1. Recent and next activities
Program: Erasmus+Capacity Building in Higher Education   Project Title: Enhancement of HE research potential contributing to further growth of the WB region   Project acronym:
Recent and next activities
Prof. Dr Dragana Cvetković-Ilić
University of Nis
06 November 2017, Sarajevo

2. WP1 Preparation for the HR research management reform
Leader: University of Nis
1.1
Research potential at WBC universities mapped:
Questionnaire is designed and distributed to all partners. It’s been filled out by all the partners.
Done
1.2
Review of HR strategies at EU partners:
We have organized 3 meetings at our EU partner Universities with the goal to gain insight into the current HR management strategies at EU universities. EU experts have presented their experiences with the process of enhancement of the HE research potential and given useful advice.
Finished: all partners
1.3
Comparative analysis
Yet to be finished: University of Montenegro
1.4
Action plans for HE management reform
Yet to be finished: University of Montenegro, University of Tirana and University of Belgrade
1.5
HR offices and centres equipped
Yet to be finished: University of Tirana
University of Vlora
WP1 Preparation for the HR research management reform

3. WP2 Excellent university for the researchers
Leader: University of Novi Sad
Act.2.1. Reinforcing of university centres and offices by creating and adopting relevant bylaws
Concrete bylaws at WBC universities will be adopted with the purpose of improving the status of researchers and bringing the university closer to the more developed EU HE institutions, by implementing the principles of the human research strategy
Task leader: University of East Sarajevo
2.1.4
CONCRETE ACTIONS HAVE TO BE DONE BY EACH OF THE WBC UNIVERSITIES
WP1 Preparation for the HR research management reform

4. WP2 Excellent university for the researchers
Leader: University of Novi Sad
Act.2.2. Training of WBC administrative staff related to research services
Task leader: University of Novi Sad
On September 23-24, 2016, University of Novi Sad organized a training for administrative staff of the WB partner Universities related to research services.   Trainers were from the University of Liege, Coventry University and University of Politecnico di Torino. The atmosphere during the training was very satisfactory and 36 participants from all the Western Balkan University partners (Universities of Nis, Kragujevac, Belgrade, Novi Sad, Montenegro, Vlora, Tirana, East Sarajevo and Sarajevo) participated in this training.
FINISHED

5. WP2 Excellent university for the researchers
Leader: University of Novi Sad
Act.2.3. Seminar on HRS4R strategy for the university management
A one day meeting for the representatives of the University management in Belgrade,
Representatives of the management boards were educated by EU experts on the implementation of the Charter and Code through the “HR Excellence in Research”
Task leader: University of Novi Sad
A one day meeting for the representatives of the University management was organized in Belgrade, on The total number of participants was 17, among whom were the Rectors of UNI and UB, Vice rectors from UNS, UB, UNIKG, UNSA and the vice minister for sciences of Serbia. It was pointed out that the support of university managements to this important project is quintessential.
FINISHED

6. WP2 Excellent university for the researchers
Leader: University of Novi Sad
Act.2.4. HRS4R strategy created and adopted at partner universities
Awarded: University of Kragujevac
University of Novi Sad
University of East Sarajevo
Minor revision: University of Vlora
In preparation: University of Tirana
In the beginning of preparation: University of Belgrade,
University of Montenegro
IN PROGRESS

7. WP2 Excellent university for the researchers
Leader: University of Novi Sad
Act2.5 Training trainers by EU partners
It was planed that 81 trainers will participate. We went above the planned number and 87 trainers were trained.
Task leader: University of Belgrade 1.
TRAININIG IN COVENTRY :
16 participants
15-16, December 2016 2.
TRAININIG IN BELGRADE
32 participants
05-07, April, 2017 3.
TRAININIG IN LIEGE
21 participants
08-12, May, 2017 4.
TRAININIG IN TORINO
18 participants
23-27, May, 2017

8. WP2 Excellent university for the researchers
Leader: University of Novi Sad
Act.2.6. Revising and improving university bylaws regulating academic promotion procedures
Bylaws regulating promotion procedures at WBP universities
Task leader: University of Sarajevo
2.6.5
CONCRETE ACTIONS HAVE TO BE DONE BY EACH OF THE WBC UNIVERSITIES

9. How to solve this problem in Albania?
WP2 Excellent university for the researchers
Leader: University of Novi Sad
Act.2.7 Plagiarism monitoring tools implemented
All partners Universities except University of Vlora and University of Tirana purchased a plagiarism monitoring tool in 2017 and organized several trainings for the librarians, IT specialists and administrative staff who are supposed to use the authenticate software at their faculties.
It is necessary to adopt some regulations for the use of this software at each universities.
How to solve this problem in Albania?

