(s) traceability based on the filter selection.

25. PQ export/import

28. Select area then click submit

29. Save as

30. Save the document on the drive (outside the zip folder)

31. Once work complete import back the word document

32. Click on select to browse the document then press open

33. Once loaded, select the area and click on submit

34. Guidance on using existing attachments as evidence

35. Attaching individual evidence
We already know how to attach individual evidences using the 4 steps and select and upload files tabs.

36. Re-using existing attached evidence
Now we will learn on how to re-use an existing attachment for a PQ by linking it to one or more other PQs.
Click on “Attachment Manager”

37. Re-using existing attached evidence
The current PQ number and the question itself will appear to which we want to attach the document

38. Re-using existing attached evidence
At the bottom left, a list of all existing evidence attached shows up

39. Re-using existing attached evidence
Select the existing attachment to be used and drag it to the right side for it to be re-used.

40. Re-using existing attached evidence
Once dragged and dropped, the attachment will be placed on the “selected files” side.
More then one attachments can be used by applying this method

41. Re-using existing attached evidence
Once the action is complete, click on “submit” and the file will be attached.

42. Re-using existing attached evidence
The file will automatically appear on the PQ.
Save the action by clicking on “Save as Draft”
Submit to ICAO when ready

43. Guidance on usage of EFOD online and offline

44. Select CC/EFOD from main menu

45. Select an annex to be updated/exported

46. Upon selection of an annex you see the following(on the left side)
Annex name and it’s edition
Amendment

47. Upon selection of an annex you see the following(on the right side)
Date of adoption
Date of affectivity
Date of applicability
Number of provisions in the annex

48. Filing differences online

49. Page layout - menu
Menu: Allows you to conduct various functions in order to file a difference

50. Page layout - menu Selection of annex (must be the first step)
Scrolling menu to move to provisions within the annex

51. Page layout - menu
Reports: Allows you to chose from one of the various types of reports available

52. Page layout - menu
Filters: Allows you to view all the modified and new provisions within the annex as a result of an annex amendment.

53. Page layout - menu
Search: Allows you to search by a provision number (by selecting Reference number) or by a word (by selecting SARP).

54. Page layout - menu
If more then 1 words are to be searched (i.e. pilot age) than the “AND” function needs to be used and both words need to be separated as demonstrated above. Click search when ready

55. Filing differences on line

56. Filing differences on line
Percentage of Annex differences filed to date
Last modified by (including date)
Font size of the provision wording
Type of differences/ no differences

57. Filing differences on line
Reference/documents indicating the differences
Details regarding the differences
Further remarks/justifications
Save the provision upon filing the differences

58. Filing differences offline
For ease of management of task and for areas with reduced internet capability, the OLF allows to export the annex and file differences on a word document. Once done, this information can directly be imported back to the EFOD system.

59. Filing differences offline – exporting Annexes
Select the option “Export annexes”

60. Filing differences offline – exporting Annexes
When an annex is exported to be worked upon offline, it becomes “read only” and cannot be edited online.
Tick in the box to acknowledge this
Select next to continue

61. Filing differences offline – exporting Annexes
Option to export all annexes is available but not recommended due to time and internet capacity it requires
Annexes are highlighted in yellow when they are already exported and therefore are on “read only” mode online
Select the annex and click on “export Docx” to export it

62. Filing differences offline – importing Annexes
Annexes can be imported back to the system once ready

63. Filing differences offline – importing Annexes
Once imported, the annex adopts the read/write mode and can be modified directly online
Tick the box and click next when ready

64. Filing differences offline – importing Annexes
Select the docx file to be imported and click next

65. Filing differences offline – unlock Annexes
Select the “unlock annex” option from the scroll down menu

66. Filing differences offline – unlock Annexes
After reading the note on unlocking and editing, tick in the box and click “next”

67. Filing differences offline – unlock Annexes
Select the annex to be unlocked then click “Override”

68. Filing differences offline – unlock Annexes
Click “OK” to carry on
The annex will become unlocked and ready to be edited on line

69. Review Updates to the OLF since July 2014
Guidance on using existing attachments as evidence
PQ export/import
Guidance on usage of EFOD online and offline