1. 2012 STAR Order Management Workshop October 19, 2011 Start Time 9 a.m. Presenters: Mark Hansen and Michael McDaniel 2012 STAR Order Management || Slide 1 October 2011

2. Objectives District STAR coordinators will identify: Which materials to order How to order test materials 2012 STAR Order Management || Slide 2 October 2011

3. Agenda Major changes and reminders for 2012 ordering 25-Day testing window Ordering braille versions Eligibility for tests CMA CAPA STS What needs to be ordered? Discussed by grade Eligibility for end-of-course (EOC) California Standards Tests (CSTs) Mathematics Science World History 2012 STAR Order Management || Slide 3 October 2011

4. Agenda, continued Eligibility for EOC California Modified Assessment (CMA) Mathematics (Algebra I and Geometry) Eligibility for EOC Standards-based Tests in Spanish (STS) Mathematics (Algebra I and Geometry) Ordering materials Overview of process Ordering options –Online ordering –Batch file submission 2012 STAR Order Management || Slide 4 October 2011

5. Whats New The California Code of Regulations, Title 5, Education (5 CCR), Section 855, extends the STAR testing window by 4 days, from 21 instructional days to 25 instructional days that includes 12 instructional days before and after completion of 85% of the schools, tracks, or programs instructional days. Testing for all pupils, including makeup testing, is to be completed within this 25 instructional day window. At least two makeup days must be included within the testing window. The testing window calculated by the Test Administration Setup module applies this change. Ordering braille versions using the Order Management module: CMA for English–language Arts (ELA) in grades ten and eleven and CMA for Geometry are now available. CMA for Life Science (Grade 10) is to be ordered using the module. 2012 STAR Order Management || Slide 5 October 2011

6. District Preparation Checklist Obtain school calendars Including nonpublic, nonsectarian schools (NPS) Obtain warehouse calendar Identify dependent charter schools Identify NPSs providing special education services Collect order quantities from test site coordinators 2012 STAR Order Management || Slide 6 October 2011

7. Site Preparation Checklist: Give to District STAR Coordinator School calendar(s) Quantity and type of test booklets required CST –Grade-level tests ELA (grades 2–11) Mathematics (grades 2–7) Science (grades 5 and 8); Life Science (grade 10) History–Social Science (grades 8 and 11) Based on individualized education programs (IEPs) –CMA ELA (grades 3–11) Mathematics (grades 3–7) Science (grades 5 and 8); Life Science (grade 10) Algebra I (grades 7–11) Geometry (grades 8–11) 2012 STAR Order Management || Slide 7 October 2011

8. Site Preparation Checklist: Give to District STAR Coordinator CAPA Special versions Large print Braille Based on mathematics department chair input –CST for EOC mathematics Algebra I (grades 7–11) Other EOC mathematics (grades 8–11) –CMA for EOC Mathematics Algebra I (grades 7–11) Geometry (grades 8–11) –STS for EOC Mathematics Algebra I (grades 7–11) Geometry (grades 8–11) 2012 STAR Order Management || Slide 8 October 2011

9. Site Preparation Checklist: Give to District Coordinator (cont.) Based on science department chair input –CST for EOC science Grades 9–11 Based on history–social science department chair input –CST for EOC World History Grades 9–11 Based on English learner status –STS Grades 2–11 Number of additional DFAs needed for CST, CMA, and STS: CMA DFAs calculated 1 per 10 students CST/STS DFAs calculated 1 per 20 students 2012 STAR Order Management || Slide 9 October 2011

10. General Rules for Ordering Do NOT over-order Districts are sent 5% overage Schools are sent 10% overage Be realistic with quantities Especially large print, braille –These materials are expensive! Mobile populations (county offices) –Average prior-year orders, then use Supplemental Order process if necessary 2012 STAR Order Management || Slide 10 October 2011

