1. 2012 Annual Coordinators Conference October 2, 2012
Newcomers Session
2012 Annual Coordinators Conference
October 2, 2012

2. What is The Magellan Exchange?
CENET: Cultural Exchange Network
Consortium of 31 partner schools
17 North America
13 Europe
1 Asia
Facilitating economical international opportunities
Coordinators at each partner school
Annual conferences to strengthen relationships

3. Faculty Exchanges Short-term exchanges of 1-3 weeks
Faculty member/home school provides transportation; host school provides a minimum of housing
To participate, submit a brief application form and CV
No Magellan application fee

4. Student Exchanges Summer, semester, or academic year exchanges
Some internships possible
Special programs available in some locations
Pay tuition at home; pay housing abroad
Courses available in English or host language
Transcript provided

5. Application Process Online application + processing fee Deadlines
$150 semester/academic year
$75 summer/short-term
Deadlines
March 15 – Fall semester or academic year
October 15 – Spring semester
Various deadlines for summer/short-term programs

6. Useful Website Information
Directory
Each school has an information page
“Where can I go?” from the home page
“Coordinators” section
Recruiting & Advising
Courses in English
Calendar Summary
Approving Applications
Incoming Students

7. Backend of Website Login Emergency Contact List Security List
Look up a user name/password
Application List

8. Application Process - Coordinator
Login and select “Application List”
Set desired parameters, and click search
Export list, if desired
Statuses:
Pending – in progress
Submitted – ready for coordinator approval
Approved – ready for Magellan placement
Placed – host school confirmed

9. Application Process – Coordinator
Viewing/deleting applications
Editing applications
Approving applications
Review content, destinations, etc.
Language and quality assessments
Approve/reject

10. Application Notes Documents section Essay section
Transcript required – official/unofficial
Resume, passport, etc. – optional
Essay section
Approx. ½ page
Do not include special requests here, unless also sending by
Any special requests, projects, needs, concerns, etc. should be ed by coordinator

11. Placement Process
Semester/academic year applications -processed after deadlines
Summer/short-term applications – first come, first served
Confirm each school’s acceptable number of incoming students
Most placements occur within 1-2 weeks of deadline

12. Host School Responsibilities (incoming)
Provide incoming student applications to person issuing acceptance letters/other documentation
Send instructions/information as soon as possible
Advise home coordinator and/or Magellan office if there are any problems communicating with the students

13. Home School Responsibilities (outgoing)
Assist students with selection of appropriate host school choices
Ensure completion of compulsory registration processes, submission of additional paperwork, etc.
Assist with student visa, if necessary

14. Any questions?