Download presentation
Presentation is loading. Please wait.
1
Riding the Wave of Innovation
Using User Defined Dimensions and the Variable Column Report for Financial Reporting John Green Chief Software Architect
2
What we will do today Create a user defined dimension
Create an income statement Create a student activity report
3
Steps to create an Income Statement
Set up dimensions in Dimension Master INCOME TYPE – The account type for each account INCOME OBJECT – The object ranges for the income statement Define the dimensions in dimension account mask Set up a report spec to use the dimensions
4
Set Up Dimensions Add INCOME TYPE and INCOME OBJECT to the Dimension Master
5
Set Up Dimension Types You can mass create the Dimension Types by
Create a line that includes all applicable fields except the Acct Type Check the boxes for the account types that you want to create Click the Create Records button
6
Set Up Dimension Types The dimensions were created for the account types selected
7
Mass Load Dimensions into Accounts
Put in one line for each account type with the type and the dim value being the account type Optionally you can add a Dimension Description for each account type The 1 and 2 before the dimension name are to allow the report to sort revenues before expenses
8
Mass Load Dimensions into Accounts
Set up the dimension ranges for the revenue options. Use the dimension value range for the dim value Add a description for each entry Note the sequence 0 captures all account types and is set to zero to set first the 1100 series dimensions has additional ranges. A 2 is set to load the 1120, 1134, 1500 and 5000 dimensions
9
Mass Load Dimensions into Accounts
Set up dimension ranges for expense accounts Put a description for each type you want a description In this situation the is defined for multiple ranges
10
Dimension Values in the Chart of Accounts
INCOME TYPE and INCOME OBJECT are now setup for each account You can now report on these dimensions
11
Create a Report Style Create a Report Style to use for the Income Statement
12
Report set up for dimensions
A Report Spec is set up to user the dimensions
13
Our report with the dimensions
14
Building a Student activity report
15
Variable Column Report Columns
Current Year – Start with CY Differences between values – Start With % and D Account Measures - Start with AM Budget Prep – start with B – need a Scenario Pre encumbrance values start with PRE Prior Year start with PY and go back five years There are other special values
16
Current Year Values CYABP Current Year Adjusted Budget Period
Period Adj Bud CYABY Current Year Adjusted Budget YTD YTD Adj Bud CYABYN Current Year Adjusted Budget YTD - N YTD Adj Budget CYACBB Current Year Actual Beginning Balance Cur Act Beg Bal CYACP Current Year Actual Period Period Expended CYACY Current Year Actual YTD YTD Expended CYADP Current Year Adjustments Period Period Adjust CYADY Current Year Adjustments YTD YTD Adjustments CYAVP Current Year Available Balance Period Period Aval Bal CYAVY Current Year Available Balance YTD YTD Aval Bal CYENBG Cur Yr Encumbrance Beginning Balance Begin Encumb CYENP Current Year Encumbrance Period Period Encumb CYENY Current Year Encumbrance YTD YTD Encumbrance CYESAC Current Year Estimated Year end Actual Cur Est ACT CYEXPY Current Year Expenditures Cur YR Exp CYOBA Current Year Amended Budget Amend Budget CYOBB Original budget beginning balance Orig Budget CYOBP Current Year Original Budget Period Period Orig Bud CYOBY Current Year Original Budget YTD YTD Orig Budget CYREVY Current Year Revenues Cur YR Rev