11. California Modified Assessment Who Takes the CMA? CMA participation is an IEP team decision based on: Previous participation in the CSTs or CAPA Progress based on multiple measures and objective evidence (Previous performance on the CMA may be used as objective evidence to document academic achievement within the year covered by the student's IEP) Response to appropriate grade-level instruction Not precluded from attempting to complete requirements for a regular high school diploma Parents are informed that achievement will be measured based on modified achievement standards See the complete CMA participation criteria at http://www.cde.ca.gov/ta/tg/sr/participcriteria.asp 2012 STAR Order Management || Slide 11 October 2011

12. California Modified Assessment Who Takes the CMA? (cont.) Reminders: The IEP team must annually decide whether the student takes the CMA. The IEP team may continue to designate the CMA for a student who previously scored proficient or advanced if the team determines that the student still meets the SBE-adopted criteria. Students may take the CMA for some subjects and CST for other subjects Students may NOT take a combination of CAPA and CMA.

13. California Alternate Performance Assessment Who Takes the CAPA? Student must have an IEP. Students IEP must specify CAPA and whether the student should take the grade-assigned CAPA level or CAPA Level I. Note: Student counts by CAPA level are not necessary during the ordering process. 2012 STAR Order Management || Slide 13 October 2011

14. What needs to be ordered? CAPA Examiners Manual: One for each examiner Can be used for several students All CAPA levels covered One version per school district Answer documents One per student taking the CAPA All CAPA levels covered 10% double-rated (use overage) –Will be discussed in the Pre-Test Workshop 2012 STAR Order Management || Slide 14 October 2011

15. CAPA Manipulatives Not ordered through ETS School districts need to assemble manipulatives Dependent upon CAPA version –Assigned by ETS (available in early December) CAPA level –Determined by IEP team Designate Level I or grade-level Manipulatives list indicates the following: Single-use items Multi-use items 2012 STAR Order Management || Slide 15 October 2011

16. Standards-based Tests in Spanish Who takes the STS? Available in grades 2–11 Spanish-speaking English learners (EL) –Required to take STS if they: Are receiving instruction in Spanish OR Will have attended school in the U.S. or one of its territories less than 12 cumulative months on the first day of testing (regardless of whether they receive instruction in English or Spanish) –At the option of the school district: Any other Spanish-speaking English learners Not to be administered to: –English-only, I-FEP, R-FEP students –English learners whose primary language is not Spanish –Note – students take STS in addition to the CST and / or CMA 2012 STAR Order Management || Slide 16 October 2011

17. What Needs to Be Ordered, by Grade 2012 STAR Order Management || Slide 17 October 2011

18. What needs to be ordered? Grade 2 CST grade-level test booklet for each student to be tested Contains: –CST for English–Language Arts –CST for Mathematics STS grade-level test booklet for each eligible student Contains: –STS for Reading/Language Arts –STS for Mathematics 2012 STAR Order Management || Slide 18 October 2011

19. What needs to be ordered? Grade 3 CST grade-level test booklet for each student to be tested with one or more CST CST test booklet contains: –CST for English–Language Arts –CST for Mathematics CMA test booklet for each eligible student Contains: –CMA for English–Language Arts –CMA for Mathematics STS grade-level test booklet for each eligible student Contains: –STS for Reading/Language Arts –STS for Mathematics 2012 STAR Order Management || Slide 19 October 2011

20. What needs to be ordered? Grade 4 CST grade-level test booklet for each student to be tested with one or more CST Contains: –CST for English–Language Arts –CST for Mathematics CMA grade-level test booklet for each eligible student Contains: –CMA for English–Language Arts –CMA for Mathematics STS grade-level test booklet for each eligible student Contains: –STS for Reading/Language Arts –STS for Mathematics 2012 STAR Order Management || Slide 20 October 2011

21. What needs to be ordered? Grade 4 (cont.) CST for Writing test booklet for all students taking the CST for ELA CMA for Writing test booklet for all students taking the CMA for ELA Note – there is no writing test for the STS 2012 STAR Order Management || Slide 21 October 2011

