1. Student October Collection Office Hours 9/21/2017

2. Student October Office Hours
Agenda
English Learner Data Reporting
Changes for to EL Reporting
English Learner Logical Sequence
Using EL Reports
Common Questions in EL Data Reporting
Questions and Concerns

3. English Learner Reporting
English Learner Data is reported in the Demographic File in three fields
Language Background: determined by district/school staff using Home Language Survey (HLS).
All students must have a valid language background. ‘eng’ is used for English speakers.
Language Proficiency: The level of English proficiency for a student based upon W-APT
Language Instruction Program: The type of program a student is receiving English Learner services from. 3

4. Language Background Language Background
The three letter code for a student’s language that is determined by HLS.
Language Background codes can be found on the CDE website
Students with a Language Background of ‘eng’ (English) must have Language Proficiency and ESL_Status/Bilingual codes of ‘0’
Students with a Language Background that is not ‘eng’ (English) must have a valid Language Proficiency code other than ‘0’ 4

5. Language Instruction Program
New Field with the following codes:
Any student with Language Proficiency of NEP/LEP/FEP M1 & M2 must have a value other than 00
FEP exit Year 1 and Exit Year 2 may have any code
Please do not use Other (97) prior to consulting with CDE’s office of Culturally and Linguistically Diverse Education 00
No or Not Applicable 01
English as a Second Language (ESL) or English Language Development (ELD) 02
Dual Language or Two-way Immersion 03
Transitional Bilingual Education or Early-Exit Bilingual Education 04
Content Classes with integrated ESL Support 05
Newcomer programs 97
Other 98
Not in a Language Instruction Program, Parent Choice (Parent Refusal)
Morgan Holmgren – –

6. Language Instruction Program
Parental Refusal
data collections did not allow students to be coded as parent refusals when language proficiency code = FEP
data collections allows students to be coded as parent refusal when language proficiency = NEP, LEP, and FEP
Students coded as parent refusal must have a valid language proficiency code: NEP, LEP, FEP
They cannot be FELL or PHLOTE

7. Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961
Language Proficiency
Language Proficiency
Non-English Proficient (NEP) 1
Limited English Proficient (LEP) 2
Fluent English Proficient (FEP) 3
N/A
Primary Home Language Other Than English (PHLOTE) 4
Former English Language Learner (FELL) 5
FEP Monitor Year 1 6
FEP Monitor Year 2 7
FEP Exit Year 1 8
FEP Exit Year2 9
Morgan Holmgren – –

8. Language Proficiency EL Logical Sequence
Language Proficiency will incorporate additional categories of Fluent English Proficient (FEP) than were previously captured in the ESL/Bilingual categories.
Once students have completed a full school year coded as FEP Exited Year 2 they should move to FELL
In prior years students would remain FEP (Exited Year 3+)
NEP / LEP
FEP Monitor Year 1
FEP Monitor Year 2
FEP Exited Year 1
FEP Exited Year 2
FELL

9. Language Proficiency: Transfers Into District
In prior years, when students transferred into a district and district determined student to be fluent/non-EL, students should have been coded as FELL / PHLOTE.
Starting in , CDE will allow additional flexibility – under ESSA and ELPA – to report the students as following the state progression.
If a student transfers to your district from another district you may report them as following the logical progression or
You may report them as FELL
CDE strongly encourages your district to be consistent and code all transfers in the progression or FELL
Morgan Holmgren – –

10. Language Proficiency: Transfers into District
Example
Student enrolls in your district from another Colorado School District
Following your district practices the student:
Has a language background other than English
Is assessed and determined to be fluent in English (not eligible for EL services)
Student then may be coded as:
FEP : Monitor 1, Monitor 2, Exit 1, or Exit 2
PHLOTE or FELL
You use a CDE resource to find out that in October student was coded as: FEP – Monitor Year 1
You may follow that progression and have them coded as FEP – Monitor Year 2 for the school year Or
You may code the student as FELL
Morgan Holmgren – –

11. Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961
Language Proficiency
How will you know how to code students who were FEP last year?
English Learner Historical Reporting
1 SASID at a time
All prior history in our database
If a student has been FEP and Exited two years in a row then FELL
If a student has been FEP and Exited 1 year then FEP Exited Year 2
English Learner Historical Reporting by District
All students in your district with language background <> eng
State FEP Logical Code includes our recommended value based upon the previous year
Morgan Holmgren – –

12. Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961
Language Proficiency
EL Logical Sequence errors to look out for:
District Transfers
Code them as FELL at first and they will trigger warnings to tell you where in the progression CDE expects them:
SP295, SP297, SP299
Only triggered if coded as FELL
Error Code
Current Year Code
Prior Year Code
2x Prior Year Code
Logical Code
SP184
FEP M2
FEP E1
SP185
FEP M1/M2/E1
FEP Exited
FEP M1
FEP E2
SP186
FEP M1/M2/E1/E2
FELL
Morgan Holmgren – –

13. Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961
EL Data Reporting
How is CDE defining an EL student now?
EL flag used by most collections and offices here at CDE will use:
NEP, LEP, FEP M1, and FEP M2 = Yes (1)
Office of Accountability will have a broader definition
NEP, LEP, and FEP (all values) = Yes (1)
ELPA funding
NEP, LEP, FEP M1, and FEP M2
Grades K-12
Students Eligible for Funding
Morgan Holmgren – –

14. Common Questions How should I report preschool students?
If your district determines a preschool student has a language background other than English
LANGUAGE_BACKGROUND <> eng
The student should be reported as having a Primary Home Language Other than English (PHLOTE)
LANGUAGE_PROFICIENCY = 4 (PHLOTE)
Students who are in preschool are generally not in an EL program and would not be reported as served by a Language Instruction Program
LANGUAGE_PROGRAM = 00 (No)
If the school is providing English Learner services through the regular school program you may report then as NEP/LEP
LANGUAGE_PROFICIENCY = 1, 2 (NEP, LEP)
LANGUAGE_PROGRAM <> 00

15. Common Questions How should I report preschool students?
Preschool students are not eligible for ELPA funding and will not appear in ELPA reports.
Preschool and Kindergarten Students cannot be coded as FEP or FELL
LANGUAGE_PROFICIENCY <> 5, 6, 7, 8, or 9
if ENTRY_GRADE_LEVEL = 004, 006, or 007
If the student is fluent and does not require services they should be coded as PHLOTE

16. Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961
Student October
Friday 15th: Deadline for requesting Alternate Count Day and FRL Variance Waiver from FAST
September
Monday 2nd: Count Day
Thursday 5th: Deadline for first student interchange upload
Thursday 12th: Suggested date for error free interchange files
Thursday 19th: Deadline for creating first snapshot
Thursday 26th: Suggested date for error free snapshot
October
Tuesday 7th 5pm: Suggested snapshot submission date
Friday 10th 5pm: Legislated snapshot submission deadline
Tuesday 28th: Last day to resubmit snapshot
November
Morgan Holmgren – –

17. Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961
Student October
Questions, Comments, or Suggestions…
Please ask about anything or let us know what you are thinking about Student October
Morgan Holmgren – –