1. Fraedom Approvals Presentation
UPDATED July 2018
Created 16/7/15

2. Sign into OKTA

3. SELECT THE FRAEDOM APP

4. Click to Accept the conditions

5. HOME SCREEN
Click here to view the current items requiring attention
Click here to view all approvals – past and present

6. APPROVING
Click on approvals to show a summary
of cardholders and the number of approvals required
Click on cardholder’s name to show all transactions currently requiring
approval.

7. Click here to see the uploaded image attached to the transaction.

8. The Image Preview window will open
The Image Preview window will open. Click anywhere on the image preview to enlarge the image.
Now click on the Green Tick to show the coding box for the relevant transaction. Using two screens
you can now see the details of the expenses, including cost centre, project and GST.

9. If you are satisfied with the coding and the documentation, you can click here to indicate
approval.

10. Click on Approve Selected Items to approve all transactions selected.OR
Click Approve All if you are satisfied with all attached documentation.
Any unticked transactions will remain unapproved and unextracted.

11. APPROVING CONTINUED ……
Using the Smart Phone App, all approvals can be done “on the go”. You will be able to view the uploaded image and see the coding straight from the App. Instructions for installing the App can be found on slide 15.
Approved transactions will be extract into the relevant General Ledger twice weekly.
It is not possible to decline a transaction as the purchase has already occured, however you can instigate a query by following the steps on the next slides.

12. QUESTIONS BEFORE APPROVAL?
Click on Exclamation Point
next to the transaction in
question
You are now able to add comments
and change approval status to
Information required.
This will generate an to the
cardholderwith your query.
ie. Please provide
tax invoice, or change GST code, or
provide more information etc.

13. QUESTIONS CONT……
Using the Information Required function then places the transaction into
Information Required column on your Summary View

14. QUESTIONS CONT……
When the cardholder has provided the information requested, the transaction will be shown in the Information Provided column on your Summary View

16. CONTACTS Julie McConnell – Administrator 8201 3549 Jessica Harrison
David Paterson – Associate Director, Procurement Services