1. Meetings, Teaming, Advisor Time
Class 3 Notes – Sections 1-4
CSC 492 – Senior Design – Spring 2018
Ms. Margaret Heil Director Dr. Sarah Heckman Technical Advisor (Section 1)
Dr. Lina Battestilli & Dr. Jason King Technical Advisors (Sections 2 & 3) Dr. David Sturgill Technical Advisor (Section 4) Mr. Michael DeHaan Technical Consultant/Advisor (Section 4) Mr. Ignacio Domínguez TA/Technical Advisor (Section 4)
Mr. Nick Freeman Technology Specialist Ms. Bethany Janos & Mr. Brian Clee TAs

2. Class 3 Topics & Activities
Teaming Exercise
Preparing for Initial Sponsor Meeting
Meetings: Agendas & Minutes
Individual Logs – Mr. Nick Freeman
Stages of Teaming
Setting Up First Meeting & Time with Advisors

3. Team Exercise

4. Team
“A Team is a small number of people with complementary skills who are committed to a common purpose, performance goals, and approach for which they hold themselves mutually accountable.”
The Wisdom of Teams, Creating the High-Performance Organization
Katzenbach & Smith, 1993

5. Sponsor Meeting Prep

6. Team Meetings
Guided by an agenda
Purposeful
Recorded using minutes

7. Agenda Best when distributed prior to meeting Helps team members to:
Prepare
Control
Maintain focus
Sample agenda on course website

8. Agenda Contains information about the meeting: When Where
Begin – end time
Purpose & topics
Who will talk about what
Time allotted for each topic
Extra materials

9. Meeting Details Provide an agenda before meeting
Know and state the purpose of meeting
Determine and state desired outcome of meeting
Define time limits
Plan on time for consensus-building
Assign a recorder to write and distribute minutes

10. Meeting Details Assign tasks Leave time to evaluate the meeting
Plan agenda for the next meeting

11. Meeting Minutes Record of team discussions & decisions
Record of task assignments & assignees
Used as a communication tool
Sample on course website

12. Sponsor Meeting Action Items
Research sponsor & problem
Formulate questions
Prepare agenda – send rough draft to MRH
Don't forget introductions
Clarify resources needed
Explore requirements
Ask the questions!
Appoint a recorder

13. Individual Logs
Mr. Nick Freeman