1. SUMMER INSTITUTE
2018

2. Using Excel to Analyze and Organize Student Data

3. FAQ
“I figure out what they missed when I grade the tests. Why do I need to do more?”
analyze individual student needs
subtle patterns emerge
Informative to students

4. I will share a template for all those who are interested
“It seems like so much work! How can I do this without spending hours?”
I will share a template for all those who are interested
I will give you a step- by-step guide
You may me for help at any time.

5. Let’s begin:
Take out your laptops and open excel
Open a new Blank Workbook

6. Visit my website - Go to Analyzing Data - Download “Practice Data” Note the guide and the presentation will be available

7. Download the Excel file
For multiple choice:
Scan into GradeCam
Go to Reports

8. Left hand Side
Choose “Students” and “By question”

9. Click on Configure Select Insert row showing correct answers
Insert row with multiple=choice analysis
Cilck Done

10. Go to Download
Choose Excel

11. Multiple Choice Answers
This will download and open a document with all of each students’ answer on each question.

12. Multiple Choice Key
At the bottom of the excel document, you will see the key, as well as the percentage of students that chose each option.

13. Multiple Choice Key
Click on the row number corresponding to the Key and right click. Choose “Copy”

14. Multiple Choice Key
Highlight all of the data, including the key, the student names and all of the answers to the questions.

15. Go to website and download template
Go to website and download template
Paste the data into the template available online for multiple choice in the page named “Multiple Choice Answers”

16. Go to MC Data Page
Go the “MC Data Page”. Note that the template is set up for more than 100 questions and only 30 students. The template also copies the students’ names and question numbers from the previous page. Delete the extra columns and extra rows, if need be.

17. Creating Item Categories
1. On the top two rows, type in the
a. Main Topic: The main topic assessed by the item
b. Main Skill: The main skill students are required to use to complete the item

18. Multiple Choice Analysis
Highlight the entire block of data and click copy. Then click on the worksheet called “Multiple Choice Analysis”
Go to the cell A1 and right click
Choose “Paste Values”, which is the icon circled to the right

19. Multiple Choice Analysis
Highlight the entire block of data and click copy.
Choose an empty cell and right click
Choose “Paste Transpose” which is the icon circled to the right
You may now delete all of the columns in which you had copied the values before transposing

20. Duplicate Page
Right Click on the name of the worksheet “Multiple Choice Analysis”
Choose Move or Copy and check the “Create a Copy” Box.

21. Organize Data
Highlight Rows corresponding to items and headers & first names
Go to Data  Sort
Click on “My data has headers”
Sort by “Skill”
Add level
Then by “Topic”
Add page
Repeat Process, but sort by “Topic” then “Skill”

22. Your data is now organized by skill
Insert a row called “Average (skill or topic)”
Compute Average Performance for the first student
Click on the “Home” Tab and choose the percent format

23. Your data is now organized by topic and by skill
Drag cell to all students to compute their average skill
Do this for all skills until the average percent correct appears under each sklll

24. Your data is now organized by topic and by skill
When you are done, copy all of the data and averages. Then “Paste Values” in an empty cell.
We are doing this so that when we delete the rows with the raw data, it will not affect the average percent correct for each student

25. Get rid of extra data
Delete all rows except the ones labeled “Average”

26. Insert 2-D Column Chart
Highlight (skill/topic) column and first student column
Insert  2-D column chart (see icon)

27. Insert 2-D Column Chart
Move the cursor onto the data until the pointer is a black compass
Drag student column and watch chart automatically change
Repeat this process on the copy, Multiple Choice Analysis (2), but sort by topic, then skill.

28. How it has helped me help my students
From st mock to AP Exam
1st mock
AP Exam
AP Score
Count 5 10 4 9 3 17 2 14 1 6
TOTAL 56
Average
3.054
AP Score
Count 5 24 4 14 3 15 2 1
TOTAL 56
Average
4.054

29. How it has helped me help my students
From st mock to AP Exam
1st mock
AP Exam
AP Score
Count 5 38 4 9 3 10 2 1
TOTAL 62
Average
4.242
AP Score
Count 5 44 4 12 3 2 1
TOTAL 62
Average
4.597

30. Math
Algebra 1
English
6th grade
History
8th grade World History
Science
Chemistry Questions
Others
You will have to make up your questions
Break up into groups by subject You will each be given 4-5 questions in your subject.

31. 8th grade Chemistry

32. Math: Algebra 1

33. 6th grade: English

34. 8th grade: World History

35. Before we analyze our students, we must analyze our assessment.
For each of the questions, find
What main skill would the student need to use to complete the question?
What main topic must the student master to be able to answer the question successfully?
How many points should each problem be worth?
Before we analyze our students, we must analyze our assessment.
Skill assessed
Topic mastery assessed
Difficulty

36. You may have your own subject-specific set of skills
Math:
Compute (arithmetic or algebraic manipulation)
Evaluate (limit, function, geometric figure)
Justify (Prove, Reason, Explain)
Analyze (Function behavior, Patterns, Limits) …
Revised Bloom’s Taxonomy
What main skill would the student need to use to complete the question?

38. Identify the skill required for each question
You each have a Revised Bloom’s Taxonomy
Identify the skill required for each question
Share with the others in your group.
You have 3 minutes.
Identify the skill required for each question

39. Brainstorm a main topic assessed by each question
You have 3 minutes
What main topic must the student master to be able to answer the question successfully?

40. Identify difficulty level and points awarded for each problem
Identify the difficulty level for each problem
Decide how many points each problem should be worth
You have 3 minutes
Identify difficulty level and points awarded for each problem

41. SUMMER INSTITUTE
2018