1. Data Pipeline Town Hall April 12th, 2018
The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline.
We will begin the webinar shortly
Dial in number is
Data Pipeline support is

2. Webinar Etiquette
Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them.
If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music!
We will hold the Q&A session at the end of the presentation:
Type it in the Chat Box for a response OR
Raise Your Hand:
A presenter will call your name
After your name is called, un-mute your phone and speak your question/comment
Please be respectful of others time; we may need to have a separate conversation later to best help you 2

3. Important Reminder
Lists are generated from IdM groups LEAs are responsible for maintaining the groups Please be sure to update accounts for changes including no longer at your LEA, change of , names, adding phone numbers. Thank you 3

4. Colorado Department of Education Identity Management
Access Management
Frequently Asked Questions 1-12 #12 Where can I find the Identity Management role mappings for Data Pipeline and other applications? 4

5. What is PII?
Student Personally Identifiable Information (PII) is defined by state and federal laws as information that, alone or in combination, personally identifies an individual
This includes direct identifiers (i.e. name, SASID, etc.)
Includes information that when combined is identifiable
Colorado’s new Student Data Transparency and Security Act introduces a number of new requirements for how Student PII is collected, used and shared
CDE has prepared guidance on how to comply with this and other privacy laws which can be found here:

6. How to Share Data
Check local policies for restrictions, requirements, etc.
Ensure that you are following local policies when transmitting PII to any third party
Use secure methods to transfer any PII to CDE
Call CDE ( ) with questions about how to transmit PII securely
Use Syncplicity to encrypt s to CDE
Avoid sending PII via unencrypted or to unsecured faxes when sharing data between or within districts
Do not use PII in trainings, presentations, etc.
Do not share PII with unauthorized individuals
Do not share passwords

7. Introductions

8. Today’s Agenda
• Open Collections in Data Pipeline • Student Biographical Data (SBD) • Identity Management Bulk Uploads • RITS • Report Card March • Special Education IEP • Special Education Discipline • READ Collection • Student End of Year • School Discipline and Attendance

9. Town Hall Presentations
Today’s Presentation is available in Adobe
Left Hand Corner
Select the Presentation
Choose “Download File(s)
Window will pop up
“Click to Download”
Open with Microsoft PowerPoint
You can find upcoming and archived trainings here: datapipeline/train_trainings

10. Open Collections in Data Pipeline

11. Open Data Pipeline Collections
Year Round
Directory
RITS
EDIS
Periodic
Designated Agency (Due 8/31/2018)
Pre-ID/SBD
Report Card March
AEC
READ (Opens April 2nd)
Interchanges
Student
Special Education IEP
Staff
Teacher Student Data Link
Discipline Interchange (Opens April 2nd) 11

12. Open Data Pipeline Collections
11/22/2018
Open Data Pipeline Collections
Snapshots
Teacher Student Data Link Snapshot
Student End of Year (Soft Opening)
Coming Soon
School Discipline and Attendance (Opens 5/2/2018)
Special Education Discipline Snapshot (Opens 5/1/2018) 12

13. Student Biographical Data (SBD)

14. 2018 SBD Reviews Tentative SBD review window dates: Assessment
Tentative Review Dates 1
ACCESS for ELLs
March 15th-March 28th 2
CO PSAT/SAT
May 17th-May 24th 3
CMAS
Science/Social Studies and ELA/Math (including CSLA)
CoAlt Science/Social Studies
May 21st-May 31st 4
CoAlt DLM
May 30th-June 6th

15. Questions? Contact us: ACCESS for ELLs CO PSAT/SAT CMAS CoAlt DLM
SBD Review Contacts
Jasmine Carey
ACCESS for ELLs
CMAS
CoAlt DLM
Questions? Contact us:
Shangte Shen
CO PSAT/SAT

16. Identity Managment

17. RITS

18. RITS New RITS Enhancement!!!
11/22/2018
RITS
New RITS Enhancement!!!
For local education agencies (LEAs) who submit requests for SASIDs manually through RITS web there is now a way to find out the status of the request.
First in RITS Web under reports go to SASID Download Report and click on that link.
Second, select either web or batch in the case type field.
Third, select either batch ID or date range by week in the Batch ID/Date Range field.
Finally, select your preferred sort order and download the report.
*Please note if the add students are in the same week as a batch(es) all will appear together in the download report. 18