22. What needs to be ordered? Grade 5 CST grade-level test booklet for each student to be tested with one or more CST Contains: –CST for English–Language Arts –CST for Mathematics –CST for Science CMA grade-level test booklet for each eligible student Contains: –CMA for English–Language Arts –CMA for Mathematics –CMA for Science STS grade-level test booklet for each eligible student Contains: –STS for Reading/Language Arts –STS for Mathematics 2012 STAR Order Management || Slide 22 October 2011

23. What needs to be ordered? Grade 6 CST grade-level test booklet for each student to be tested with one or more CST Contains: –CST for English–Language Arts –CST for Mathematics CMA grade-level test booklet for each eligible student Contains: –CMA for English–Language Arts –CMA for Mathematics STS grade-level test booklet for each eligible student Contains: –STS for Reading/Language Arts –STS for Mathematics 2012 STAR Order Management || Slide 23 October 2011

24. What needs to be ordered? Grade 7 CST grade-level test booklet for each student to be tested with one or more CST Contains: –CST for English–Language Arts –CST for Mathematics For students not completing an Algebra I course CMA grade-level test booklet for each eligible student Contains: –CMA for English–Language Arts –CMA for Mathematics For students not completing an Algebra I course CST or CMA Algebra I test booklet For students completing a standards-aligned Algebra I course 2012 STAR Order Management || Slide 24 October 2011

25. What needs to be ordered? Grade 7 (cont.) STS grade-level test booklet for each eligible student Contains: –STS for Reading/Language Arts –STS for Mathematics (grade-level) Algebra I STS test booklet For students completing a standards-aligned Algebra I course CST for Writing test booklet for all students taking the CST for ELA CMA for Writing test booklet for all students taking the CMA for ELA Note - there is no writing test for the STS. 2012 STAR Order Management || Slide 25 October 2011

26. What needs to be ordered? Grade 8 CST grade-level test booklet for each student to be tested Contains: –CST for English–Language Arts –CST for Science –CST for History–Social Science CMA grade-level test booklet for each eligible student Contains: –CMA for English–Language Arts –CMA for Science 2012 STAR Order Management || Slide 26 October 2011

27. What needs to be ordered? Grade 8 (cont.) EOC CST or CMA mathematics test booklet All grade 8 students MUST take a mathematics test Test booklet contains one of the following: –CST or CMA for Algebra I –CST for General Mathematics –CST or CMA for Geometry –CST for other EOC mathematics Courses aligned with the CST or CMA blueprint 2012 STAR Order Management || Slide 27 October 2011

28. What needs to be ordered? Grade 8 (cont.) STS grade-level test booklet for each eligible student Contains: –STS for Reading/Language Arts EOC mathematics STS test booklet Contains –STS for Algebra I or STS for Geometry Courses aligned with STS blueprint 2012 STAR Order Management || Slide 28 October 2011

29. What needs to be ordered? Grade 9 CST grade-level test booklet for each student to be tested Contains: –CST for English–Language Arts CMA grade-level test booklet for each eligible student Contains: –CMA for English–Language Arts EOC mathematics CST or CMA test booklet All grade 9 students MUST take a mathematics test Contains one of the following: –CST or CMA for Algebra I or Geometry –CST for General Mathematics –CST for other EOC mathematics Courses aligned with the CST or CMA blueprint 2012 STAR Order Management || Slide 29 October 2011

30. What needs to be ordered? Grade 9 (cont.) EOC science CST test booklet Contains one of the following: –Biology, or Earth Science, or Physics, etc. Courses aligned with the CST blueprint CST for EOC World History test booklet Course aligned with the CST blueprint STS grade-level test booklet for each eligible student Contains: –STS for Reading/Language Arts EOC mathematics STS test booklet for each eligible student Contains: –STS for Algebra I or STS for Geometry Courses aligned with the STS blueprint 2012 STAR Order Management || Slide 30 October 2011