17
Differences %ABPB BPS Percentage Prop Bud vs YTD Adj Bud %Prop vs Adj
%CYADA Cur Yr Percent YTD Adj Bud vs YTD Actual %Adj vs Actual %CYAEY Cur Yr Percent YTD Actual vs Encumbrance %Exp vs Encumb %CYAVA Cur Yr Percent YTD Adj Bud vs YTD Avail % Available %CYAVY %Adj vs Avail %CYUSY % Used %PY1AA Prev Yr Percent YTD Adj Bud vs YTD Act %PY1 vs Act YTD %PY1AC Prev Yr Percent YTD Actual vs Actual Cur %PY1 vs Act Cur %PY1AD Prev Yr Percent YTD Adj Bud vs Cur Adj B %PY1 vs Adj Bud DCACP1 Difference CUR Actual Vs Previous Year 1 Amt CUR - PY1 DCACP2 Difference CUR Actual Vs Previous Year 2 Amt CUR - PY2 DCACP3 Difference CUR Actual Vs Previous Year 3 Amt CUR - PY3 DCADP1 Difference CUR Adjustment Vs Prev Yr 1 Adj CUR - PY1 DCADP2 Difference CUR Adjustment Vs Prev Yr 2 Adj CUR - PY2 DCADP3 Difference CUR Adjustment Vs Prev Yr 3 Adj CUR - PY3 DCENP1 Difference CUR Encumbrance Vs Prev Yr 1 Enc CUR - PY1 DCENP2 Difference CUR Encumbrance Vs Prev Yr 2 Enc CUR - PY2 DCENP3 Difference CUR Encumbrance Vs Prev Yr 3 Enc CUR - PY3 DCOBP1 Difference CUR Orig Budget Vs Prev Yr 1 Bud CUR - PY1 DCOBP2 Difference CUR Orig Budget Vs Prev Yr 2 Bud CUR - PY2 DCOBP3 Difference CUR Orig Budget Vs Prev Yr 3 Bud CUR - PY3 DYACP3 Difference YTD Actual Vs Previous Year 3 Amt YTD - PY3 DYADP3 Difference YTD Adjustment Vs Prev Yr 3 Adj YTD - PY3 DYENP3 Difference YTD Encumbrance Vs Prev Yr 3 Enc YTD - PY3 DYOBP3 Difference YTD Orig Budget Vs Prev Yr 3 Bud YTD - PY3
18
Account Measures ACCFTE Account FTE AMFTE Account FTE measure amount
AMOTH1 Account Other1 measure amount Acct Measure1 AMOTH2 Account Other2 measure amount Acct Measure2 AMSTC Account Student Count measure amount Student Count
19
Budget Prep Fields BDCURA BPS Difference Prop Bud vs Cur Actual
Prop vs Cur Act BDCURB BPS Difference Prop Bud vs YTD Adj Bud Prop vs Cur Bud BDCURO BPS Difference Prop Bud vs YTD Original Prop vs YTD Org BPEST BPS Estimated Current Amount Est Cur Amt BPMEAS Budget prep account measure Budget Measure BPMGM BPS Managed Budget Managed Budget BPNY1M Next Yr BPS Managed Budget Next Yr Mgd Bud BPNY1P Next Yr BPS Proposed Budget Next Yr Prp Bud BPNY1S Next Yr BPS Salary Admin Next Yr Sal Adm BPNY1Z Next Yr BPS Zero budget Bal Requested Next Yr ZBB Req BPNY2P Next Yr 2 BPS Proposed Budget Next Yr 2 Bud BPNY3P Next Yr 3 BPS Proposed Budget Next Yr 3 Bud BPNY4P Next Yr 4 BPS Proposed Budget Next Yr 4 Bud BPNY5P Next Yr 5 BPS Proposed Budget Next Yr 5 Bud BPPRO BPS Proposed Budget Proposed Bud BPSAD BPS Salary Admin Sal Admin BPZBB BPS Zero budget Balance Requested ZBB Requested
20
Pre Values PREALL Current Year Pre Values Pre Encumb All PREENC
Current Year Preencumbrance PreEncumbrance PREPAY Current Year Prepayable PrePayable PREWAR Current Year Prewarehouse PreWarehouse
21
Prior Year PY1ABP Previous Year 1 Adjusted Budget Period