19. RITS New RITS Enhancement!!!
11/22/2018
RITS
New RITS Enhancement!!!
In the SASID report you may notice under case type the following: add (a new SASID was created), update (an existing SASID was updated to your LEA and to your record), review (went to case review because of a possible match) ; and mismatch (there is a mismatch).
There are some further enhancements that will be made to this feature and which will go into production next Tuesday. 19

20. RITS RITS/EDIS Wish List
11/22/2018
RITS
RITS/EDIS Wish List
At this time CDE is compiling a wish list for both RITS and EDIS as to what features and improvements the field would benefit from in making SASIDs and EDIDs easier to obtain and to improve accuracy. If you have good ideas please let the CDE RITS consultant know. 20

21. 11/22/2018
RITS
RITS Review
Question: When does an LEA use the active/inactive button in RITS?
Answer: The LEA would mark a student as inactive in the following cases:
A deceased student
A preschooler/kindergartener who has enrolled in the spring/summer before their first time in school. Once they begin school the school/district/LEA would then mark them as active.
A student who is still with the school/district/LEA but is temporarily enrolled in a facility and will be returning.
Any student the school/LEA/district knows for certain is returning and not attending any other school.
Do not mark a student inactive who has left but is going to another school/LEA/district as that school/LEA/district will pick up the SASID if it is in state. 21

22. 11/22/2018
RITS
RITS Review
Question: Does an LEA have to delete a batch before it can submit that same revised batch.
Answer: No, if an LEA uploads a batch and then realizes that it doesn’t want to submit that particular batch but instead wants to revise it and re- upload it for submission it can do so without deleting that batch. The new upload will have a new batch ID. Once a batch is submitted students cannot be deleted out of case review by the LEA but the batch itself can be deleted. If an LEA wants a case closed they can put that in the comments or they can contact the RITS consultant. LEAs can submit partial batches. Please do not submit multiple batches with the same students as this creates duplicates which are time consuming to close. 22

23. RITS RITS/EDIS Reminders
11/22/2018
RITS
RITS/EDIS Reminders
If adding students/staff to RITS/EDIS manually please do a search first as often they already have an assigned ID.
If adding students/staff to RITS/EDIS through the Pipeline use the match function for brand new students/staff and use the batch function to update existing records.
To ensure a smooth October Count 2018 LEAs may want to begin submitting requests for SASIDS for students they know will be enrolling in late spring/and over the summer. LEAs have until October Count deadlines to request SASIDs.
Periodically update your records in RITS/EDIS so that they are up-to-date.
Be careful when entering information as duplicates can be created when information is entered incorrectly.
Use legal names for both RITS/EDIS.
If a request went into case review and it’s been a couple of days and there is still no ID please contact the RITS/EDIS consultant and this generally means more information is needed to process the request.
Please be sure to update your RITS/EDIS contacts in IdM.
Thank you! 23

24. Report Card March

25. Report Card March st.hilaire_d@cde.state.co.us
The Report Card March will close this Friday April 13th This year’s submission has been very smooth!! Since we are near the end if you are having any issues please me or call at
If you are done THANK YOU!

26. Special Education IEP

27. Special Education End of Year Training
We’ll be offering two trainings on the following days.
Monday, April 30th, :00 pm – 4:00 PM
Wednesday, May 2nd, :00 am – 12:00 PM
To join:
Call in number:
Special Education EOY – Kristi Gleason –

28. Questions?
If you have ANY questions about the Special Education End of Year please feel free to contact us. No question or concern should remain unanswered of unresolved.
We are just a phone call or away!
Kristi Gleason (303)
Lindsey Heitman (303)
Orla Bolger (303)
protocol – please include:
Administrative Unit #
Phone number where you may be reached. Be sure to get that added in Access Management.
Subject of the
NOTE: Never send files or reports via – contact us to determine best technical assistance avenue.
Special Education EOY – Kristi Gleason –