31. What needs to be ordered? Grade 10 CST grade-level test booklet for each student to be tested Contains: –CST for English–Language Arts –CST for Life Science CMA grade-level test booklet for each eligible student Contains: –CMA for English–Language Arts –CMA for Life Science EOC mathematics CST or CMA test booklet Contains one of the following: –CST or CMA for Algebra I or Geometry –CST for Algebra II, or CST for Integrated Mathematics 3, and so forth Courses aligned with the CST or CMA blueprint 2012 STAR Order Management || Slide 31 October 2011

32. What needs to be ordered? Grade 10 (cont.) EOC science CST test booklet Contains one of the following: –Earth Science, or Biology, or Physics, etc. Courses aligned with the CST blueprint CST for EOC World History test booklet Course aligned with the CST blueprint STS grade-level test booklet for each eligible student Contains: –STS for Reading/Language Arts EOC mathematics STS test booklet for each eligible student Contains: –STS for Algebra I or STS for Geometry Courses aligned with the STS blueprint 2012 STAR Order Management || Slide 32 October 2011

33. What needs to be ordered? Grade 11 CST grade-level test booklet for each student to be tested Contains: –CST for English–Language Arts –CST for U.S. History CMA grade-level test booklet for each eligible student Contains: –CMA for English–Language Arts EOC for mathematics CST or CMA test booklet Contains one of the following: –CST or CMA for Algebra I or Geometry –CST for Algebra II, or CST for Integrated Mathematics 3, and so forth Courses aligned with the CST or CMA blueprint 2012 STAR Order Management || Slide 33 October 2011

34. What needs to be ordered? Grade 11 (cont.) EOC science CST test booklet Contains one of the following: –Earth Science or Biology or Physics, and so forth Courses aligned with the CST blueprint CST for EOC World History test booklet Course aligned with the CST blueprint STS grade-level test booklet for each eligible student Contains: –STS for Reading/Language Arts STS for EOC mathematics test booklet for each eligible student Contains: –STS for Algebra I or STS for Geometry Courses aligned with the ST S blueprint EAP Essay test booklet 2012 STAR Order Management || Slide 34 October 2011

35. Who Takes CST or CMA for EOC Mathematics? Grades 2–9 ALL students take a mathematics test Grades 10 and 11 Students may take no mathematics test if –They are in the first year of a multiyear Algebra I course; or –They are taking a Business Mathematics course or a general mathematics course; or –They are taking no mathematics course (unless they are eligible to take the CST for Summative High School Mathematics). Determine which mathematics test will be administered in grades 7–11 Review state blueprints available at: http://www.cde.ca.gov/ta/tg/sr/resources.asp Review curriculum Review guidelines in the Order Management Manual CMA students in grades 8 and 9 should take the CMA for Algebra I, Geometry, an EOC mathematics CST, or the CST for General Mathematics 2011 STAR Order Management || Slide 35 October 2011

36. Who takes the STS for EOC Mathematics? The STS for Algebra I is available for students in grades 7–11 The STS for Geometry is available for students in grades 8–11 Eligibility requirements are as follows: Completing the course or completed it in the summer of 2011 Same EOC rules as CST/CMA Must be Spanish-speaking English learners (EL) Not to be administered to English-only, I-FEP, R- FEP 2012 STAR Order Management || Slide 36 October 2011

37. Which Students Take the CST for General Mathematics? Students in grades 8 or 9 only who are Not taking a mathematics course; or Taking any mathematics course prior to Algebra I (e.g. Pre-Algebra, Algebra Readiness, Business mathematics, and so forth); or Not in the last year of a multiyear Algebra I course 2012 STAR Order Management || Slide 37 October 2011

38. Which Students Take Algebra I? Students in grades 7–11 who will complete an Algebra I course during the 2011 – 2012 school year or completed it in the summer of 2011. Grade 7 students not completing an Algebra I course take the grade 7 mathematics test. 2012 STAR Order Management || Slide 38 October 2011

