1. MC 101
Payroll
Karen Finley
HR Director
Allison Bubier
Payroll Manager

2. Payroll Contacts MC 101 - Payroll Kerry Hart – Employees A – I
Vacant – Employees J – Z
Debbie Haggard – Health Benefits
Leave Accounting
Extended Leaves of Absences Retiree Health Insurance
Worker’s Compensation

3. Important Reminders! MC 101 - Payroll
Overtime is not allowable by CDE for Mini-Corps
Once students work in overtime status, they must be paid overtime wages.

4. Overtime Solution? MC 101 - Payroll Review Timecard Online weekly.
On weeks with planned Saturday training, employees can use a Non Duty day in the middle of the week to insure overtime is not incurred.

5. Variable Employees and Overtime
MC Payroll
Variable Employees and Overtime
Overtime occurs when:
An employee works more than 5 days in a row, and averages more than 20 hours in that week. Overtime will occur on the 6th and 7th work day.
Tuesday – Saturday 5 days = 26 hours
Therefore the 6th and 7th day are OT
An employee works more than 8 hours on any day.

6. Overtime Scenario MC 101 - Payroll Days of Week Worked Hours Worked
Variable employee averages 20 + hours in any 5-day period
The 6th and 7th days worked are coded to overtime
Days of Week Worked
Hours Worked
Tuesday 4
Day 1
Wednesday 5
Day 2
Thursday 6
Day 3
Friday
Day 4
Saturday 7
Day 5
Sunday
3 OT
Day 6
Monday
2 OT
Day 7
Tuesday – Saturday 5 days = 26 hours
Therefore the 6th and 7th day are OT

7. Overtime Scenario MC 101 - Payroll
5 consecutive days; not 20+ hours in any 5-day period
6th day no OT & 7th day yes OT
Days of Week Worked
Hours Worked
Tuesday 2
Day 1
Wednesday
Day 2
Thursday
Day 3
Friday
Day 4
Saturday
Day 5
Sunday
3 not OT
Day 6
Monday
8 OT
Day 7

8. Overtime Scenario #4 MC 101 - Payroll
5 consecutive days, calculate hours in any 5-day period
6th & 7th day could be eligible to OT
Day of Week Worked
Hours Worked
1st OT Calc
2nd OT Calc
Tuesday 4
Day 1
Wednesday
Day 2
Thursday
3.75
Day 3
Friday 5
Day 4
Saturday 2
Day 5
Sunday
6 not OT
Day 6
Monday
8 OT
Tues – Sat hours Sunday no OT
Wed – Sun hours Monday OT

9. Variable Employees & Leave: Office Assistants
MC Payroll
Variable Employees & Leave: Office Assistants
Office Assistants are credited with leave hours each month:
Based on hours worked in the month
Leave balances on Employee Online
Must submit Variable Attendance Report (HR 45A)

10. Variable Employees & Leave:
MC Payroll
Variable Employees & Leave:
College Tutors
AB 1522
Tutors will accrue sick leave with each paid timesheet
May use after employed 90 days
Must submit Variable Attendance Report (HR 45A)
Balances available in Employee Online
Will be limited to 24 hours per fiscal year

11. MC Payroll
Questions?