2. Scheduling Services Team Meeting 15 May 2018

3. Agenda Semester 2 Class Management Availability Refresher
FlindersPro Update
Variants
Workshop Activity
Processes/issues update

4. Semester 2 Class Management
Automatic reports set up for Semester 2
Enrolment/Class Spaces Comparison Report
Class Registration Exception Report
Class Wait List Registration Report
Low enrolments – is the topic viable?
Classes with low numbers – cancel?
Waitlists – are you monitoring now?

5. Semester 2 Class Management
Export to Excel

6. Availability Refresher
Deadline: 18 May (or earlier)
Who is checking the data
Enrolment and Course Advisors?
Teaching Program Directors?
Course Coordinators?
All of the above?
Topic Availability tuition pattern updates due 21 June
New Topics/Versions – need to be in Student Two by 31 May
Add new Availabilities from 4 June
Availabilities not offered – list to Quality Education Team
Any issues/concerns identified?

7. FlindersPro Update Meeting held with the Development Team
Raised issues/functionality:
Automatic Deletion
Contract Extension
Save and submit later
Schedule Imports
Correspondence
Terms and Conditions
People & Culture approval required for some changes
Development team reviewing feedback
Software updates not reflected in old processes

8. Variants What is a variant?
Definition: a form or version of something that differs in some respect from other forms of the same thing or from a standard.

9. Variants
The blue duck represents the variant:
Location
Equipment
Duration

10. Group Activity Split into 4 groups
Prepare a list of task that need to be completed each month
Each group will be allocated 3 months
How often do you need to do the task
W = Weekly
TW = Twice Weekly
D = Daily
Tracy
Julie
Leesa
Claire
Angela
Jacqui
Megan
Karen
Courtney
Kerry
Heidi
Luke
Alecia
Caroline
Tracey
Anne

11. Group Activity Task Jan Feb Mar Apr May June July Aug Sep Task 1 W DTW
Task 3
Task 4
Task 5

12. Processes/issues update
Are you experiencing any issues?
What processes are working well or not working?
Training required?
Share best practice?