39. Which Students Take Summative High School Mathematics? Students in grades 9-11, if: They completed Algebra I, Algebra II, and Geometry courses in previous years and completed an advanced mathematics course in the 2011 summer session or will complete it during the 2011–12 school year; or They completed a course aligned with the Integrated Mathematics 3 test blueprint in a previous year and completed an advanced mathematics course in the 2011 summer session or will complete it during the 2011–12 school year; or They completed Algebra I, Algebra II, and Geometry courses in previous years and are taking no mathematics course this year; or They completed a course aligned with the Integrated Mathematics 3 test blueprint in a previous year and are taking no mathematics course this year; or They are in grade ten or grade eleven and took the CST for Summative High School Mathematics in a previous year; those students retake the CST for Summative High School Mathematics (whether or not they are taking a mathematics class). 2012 STAR Order Management || Slide 39 October 2011

40. EOC MathematicsExample 1 Carol 2011 –Grade 9 student –Previously completed Algebra I and Geometry courses and took an Algebra II course in 2011 –Took the CST for Algebra II 2012 –Grade 10 student –Not studying mathematics –Takes CST for Summative High School Mathematics 2012 STAR Order Management || Slide 40 October 2011

41. EOC MathematicsExample 2 Robert 2011 –Grade 9 student –Took a Geometry course (but has not taken Algebra II) –Took the CST for Geometry 2012 –Grade 10 student –Not studying mathematics –Takes no mathematics test 2012 STAR Order Management || Slide 41 October 2011

42. EOC MathematicsExample 3 Juan 2011 –Grade 10 student –Took an advanced mathematics course –Took the CST for Summative High School Mathematics 2012 –Grade 11 student –Not studying mathematics –Takes the CST for Summative High School Mathematics 2012 STAR Order Management || Slide 42 October 2011

43. EOC MathematicsExample 4 Juliet 2011 –Grade 10 student –Took an advanced mathematics course –Took the CST for Summative High School Mathematics 2012 –Grade 11 student –Studying Calculus –Takes the CST for Summative High School Mathematics 2012 STAR Order Management || Slide 43 October 2011

44. Which Students Take End-of-Course Science? Students in grades 9–11 Completed a California standards-aligned science course in the 2011 summer session or will complete it during the 2011 – 2012 school year. –Review state blueprints –Review curriculum –Determine which, if any EOC science CST students in each course will take All students in grade 10 take the Life Science test Test printed in the grade 10 test booklet (both CST and CMA) Grade 10 students will also take an EOC science CST if taking a standards-aligned science course. 2012 STAR Order Management || Slide 44 October 2011

45. Which Students Take End-of-Course World History? Students in grades 9–11 Completed the World History course in the 2011 summer session or will complete it during the 2011–12 school year All students in grade 11 will take the CST for U.S. History The test is printed in the grade 11 test booklet Grade 11 students will also take the CST for World History if they meet the criteria above 2012 STAR Order Management || Slide 45 October 2011

46. EAP Essay Grade 11 Order for all students Must be taken in conjunction with additional ELA multiple-choice questions to achieve an exemption from the CSU and participating California Community Colleges. Order entered on the Early Assessment Program administration (EP01) Approve order separately 2012 STAR Order Management || Slide 46 October 2011

47. 15-minute break for everyone! 2012 STAR Order Management || Slide 47 October 2011

48. Test Administrations Multiple-choice Up to 8 administrations allowed MC01 – MC08 Each administration should have different date for First day of testing Each administrations order needs to be approved separately –Enter orders for ALL administrations before starting approval process –Report for 2012 provides list of schools without orders –Report generated when each order approved Writing Application (grades 4 and 7) CST and CMA Administration WA01 –March 6 with makeup on March 7 if in session on March 6 Administration WA02 –May 1 with makeup on May 2 ONLY if not in session on March 6 Enter and approve order separately from multiple-choice Early Assessment Program (EAP) Essay Administration EP01 –March 6 through March 30 Enter and approve order separately from multiple choice 2012 STAR Order Management || Slide 48 October 2011