10. CONCRETE ACTIONS HAVE TO BE DONE BY EACH OF THE WBC UNIVERSITIES
WP2 Excellent university for the researchers
Leader: University of Novi Sad
Act.2.8. Enhancing of ethical committees through legislative improvements and trainings
Task leader: University of Vlora and University of Kragujevac
The training for EC members was organised at the University of Kragujevac on 10-11, November, 2016 with the help of trainers from Coventry University and University of Liege. The total number of participants was 19, whereas according to the plan 36 members of EC ought to have been trained.
FINISHED
CONCRETE ACTIONS HAVE TO BE DONE BY EACH OF THE WBC UNIVERSITIES
Relevant bylaws with the purpose of rendering more efficient work of the EC

11. WP2 Excellent university for the researchers
Leader: University of Novi Sad
Act.2.9. Establishing links with scientific diaspora by creating and updating databases
Task leader: University of Tirana
2.9.4
Creating Alumni networks and links to them on the websites at all WBC partner universities

12. Total number of trained researchers
WP3 Excellent researchers for the community
Leader: University of Kragujevac
3.1 Training of WBC researchers concerning the role and significance of C&C and HRS4R
900 researchers (100 per WBP university) will be trained on the role and significance of C&C and HRS4R through a one-day seminar, which will be organized at each of the WBP universities, with the intention of raising awareness about the benefits of applying the principles implemented in the strategy.
Task leader: University of Nis
Name of Institution
Number of trainings
Total number of trained researchers
University of Nis 4
104
University of Belgrade 2
109
University of Novi Sad  3
108
University of Kragujevac 53
University of Montenegro 1 20
University of Sarajevo
University of  East Sarajevo
102
University of Vlora ‘Ismail Qemali’
129
University of Tirana
107

13. Total number of trained researchers
WP3 Excellent researchers for the community
Leader: University of Kragujevac
3.1 Training of WBC researchers concerning the role and significance of C&C and HRS4R
900 researchers (100 per WBP university) will be trained on the role and significance of C&C and HRS4R through a one-day seminar, which will be organized at each of the WBP universities, with the intention of raising awareness about the benefits of applying the principles implemented in the strategy.
Task leader: University of Nis
Name of Institution
Number of trainings
Total number of trained researchers
University of Nis 4
104
University of Belgrade 2
109
University of Novi Sad  3
108
University of Kragujevac 53
University of Montenegro 1 20
University of Sarajevo
University of  East Sarajevo
102
University of Vlora ‘Ismail Qemali’
129
University of Tirana
107

14. WP3 Excellent researchers for the community
Leader: University of Kragujevac
3.3 Research methodology training of WBC young researchers
1800 young researchers (100 per seminar at each WBP university) will be trained by WBC lectures during two two-day seminars on research methodology.
Task leader: University of Kragujevac
Name of Institution
Number of trainings
Total number of trained researchers
University of Nis 4
146
University of Belgrade 2 28
University of Novi Sad  3
218
University of Kragujevac
164
University of Montenegro 1 ?
University of Sarajevo
180
University of  East Sarajevo
269
University of Vlora ‘Ismail Qemali’
103
University of Tirana
193

15. WP3 Excellent researchers for the community
Leader: University of Kragujevac
3.2 Creating and updating of databases and websites for better transparency  and information flow
Task leader: University of Belgrade
3.2.4
CONCRETE ACTIONS HAVE TO BE DONE BY EACH OF THE WBC UNIVERSITIES

