1. Figure A Figure B 12/07/2006 Rev B
If your screen looks like the picture (figure A) with the slide show visible (circled in red) on the left hand side of the screen you need to press the button F5 now
Figure A
If your screen looks like the picture (figure B) click your left mouse button to continue.
Figure B
12/07/2006 Rev B

2. T-1550 Documentation lodgement in IMS
This work has been produced for DGL (Aust) Pty Ltd
This Learner’s Tool is about the skills and knowledge required for decanting at DGl (Aust) facilities.

3. Section 1 : What is it What is document lodgment
Our safety system generates over 1500 safety walks,
1500 safety audits, 400 tool box meetings,
1500 NHVAS weekly sheets, minute of safety programs
and so on
To track the these documents a Document lodgment program has
been created.
The use of the document lodgment program is not limited to
HSEQ.
For example you may have a local requirement to weekly
save all Run sheets or forklift prestart checklists to a directory.
Contact HSEQ if you wish to utilize the lodgment program for other functions

4. Section 2 : How to access it
Once you are logged into IMS you can open the program by clicking on the “lodge a document” item on the processing menu.

5. Section 2 : How to use it
Select the document type you wish to lodge and press GO.
SWALK = Safety Walk
SAUDIT = Safety Audit
TOOLBOX = Toolbox meeting
5MINSAFE = Five minutes of Safety
NHVAS = NHVAS weekly form
STOREINS = Monthly Store inspection

6. Section 2 : How to use it Click on the week you want and press edit
Once you have pressed edit the load button will become active.
Press this button and it will take you through to windows explorer so you can select the file to load
Double click on the file you require and the file will be loaded
No further action is then required
Do not press Close Entry this is a function of the HSEQ

7. Section 2 : Further information
All File types for the ones setup by HSEQ must be PDF.
However it is possible to create new file types with word or excel files
For example timesheets could be loaded into this system
If you are responsible for multiple divisions you must log into each division separately before loading documents.
Documents can be set to weekly, monthly, quarterly, and yearly
Once it is lodged anyone with access to your site can see the document as well as HSEQ staff
DO NOT CLOSE DOCUMENTS
THIS IS A FUNCTION OF HSEQ

8. Test your knowledge
Through the following slides you will be asked an number of questions to show that you have understood the content of this learning tool
Please record your answer on the training form F-260.
You will be required to submit the answers to the DGL HSEQ unit
11/23/2018

9. Question 1 Only PDF files can be loaded into the system? a) True
b) False

10. Question 2
If I am responsible for multiple divisions I can load the documents whilst lodged into the one depot
a) True
b) False

11. Question 3
The document lodgement program is limited to use by the HSEQ business unit
a) True
b) False

12. Question 4 Anyone can view a document once it has been lodged. a) True
b) False

13. Additional information
12/07/2006 Rev B