29. Special Education Discipline

30. Special Education Discipline
Collaborative, ongoing effort between Districts and Administrative Units to submit discipline data on Special Education students.
Districts
Administrative Units
Special Education Discipline
Special Education Discipline - Lindsey Heitman - (303)

31. SPECIAL EDUCATION DISCIPLINE
Discipline Interchange
AU 64233: Colorado River BOCES
*Special Education Discipline Snapshot
District 1195 : Discipline Action File
District 1180 : Discipline Action File
District 1220 : Discipline Action File
District 9175: Discipline Action File
*a snapshot is a point in time “picture” of your data extracted from the Interchange files
Student Interchange
Special Education IEP Interchange
District 1195: SSA File
District 1195: Student File
District 1180: SSA File
AU : Special Education Child File
AU : Special Education Participation File
District 1220: SSA File
District 1220: Student File
District 1180: Student File
District 9175: SSA File
District 9175: Student File

32. 11/22/2018
Special Education Discipline Identity Management: Access to Data Pipeline
DISTRICT RESPONSIBILITY
ADMINISTRATIVE UNIT RESPONSIBILITY
INTERCHANGE ROLES
*1 per account
ENABLES USER TO:
Viewer
read-only access
User
upload files, view interchange level errors
Discipline Interchange group is DIS.
1 of the following should be assigned:
0880-DIS~LEAUSER Role Submit and Modify Role
0880-DIS~LEAVIEWER Role – Read-Only Role
*Assigned by LAM (Local Access Manager)
*Important: only 1 role per group/account
Special Education Discipline group is SPI. 1 of the following should be assigned: SPI~LEAVIEWER Read-Only SPI~LEAUSER Submit and Modify SPI~LEAAPPROVER Approver
SNAPSHOT ROLES
*1 per account
ENABLES USER TO:
Viewer
read-only access
User
create snapshots and view snapshot level errors
Approver
*Need at least 1
create snapshots, view snapshot level errors, AND can approve data (Submit final snapshot to CDE)
Special Education Discipline - Lindsey Heitman - (303) 5

33. SPECIAL EDUCATION DISCIPLINE TIMELINE 2017-18
Tuesday May 1, 2018
Snapshot official opening
Monday May 7, 2018
Discipline Action File should be uploaded by Districts and the Special Education Child and Participation Files uploaded by AUs by this date
Thursday June 7, 2018
Please have at least 1 Special Education Discipline Snapshot created by this date to ensure the process is moving along
Wednesday July 11, 2018
Interchange errors should be resolved by this date- Discipline Action File(district), Child/Participation Files (AUs)
Thursday, August 23, 2018
Special Education Discipline Snapshot errors resolved (AUs and districts work together on this)
Thurs. Aug 23 – Thurs. Aug. 30, 2018
REPORT REVIEW
ALL Final signed reports received by CDE
Submit and finalize data – COLLECTION CLOSES
Thursday August 30, 2018 4

34. PURPOSE and CONTENT
Section 618(a)(I)(A)(vii) of IDEA requires that states report the number of children with disabilities by:
DISABILITY
RACE
GENDER
ELL STATUS
Who were subject to:
Unilateral Removals by School Personnel for one of the following reasons
Drug
Weapons
Serious Bodily Injury
Removal based on a Hearing Officer Determination regarding likely injury
Suspension (DISCIPLINE)
In-School and Out-of-School totaling less than 10 school days and totaling more than 10 school days
Expulsions (DISCIPLINE)
With and without educational services

35. Special Education Discipline – Upcoming Webinars
Webinar Dates:
Wed April :00 – 3:00 annual training webinar
Tues May :30 – 2:30 annual training webinar (content repeated)
Login Information:
Call-in number:
* s will be sent with more information prior to webinars!