Prev1 CUR Adj B PY1ABY Previous Year 1 Adjusted Budget YTD Prev1 YTD Adj B PY1ACP Previous Year 1 Actual Period Prev1 CUR Exp PY1ACY Previous Year 1 Actual YTD Prev1 YTD Exp PY1ADP Previous Year 1 Adjustments Period Prev1 CUR Adj PY1ADY Previous Year 1 Adjustments YTD Prev1 YTD Adj PY1AVP Previous Year 1 Available Balance Period Prev1 CUR Aval PY1AVY Previous Year 1 Available Balance YTD Prev1 YTD Aval PY1ENP Previous Year 1 Encumbrance Period Prev1 CUR Encm PY1ENY Previous Year 1 Encumbrance YTD Prev1 YTD Encm PY1OBP Previous Year 1 Original Budget Period Prev1 CUR Bud PY1OBY Previous Year 1 Original Budget YTD Prev1 YTD BUD PY2ABP Previous Year 2 Adjusted Budget Period Prev2 CUR Adj B PY2ABY Previous Year 2 Adjusted Budget YTD Prev2 YTD Adj B PY2ACP Previous Year 2 Actual Period Prev2 CUR Exp PY2ACY Previous Year 2 Actual YTD Prev2 YTD Exp PY2ADP Previous Year 2 Adjustments Period Prev2 CUR Adj PY2ADY Previous Year 2 Adjustments YTD Prev2 YTD Adj PY2AVP Previous Year 2 Available Balance Period Prev2 CUR Aval PY2AVY Previous Year 2 Available Balance YTD Prev2 YTD Aval PY2ENP Previous Year 2 Encumbrance Period Prev2 CUR Enc PY2ENY Previous Year 2 Encumbrance YTD Prev2 YTD Enc PY2OBP Previous Year 2 Original Budget Period Prev2 CUR Bud PY2OBY Previous Year 2 Original Budget YTD Prev2 YTD Bud PY3ABP Previous Year 3 Adjusted Budget Period Prev3 CUR Adj B PY3ABY Previous Year 3 Adjusted Budget YTD Prev3 YTD Adj B PY3ACP Previous Year 3 Actual Period Prev3 CUR Exp PY3ACY Previous Year 3 Actual YTD Prev3 YTD Exp PY3ADP Previous Year 3 Adjustments Period Prev3 CUR Adj PY3ADY Previous Year 3 Adjustments YTD Prev3 YTD Adj PY3AVP Previous Year 3 Available Balance Period Prev3 CUR Aval PY3AVY Previous Year 3 Available Balance YTD Prev3 YTD Aval PY3ENP Previous Year 3 Encumbrance Period Prev3 CUR Enc PY3ENY Previous Year 3 Encumbrance YTD Prev3 YTD Enc PY3OBP Previous Year 3 Original Budget Period Prev3 CUR Bud PY3OBY Previous Year 3 Original Budget YTD Prev3 YTD Bud PY4ABY Previous Year 4 Adjusted Budget YTD Prev4 YTD Adj B PY4ACY Previous Year 4 Actual YTD Prev4 YTD Exp PY4ADY Previous Year 4 Adjustments YTD Prev4 YTD Adj PY4ENY Previous Year 4 Encumbrance YTD Prev4 YTD Enc PY4OBY Previous Year 4 Original Budget YTD Prev4 YTD Bud PY5ABY Previous Year 5 Adjusted Budget YTD Prev5 YTD Adj B PY5ACY Previous Year 5 Actual YTD Prev5 YTD Exp PY5ADY Previous Year 5 Adjustments YTD Prev5 YTD Adj PY5ENY Previous Year 5 Encumbrance YTD Prev5 YTD Enc PY5OBY Previous Year 5 Original Budget YTD Prev5 YTD Bud
22
Special Values CYABYN Current Year Adjusted Budget YTD - N
YTD Adj Budget CYACBB Current Year Actual Beginning Balance Cur Act Beg Bal CYESAC Current Year Estimated Year end Actual Cur Est ACT CYEXPY Current Year Expenditures Cur YR Exp CYOBA Current Year Amended Budget Amend Budget CYOBB Original budget beginning balance Orig Budget CYREVY Current Year Revenues Cur YR Rev OPYREC Open YTD Receivable Amount Open YTD Rec P1ABYN Prior Year 1 Adjusted Budget YTD - N PCT A formula to calculate a value Formula PREALL Current Year Pre Values Pre Encumb All RVYREC YTD Revenue Received Amount YTD Rev Rec
23
Report Style
24
Report Specifications
25
Student Activity Report
26
Additional Training If you are interested in other alio WebEx group training sessions, you can view a list of sessions currently available at, If you prefer one-on-one training, please contact your alio support provider directly for cost and scheduling information. If you have any questions or concerns, please contact alio support at or by direct to
27
Thank you for Attending!
Discussion Thank you for Attending!
28
Thank you for Attending!
Similar presentations
