1. Roberts Rules of Order: A Primer Pete Broglie UGSA VP Internal

2. General Henry Matryn Robert Army Brigadier General Army Brigadier General Chief of Engineers Chief of Engineers Wrote the manual because of an embarrassing performance running church meeting Wrote the manual because of an embarrassing performance running church meeting

3. General Outline of a Meeting Call to Order Call to Order Approval of Minutes from Previous Meeting Approval of Minutes from Previous Meeting Officers Reports Officers Reports Old Business (Anything unfinished from previous meeting) Old Business (Anything unfinished from previous meeting) New Business New Business Adjournment Adjournment

4. Some Basic Definitions Quorum – UGSA Constitution, Article V, Section 4, Paragraph A: Quorum – UGSA Constitution, Article V, Section 4, Paragraph A: A quorum shall consist of at least one eligible vote above one-half of all the UGSA Officers, Representatives or Alternates showing active membership in the UGSA Council – –Current Quorum = 26 Motion – formal proposal by a member, in a meeting, that the assembly take certain action – –Main Motions – Introduce items for consideration – –Subsidiary Motions – change or affect how a main motion is handled, voted before main motion – –Privileged Motions – bring up urgent business – –Incidental Motions – provide means of questioning procedure concerning other motions

5. Basic Protocol to Make a Motion Representative raises their hand to be recognized by presiding officer Representative raises their hand to be recognized by presiding officer Member then states I move that we... Member then states I move that we... –The member may then briefly describe the motion The motion must be seconded by another member of the council The motion must be seconded by another member of the council Presiding officer then calls for discussion on the motion Presiding officer then calls for discussion on the motion –Member who introduced the motion has the right to speak first –Other members wishing to express their opinion on the motion on the table will raise their hands and wait to be recognized by the presiding officer in order to enable everyone to share their opinion

6. What if we have Amendments to the motion on the floor? During discussion of the motion, a member may introduce a motion to amend the original motion once they are recognized by the presiding officer During discussion of the motion, a member may introduce a motion to amend the original motion once they are recognized by the presiding officer –This is an example of a Subsidiary motion The member states the amendment, which then must be seconded by another council member The member states the amendment, which then must be seconded by another council member If the amendment is seconded, discussion will begin about the proposed amendment If the amendment is seconded, discussion will begin about the proposed amendment

7. Means to End Debate Referral to Committee Referral to Committee –Member makes motion to refer to committee which must be seconded and voted following any discussion Tabling a Motion Tabling a Motion –Member makes motion to table the original matter on the table which must be seconded and voted on immediately Removing a Motion from the Table Removing a Motion from the Table Motion to Postpone Motion to Postpone

8. Call the Previous Question or Previous If debate has ceased to be productive, a council member or the presiding officer may call Previous which would then immediately put the motion on the table to a vote If debate has ceased to be productive, a council member or the presiding officer may call Previous which would then immediately put the motion on the table to a vote If an amendment is on the table, the amendment is voted on, then discussion returns to the previous question If an amendment is on the table, the amendment is voted on, then discussion returns to the previous question

9. Methods of Voting By voice By voice –Those in favor say aye, those against say no By Roll Call By Roll Call –Poll all voting members By General Consent By General Consent –When a motion is not likely to be opposed, presiding officer says If there is no objection... Council agrees if there is no objection By Division By Division –Verification of voice vote, members raise their hand or stand By Ballot By Ballot –Members write vote on slip of paper, normally done during voting for officers

10. Example of Debate with Amendments Motion to discuss potential grad student email listserv and newsletter Motion to discuss potential grad student email listserv and newsletter –Discussion ensued regarding the usefulness and necessity for this listserv –Amendment made to for ad hoc committee to oversee the listserv Discussion ensued Discussion ensued Matter put to a vote, returned to initial topic of the listserv itself Matter put to a vote, returned to initial topic of the listserv itself –Further Discussion regarding listserv –Question of implementing listserv put to a vote

11. Point Of Order It is the right of every member who notices a breach of the rules to insist on their enforcement. If the chair notices a breach, he/she corrects the matter immediate; but if he/she fails to do so – through oversight or otherwise – any member can make the appropriate point of order – Roberts, Chapter VIII It is the right of every member who notices a breach of the rules to insist on their enforcement. If the chair notices a breach, he/she corrects the matter immediate; but if he/she fails to do so – through oversight or otherwise – any member can make the appropriate point of order – Roberts, Chapter VIII In ordinary meetings it is undesirable to raise points of order on minor irregularities of a purely technical character; if it is clear that no ones rights are being infringed upon and no real harm is being done to the proper transaction of business In ordinary meetings it is undesirable to raise points of order on minor irregularities of a purely technical character; if it is clear that no ones rights are being infringed upon and no real harm is being done to the proper transaction of business

12. Questions? Comments? Concerns?

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