36. Special Education Discipline
Where to find the Discipline Action File Layout and other helpful resources:
Special Education Discipline - Lindsey Heitman - (303)

37. Special Education Discipline: Questions?
Special Education Discipline contact information
Lindsey Heitman – (Primary contact)
Kristi Gleason –
*Please include AU #, Error code # (if applicable), and phone number in s. Thank you! 37

38. READ Act Data Collection

39. 2017-18 READ Collection Timeline READ Act – Whitney Hutton – Hutton_W@cde.state.co.us
March 1: READ Budget Planning Survey soft open – districts can submit budget planning survey
March 26: READ collection is in soft open – districts can submit data files
April 2: READ collection opens
June 15: Districts complete submission of READ files and Budget Planning Survey by close of business – all submissions are finalized and submissions will be locked
June 22: CDE conducts duplicate SASID process
June 22-June 29: Districts work with each other to clear duplicate SASIDS
July 2: Districts resubmit with duplicates removed from file and the READ collection closes
READ verification form is due July 6: Signed by superintendent

40. READ Status Field READ Act – Whitney Hutton – Hutton_W@cde.state.co.us
As we get going with the READ collection, I wanted to take some time today and talk about one of the READ elements that you will be reporting and that is the READ Status field. The READ Status field is very important within the collection. Districts are required to report all K-3 grade students who are enrolled in their district at the time of data submission – NOT just students identified as having an SRD. Districts should also attempt to assess all of these students. Therefore, every student enrolled in your district should be included in the collection and have a READ Status.
So you might be asking, well, what about a student whoooo “was absent during testing”. There are exemption fields for kids who are not able to access an approved assessment for reasons such as attendance, illness, late enrollment, etc. These students will be coded with a READ Status of 0. Your cohort students will also be coded with a READ Status of 0.
Students not identified as having an SRD will be coded with a READ Status of 1 and
Students identified as having an SRD will be coded with a READ Status of 2
English Language Learners assessed with one of the interim assessments in English (score reflects and SRD) but you have concrete evidence that the student does not have an SRD based on other ELD data.
Status of 6 – In May of 2015 House Bill , concerning assessment in Public Schools, was enacted. This means that there is an allowance for districts to choose to administer a READ Act interim assessment for students demonstrating reading competency once at the beginning of a school year and not again until the following school year if students reach the defined competency scores
If students reach a specific cut score when they are assessed in the fall at the beginning of the school year According to HB districts can then opt out of testing that student the remainder of that specific school year. And they wouldn’t need to be assessed until the following school year.

41. READ Status 6: Student met fall grade level competency definition
READ Status 6 – Things to Keep in Mind READ Act – Whitney Hutton –
READ Status 6: Student met fall grade level competency definition
This should be a very small number of students
You will not report fall assessment score, but a place holder score
Schools and districts participating in ELAT (Early Literacy Assessment Tool) and/or ELG (Early Literacy Grant) will adhere to their project participation requirements and the assurances that they already agreed to as participants in the project
Cut scores for fall reading competency per HB
So some things to keep in mind when using the READ Status of 6 is that this should not be a large number of students.
Schools and districts participating in ELAT and ELG will need to adhere to their project participation requirements
On our website there are cut scores for determining grade level competency

42. READ Resources READ Act – Whitney Hutton – Hutton_W@cde.state.co.us
READ Collection Online Office Hours
Wednesday, April 18 – 1:00-2:00pm
READ Collection resources can be found at:
Recorded webinars
Data collection timeline
Data elements & definitions
File layout
Business Rules
Additional resources such as FAQ document, assessment cut scores, template for submitting budget planning survey, use of per-pupil funds document, etc.
Questions?
Contact Whitney Westgaard Hutton, READ Data Collection Manager
Phone:

43. Student End of Year

44. End of Year Contact is Changing!
I have had a wonderful time being your state End of Year respondent over the past two and a half years, however I’ve recently taken a new position with Aurora Public Schools
Your new End of Year Respondent will be a familiar voice: Morgan Holmgren!
For questions and training, please contact Morgan:
Thank you all for your hard work on this collection!!

