1. Special Services Meeting
May 6, 2016

2. Agenda Sps Statistics End User Requirements
Special Services Survey Results
Universal Forms Project
Leap Year Defect
DASL Release
Sps Release
Parent & General Invitation
District Bank Access
EMIS Review Report
Defect Resolutions
Sps Release
Test Dates
EOC Grad Requirements
End of Year
Completing Task
Reports
Sign off sheet
Shut Down
url Change
Uncheck to EMIS
Sps Trainings
Sps Meetings
Sps Release 16.0
Questions & Answers

3. NEOnet Sps Statistics
There are a total of 72 educational entities including; 22 districts, 1 ESC, 2 Career Centers, 47 Community Schools and 2 Digital Academies in the NEOnet consortium using the Special Services software.
Akron Digital Academy Barberton City Schools Buckeye Local Schools Brunswick City Schools Cambridge Community Schools (19)* Cloverleaf Local Schools Copley-Fairlawn City Schools Coventry Local Schools Cuyahoga Falls City Schools Cuyahoga Heights Local Schools Green Local Schools Kent City Schools Manchester Local Schools Maplewood Career Center Maple Heights City Schools *Indicates New District(s) for
Mogadore Local Schools Nordonia Hills City School Norton City Schools Orange City Schools* Portage Lakes Career Center Revere Local Schools Richmond Heights Local Schools Schnee Learning Center Springfield Local Schools Steel Academy Summit Academy Community Schools (27)* Summit County Preschools Tallmadge City Schools Twinsburg City Schools Woodridge Local Schools
1 Local School and 5 Community Schools for

4. End User Requirements

5. Special Services Survey
The Special Services Survey was sent out in April and the results were given at the Educational Operating Committee Meeting.
The survey included enhancements and defects.
The results will be sent to Software Answers.

6. Universal Special Education Forms Project Survey
Office of Exception Children
Per phone call with the ODE
Collecting data from the survey to recommend a product
Not developing a software program
Survey will be sent out around the week of May 3rd.
Window will be open for 2 weeks

7. DASL - Leap Year
DASL was not accepting IEP events and services that included the Feb 29th (2/29/2016 to 02/28/2017) when entering or importing data.
End date had to be changed to 02/27/2017
DASL is aware of the issue
No plans to fix
Put an enhancement request to include Feb 29th for future leap year(s).

8. DASL Release
DASL Import Screens - these screens have been updated to include the new tests
Student Next Generation Assessments (CN)
Student End of Course Exam (GE)

9. Sps Release 15.3.0 Parent and General Invitation
the Import Contact icon has now been moved from the top of the screen directly onto the form next to the text field.

10. Sps Release
Parent and General Invitation

11. Sps Release
Parent and General Invitation

12. Sps Release 15.3.0 District Banks Access
When switching from the Default Class to a different class, District Banks are now available to all users.

13. Sps Release 15.3.0 District Bank Access
User can now see and access the District Banks from the Quick Task Menu.

14. Sps Release 15.3.0 EMIS Review Report Performance Improvement
The length of time allowed for the report to generate has been increased
Originally only allowed for approximately 2 minutes
Time has been extended to 10 minutes

15. Sps Release 15.3.0 Defect Resolutions Open Task
Oops Error, no longer displays
Occurred when opening certain forms
Saving Forms
All data is saved
Performance Enhancements
Completed Tasks
Performance has been improved
Class Print
Attempting to print forms for a large number of students
Additional time has been given up to 10 minutes
Completed Task
Switching Districts
Moving between Completed Tasks and Open Task
Is Successful without error

16. Sps Release
Fall Block 2017 and Fall Block 2016 have been added to the drop-down lists in the DATE OF TEST column on all Statewide and District Wide Testing forms (IEP 12, SP 3, and Section 504 Plan 2)requirement.

17. Sps Release
When you are completing an IEP 12 or SP 3 form and select a high school course in the AREA drop-down list that has an end of course exam, a new yellow box displays beneath the table.
In this box, select the check box next to a course name if you want to excuse the student from the consequences of not passing the End of Course graduation

18. Sps Release
Performance improvements have been made so that you can delete unnecessary task pages without encountering time out issues.

19. Completing Tasks
All Tasks should be Completed with the exception of valid Progress Reports Tasks by the end of the school year.
Any task left open at the end of the school year can be overwritten with any form changes.
To find tasks that are still left open, run the Sps Open Task Report by Owner (blue icon) for all buildings.
This will give you the student name, task, start/end date and Task Owner.

20. Reports
Sps Open Task by Owner - Displays existing open tasks for a student by owner.

21. Open Task by Owner

22. Sign Off Sheets
We would like to have the sign-off sheets sent to NEOnet by Friday, June 24th
This includes IEP, ETR, 504, BIP, SOP, SP, WEP, Other Tasks and Progress Reports ( ).
I will send this out electronically as well.

23. Shut Down
The tentative plan is to shut down the ProgressBook Suite July 1, 2016 at 3:00pm for maintenance, rollover, and installation of the release.
Should this date change we will send out an .
GradeBook & Sps down approximately one month.
DASL will remain up.
Please send addresses of users who will need to write tasks over the summer.
NEOnet will everyone needing access when Special Services is available.

24. url Change
Beginning July 1st, the url address will change for the entire ProgressBook Suite
Currently we are redirecting users
This will affect bookmarks and saved passwords
We will be sending out those changes to the district
Old links will result in a 400 error

25. Uncheck to EMIS
We will be unchecking to EMIS over the summer for districts using the EMIS Module
Any district interested in using this module please contact me to setup training

26. Beginning of Year 2016-2017 Admin Training
Beginning of the year training will be held on the following dates in the NEOnet Lab.
Monday, August 8, 2016
9:00 – 11:00
Wednesday, August 10, 2016
1:00 – 3:00
This training will review the District Banks Administration, Student Contacts, Case Management Class setup and User Roles/Security and changes to the software

27. New User & 504 Training Dates will be posted over the summer for
New User 504 Plan Training
EMIS Module Training
Banks Training

28. Sps Special Services Meetings
September 24, 2016
December 9, 2016
March 3, 2017
May 5, 2017
All User Meetings are held from 9:00 – 11:00 at NEOnet in Room A
Please register online for all trainings and meetings on the NEOnet website
Agendas will be sent out before the meeting.

29. Sps Release 16.0 New User Interface Copy Task Information
Additional Banks
New State Standards Selection screens
Page Order when Printing

30. Questions & Answers