1. Metadata and the UK Data Archive CESSDA Expert Seminar Odense 11-12 September 2008 Margaret Ward Lenin Ageer

2. Capturing metadata Information captured from: Deposit forms: http://www.esds.ac.uk/aandp/create/depform.asp Accompanying documentation Series information (information already held by UKDA) STORE – repository system based on FEDORA

3. Tools In-house programs used to create the catalogue record Nesstar Publisher used for publishing the Nesstar catalogue entry STORE

4. Storing metadata Held in SQL relational database Output to XML XML used by NESSTAR XML available to harvesters such as OAI

5. Standards used: SSD - Standard Study Description Scheme agreed by CESSDA members in the early 1970s DDI – Data Documentation Initiative XML – Extensible Markup Language Dublin Core (metadata standard) OAI – Open Archives Initiative Z39.50 (search protocol)

6. Maintenance Updates to data = changes to metadata Controlled Vocabularies (dynamic): Names authority lists Subject keywords – HASSET (Humanities and Social Sciences Electronic Thesaurus) Controlled Vocabularies (fixed): Subject categories – in-house schema Elements describing the methodology e.g. method of data collection, sampling, etc.

7. Presenting information to users A catalogue record is created for each dataset held in the UKDA Virtual catalogue records created for selected data available at other archives or repositories UKDA/ESDS catalogue ESDS Nesstar catalogue Website used for related information – themed pages etc.