45. Soft Open Student EOY – Duncan Anderson – Anderson_d@cde.state.co.us
ASCENT and P-TECH Coding Change
Don’t forget, starting this year seniors being retained to participate in ASCENT and P-TECH can be coded like other graduates except with a 2 retention code.
This coding makes sure that they are included with your 4-year graduation cohort rate
Current ASCENT and P-Tech students should be coded as 90 exit with no retention code, like usual.
Guidance document: nratereporting-hb guidance

46. Soft Open Student EOY – Duncan Anderson – Anderson_d@cde.state.co.us
The HSED Student list has been updated!
This report provides a list of all students currently reported as passing the GED/HiSET exam in Colorado from 7/1/ /16/2018
Student who were successfully matched to SASIDs will automatically populate errors in EOY, however, you should still check the list if you have students you believe received their HSED who may not have been matched to a proper SASID

47. Soft Open Student EOY – Duncan Anderson – Anderson_d@cde.state.co.us
The Homeless Detail Report is currently available
This report provides a list of all students currently reported as qualifying for MKV services in your most recent End of Year Snapshot
Please use this report to confirm with your MKV liaison that your student information system is up to date
If a student’s status changes over the course of the year, they should still be reported as receiving services during the year

48. School Discipline and Attendance (SDA)

49. School Discipline and Attendance (SDA) VS
School Discipline and Attendance (SDA) VS. Special Education Discipline Interchange/Snapshot
Special Education Discipline Interchange/Snapshot
School Discipline and Attendance (SDA)
Interchange
Student Level Data
ONLY Students with disabilities are included
Districts submit data in pipeline; AU’s create and finalize Discipline Snapshot data
Periodic Collection
School Level Data
count of incidents
count of students
ALL Students disciplined counted and reported
Districts Submit data and finalize data within Pipeline 49

50. Identity Management Roles - SDA
IdM Role
Enables User to:
SDA~LEAAPPROVER
Finalize, Submit, Modify and View Data
SDA~LEAUSER
Submit, Modify and View Data
SDA~LEAVIEWER
View Data
SDA - Annette Severson -

51. SDA - Annette Severson - severson_a@cde.state.co.us
SDA consists of 4 files
Discipline by Action
Count of Behaviors by School with Resulting Action Taken
Count of Allegations by School for CRDC reporting only
Discipline by Student Demographic
Count of Students Disciplined by Demographic Information
Firearm (GFSA) Discipline
Count of Firearm Possessions by School with Resulting Action Taken
Attendance Data
Count of attendance data by Student Demographic Information
Required for all public schools
SDA - Annette Severson -

52. SDA - Annette Severson - severson_a@cde.state.co.us
What must be Reported?
All (includes special education) students disciplined during the school year
All student attendance info- count of days and partial days
Include the student and incident:
If the student is disciplined with a Classroom Suspension, In-School Suspension, Out of School Suspension, Expelled, or Referred to Law Enforcement regardless of behavior code
If the incident is classified as a reportable behavior code
Exception: Behavior “Other Violation of Code of Conduct” is not required if action taken is “Other Action Taken” – this combination does not have to be reported to CDE
SDA - Annette Severson -

53. SDA - Annette Severson - severson_a@cde.state.co.us
Collection Dates
Date
Event
April 11th (Wednesday)
Collection opens!
April 18th (Wednesday)
Webinar training from 2-3 pm
May 1st (Tuesday)
Webinar training from am
June 1st (Friday)
Suggested Date for having No Reportable Incidents tab updated
June 8th (Friday)
Suggested Date for having at least 1 file uploaded
June 15th (Friday)
Suggested Date for having all files uploaded
June 22nd (Friday)
Suggested Date for having all files error free
June 29th (Friday)
Deadline for SDA to be finalized
To join webinar trainings: and call in number:  
SDA - Annette Severson -

54. Data Pipeline Website http://www.cde.state.co.us/datapipeline
11/22/2018
Data Pipeline Website
Periodic Collections -> School Discipline and Attendance
Overview
Deadlines
File Layouts
Business Rules
Templates
Trainings
Additional Resources
Direct Link:
Will also find Safe Schools Act Accreditation Report link here
SDA - Annette Severson -

55. Thursday, April 19th, 2018 9 a.m.-10 a.m.
Thank You
Next Town Hall:
Thursday, April 19th, a.m.-10 a.m.