49. Ordering Procedures 1.Set up test administration dates See the Webcast 2012 STAR Test Administration Setup Manual posted on www.startest.org/sms.html 2.Confirm Profile information Primary Shipping Address Secondary Shipping Address (optional) –Can be used for Supplemental Order delivery Report Shipping Address (optional) –Used to deliver Reports in summer 2012 –Address must be set up before June 1, 2012 2012 STAR Order Management || Slide 49 October 2011

50. Ordering Procedures 1.Enter order quantities for each Multiple-Choice, Writing Application, and the Early Assessment Program administration. Screen entry or Produce file containing order quantities and upload 2.Approve order for each administration. 2012 STAR Order Management || Slide 50 October 2011

51. Software Demonstration 1.Verify Profile 2.Enter order online 3.Approve order 2012 STAR Order Management || Slide 51 October 2011

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63. School district cannot approve order when errors still exist. 2012 STAR Order Management || Slide 63 October 2011

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66. Book count warnings Schools with no orders School district can still approve order when warnings exist. 2012 STAR Order Management || Slide 66 October 2011

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72. STAR Order Management File upload option 2012 STAR Order Management || Slide 72 October 2011

73. Order File Upload Format Included in Order Management Manual Fixed-length field; text file only Orders for one administration only per file 2012 STAR Order Management || Slide 73 October 2011

74. Sample File October 2011 STAR Order Management 74 2012 STAR Order Management || Slide 74 October 2010

75. Sample E-Mail 2012 STAR Order Management || Slide 75 October 2011

76. Review and Approve Review orders using Online screens and/or Printouts generated by the STAR Management System Adjust orders where necessary using Online entry to adjust quantities Approve orders All orders entered through file upload need to be approved by the district STAR coordinator 2012 STAR Order Management || Slide 76 October 2011

77. In Conclusion 2012 STAR Order Management || Slide 77 October 2011

78. Excessive Materials Ordered Charges 90% of the value of materials ordered minus value of materials used Be careful ordering! Do not over-order Large-print and braille materials are very expensive No excessive order charges for EAP Essay test books ETS will invoice approximately December 2012 2012 STAR Order Management || Slide 78 October 2011

79. Excessive Materials Ordered Charges Value of materials ordered ($x) Does not include overages Order quantities will be adjusted based on number of Pre-ID records Value of materials used ($y) If (x-y) 10%(x) then no charges will apply If (x-y) > 10%(x) then charges will apply 2012 STAR Order Management || Slide 79 October 2011

80. Excessive Materials Ordered Charges Example 1 Value of materials ordered = $5,000 Value of materials used = $4,600 Difference between ordered and used = $400 10% of materials ordered = $500 Difference ($400) is less than 10% of materials ordered ($500) No charges will apply 2012 STAR Order Management || Slide 80 October 2011

81. Excessive Materials Ordered Charges Example 2 Value of materials ordered = $5,000 Value of materials used = $4,100 Difference between ordered and used = $900 10% of materials ordered = $500 Difference ($900) is greater than 10% of materials ordered ($500) Charge will apply Charge will be $900 – $500 = $400 2012 STAR Order Management || Slide 81 October 2011

82. Review Set up test administration dates NPS schedules may be different from district schedules Enter order quantities for each administration Multiple-choice Writing (CST and CMA, grades 4 and 7) EAP Essay Approve orders Every administration 2012 STAR Order Management || Slide 82 October 2011

83. Timetable Gather data from sites immediately Enter orders: Now through December 1, 2011 Orders reviewed by ETS throughout December and January Adjustments to initial orders up until Order Sent for Packaging date If required, place supplemental orders after Order Sent for Packaging date Track order status 2012 STAR Order Management || Slide 83 October 2011

84. Questions? 2012 STAR Order Management || Slide 84

85. More Questions? For STAR technical questions: STAR TAC800-955-2954 For STAR policies: CDE916-445-8765 For accountability questions: CDE Academic Accountability Unit916-319-0863 October 2011 2012 STAR Order Management || Slide 85

86. Next Webcast 2012 STAR Pre-ID Workshop Webcast November 16, 2011 2012 STAR Order Management || Slide 86 October 2011