1. Residential Placement Application 2011
11/22/2018

2. Changes Streamlined the process
Removed unnecessary information previously required
Submission of Reintegration Plan no longer required
Statement of Assurances: Reintegration Plan kept on site
Significant changes to Cost Analysis Sheet (Residential Placement Cost Breakdown)
Required Checklist (must be used by LEA/ESC)
Will re-evaluate process
11/22/2018

3. General Procedures and Instructions for Completing the Application for Funding of Residential Placement (SAS-A111-12)
11/22/2018

4. Purpose
Provide an appropriate education for students whose needs are such that they require:
24-hour, structured environment
Available only at a residential facility
Decision concerning placement is the responsibility of the ARD committee
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5. Residential Placement for Educational Purposes
Residential placement is necessary
in order for the student to make reasonable academic progress
not for care and treatment purposes
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6. Residential Placement for Educational Purposes, cont.
TAC §89.61, Contracting for Residential Educational Placements for Students with Disabilities
Approval for state and federal funding negotiated on an individual student basis
Negotiated through the residential application
Submitted to the ESC; ESC submits to TEA
Submitted for educational purposes only
11/22/2018

7. Non Public Schools for Students with Disabilities Approved for Contracting Purposes
Non public school must be approved by TEA if providing the educational services of the student
TEA maintains a current list
Updated annually
Check list on TEA website (link is in General Procedures and Instructions)
11/22/2018

8. Related Activities/Issues
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9. Meeting to Discuss Options
Community Resource Coordination Groups (CRCGs) or
Group of people knowledgeable about the student
Determine whether noneducational support services are available so student can remain in or return to the community
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10. On-Site Visit to Facility
Conducted by the LEA
Required if an initial or continuing residential placement
Must be conducted annually
Purpose is to determine if the facility can meet the goals of the student’s IEP
And to determine if the facility can meet the health and safety standards
Records of on-site visits must be retained in the LEA or SSA for program monitors to review when requested
11/22/2018

11. ARD Committee Meeting
Confirms, on the basis of all options discussed and considered, that residential placement is required
Addresses the items/questions on the application
Student’s IEP must:
Contain specific goals and objectives
Address the services for which funding is requested in the application
11/22/2018

12. Amendments to Residential Application
When do I amend?
Change of placement
Change of services
What do I submit?
IEP
Application
Contract
What is the timeline?
Within 45 school days of the date of the ARD
11/22/2018

13. If also applying for High Cost Funds (HCF)
Residential application must be submitted by September 1 to be eligible for HCF
If corrections/changes to the residential application are needed, they must be submitted to TEA within 15 business days
Deadline not met – HCF award will be denied
11/22/2018

14. Reintegration Plan Plan is used to return the student to the LEA
Include the provision of noneducational services
For monitoring purposes include:
criteria for the student’s return
expected return date
Progress on the goals and objectives for return to the LEA is benchmarked
11/22/2018

15. Reintegration Plan, cont.
Recommended Reintegration Plan included with General Procedures and Instructions
Plan stays at the LEA, not submitted to TEA
Statements of Assurances address the Reintegration Plan
11/22/2018

16. Contract with Residential Facility
Copy must be submitted with the residential application
Must include all services required in the IEP
Include costs on Residential Placement Cost Breakdown form
All parties retain a copy
Contracts must address requirements of 34 CFR §80.36(i) (copy included with General Procedures and Instructions)
11/22/2018

17. Agreement for Special Education Services
Required when the residential facility is not providing the instruction and an LEA is
Sample agreement included with General Procedures and Instructions
Must be submitted with application
All parties retain a copy
11/22/2018

18. Sample Agreement Form Facility and LEA names are required
Signatures may be faxed – must be on same page
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19. Specific Aspects of the Application and Approval Process
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20. Specific Aspects of the Application and Approval Process
Submit one original and one copy to ESC
Separate application for each student
Student with ED – must confer with local MHA
Student with intellectual disability or AU – must confer with local MRA
Students with other disabilities – no consultation with MHA/MRA required
11/22/2018

21. Specific Aspects of the Application and Approval Process, cont.
Signature of superintendent of LEA or fiscal agent of SSA required
Letter of authorization must be submitted if designee signs
Before student returns to the community, highly recommend a discussion about the student’s needs at a CRCG meeting
Discuss needs for local resources
Review most recent reintegration plan
11/22/2018

22. Specific Aspects of the Application and Approval Process, cont.
Approval of application received through a letter of approval from TEA
Mailed to superintendent of the LEA or FA
Copy of Residential Placement Cost Breakdown form attached
Indicates amount of discretionary funds awarded
Amount of discretionary funds approved only if cost exceeds 25% set aside and the local tax share amount
11/22/2018

23. Specific Aspects of the Application and Approval Process, cont.
ARDC decisions regarding residential placement are binding
If application is not approved, costs must be paid from local funds
Effective dates of application
September 1 if received by ESC on or before September 1
As of stamp-in-date if received after September 1
Through August 31, unless otherwise indicated
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24. Completing the Residential Application
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25. Content of Application Packet
Application for Approval of Residential Placement
Statements of Assurance for Residential Placement
Residential Placement Cost Breakdown form
Checklist – Residential Application Documentation Form
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26. Application for Approval of Residential Placement (page 1 of packet)
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27. Application for Approval of Residential Placement
LEA completes
Completed by TEA
ESC is required to provide Stamp-In Date
LEA must select yes or no for a High Cost Fund request
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28. Statements of Assurance for Residential Placement (page 2 of packet)
11/22/2018

29. Statements of Assurance for Residential Placement
New assurance regarding Reintegration Plan
Plan remains at the LEA
Location of required elements
General Procedures and Instructions – Reintegration Plan
Slides of this power point
Recommended Reintegration Plan included in residential packet
11/22/2018

30. Statements of Assurance for Residential Placement
Faxed signatures are permitted – both signatures must be on the same page
11/22/2018

31. Residential Placement Cost Breakdown (page 3 of packet)
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32. Residential Placement Cost Breakdown
Reminder – form must be completed regardless of funding source
4. Method to calculate education services for total cost (estimate only)
5. List the Type of Services – table expands so list can increase
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33. Residential Placement Cost Breakdown, cont.
9. Daily rate not to exceed $242.85
10. Daily rate X total days = Subtotal
11. Education services total in 4 = 11
12. Total cost = Subtotal 8 +Subtotal 10 + Subtotal 11
15. TEA use only – info included in the Letter of Approval
11/22/2018

34. Checklist – Residential Application Documentation Form (page 4 of packet)
11/22/2018

35. Checklist - Residential Application Documentation Form
Required to complete
LEA and ESC check for missing/incomplete information
Submit with residential application
TEA completes the 1st and 2nd Read
11/22/2018

36. Federal and State Rules for Residential Placement
Federal Requirements
CFR § LRE requirements
CFR § Responsibility of SEA (State Educational Agency)
CFR § Private school placements by public agencies
State Requirements
Texas Education Code (TEC) § Contracts for Services; Residential Placement
Texas Administrative Code (TAC) § Contracting for Residential Educational Placements for Students with Disabilities
11/22/2018

37. Your ESC is the first point of contact
Contact Information
Your ESC is the first point of contact
11/22/2018