16. WP3 Excellent researchers for the community
Leader: University of Kragujevac
3.4 Young researchers trained in various skills
Through a two-day seminars organized in Vlora, Tirana, Kragujevac and East Sarajevo a total number of 271 researchers were trained on different topiics by experiend trainers from Liege, Coventry and Torino. Here we went beyond what was planned since 225 researchers were supposed to be trained. UMNG did not participate in any of these activities.
Task leader: University of Kragujevac
DEADLINE
University of Vlora
Trainers from Liege and Torino
Total number of participants: 64
12-13, September, 2017
University of Tirana Trainers from Liege and Torino
Total number of participants: 39
University of Kragujevac
Trainers from Coventry, and Torino
Total number of participants: 117
11-12, September, 2017
University of East Sarajevo
Trainers from Coventry and Liege
Total number of participants: 51
15-16, September, 2017

17. WP3 Excellent researchers for the community
Leader: University of Kragujevac
3.5 Training on teaching methodology
1800 members of the Junior teaching staff (100 per seminar at each WBP university) must be trained during two one-day trainings in Teaching methodology.
Task leader: University of Kragujevac
3.3.2
We are waiting for the presentation since UKG will make several presentations and I hope that we can start with these trainings in November, 2017.

18. WP3 Excellent researchers for the community
Leader: University of Kragujevac
3.6 Developing Pilot Mentoring system for newly promoted assistant professors
A pilot mentoring system will be created, and tested at least at one faculty (department) of each WBP university, with the purpose of aiding the newly promoted assistant professors to better respond to new responsibilities. This is intended as a possible response to the need of the junior teaching staff to continue receiving help and guidance from their supervisors after the completion of their PhD studies, given that this is precisely the moment that is crucial to a successful continuation of their careers.
Task leader: University of Novi Sad, University of Belgrade
It is necessary to adopt same regulation concerning Pilot Mentoring System.

19. WP3 Excellent researchers for the community
Leader: University of Kragujevac
3.7 Developing Pilot Mentoring system for newly promoted assistant professors
Motivated by a general lack of multidisciplinarity in research in WBP universities, a workshop is organized for 50 participants at each of WB partner university to demonstrate the benefit of multidisciplinary approaches, with specific case studies of a poor and profitable research, at which also the example of the University of Nis, where a Scientific Council for Multidisciplinary Studies has been established, is offered to the remaining WBC partners.
Task leader: University of Novi Sad, University of Belgrade
One workshop has to be organized for 50 participants at each of WB partner university to demonstrate the benefit of multidisciplinary approaches.

20. WP3 Excellent researchers for the community
Leader: University of Kragujevac
3.8 Guidebook for the young researchers
A guidebook in English is prepared and published, with the purpose of helping young researchers at the starting point of their careers, containing answers to many typical questions related to publishing their first paper, browsing scientific journals’ databases, SCI lists, citation indices and impact factors, participation in scientific conferences etc.
Task leader: University of Novi Sad, University of Belgrade
All chapters have been written and we are waiting for the reviewers reports. After that UNI will published the book and distributed to each partners 100 copies of of it.

21. WP4 Project quality management at Re@WBC
Leader: University of Montenegro
4.1 Establishing Quality Assurance Committee (QAC)
4.1
Establishing Quality Assurance Committee (QAC)
Done
4.2
Developing relevant documents and templates for QA
4.3
Preparing reports on  WPs progress (WP leaders)
Almost done
4.4
Preparing annual partners’  QA reports
4.5
Reports analysed and conclusions made at QAC meetings
4.2.6
Quality control and monitoring manual (UOM)

22. WP5 Dissieminaton and exploitation at Re@WBC
Leader: CPN
Act 5.1 Creating, maintaining and regularly updating project web-site
5.1.1
Preparing the website content (UNI, CPN)
Done
5.1.2
Launching the project web site (UNI,CPN)
5.1.3
Comments from partners (ALL)
5.1.4
Maintenance and updating of project web-site (UNI,CPN)
Performed on a regular basis
5.1.5
Delivery of news and other dissemination materials from partners for posting to the website (ALL)

23. WP5 Dissieminaton and exploitation at Re@WBC
Leader: CPN
Act 5.2 Designing and distributing of project promotional material
5.2.2
Design of the logo (UNI)
5.2.3
Design of promo materials (UNI, CPN)
5.2.4
Comments from partners (ALL)
5.2.5
Printing promo materials (UNI)
5.2.6
Continuous delivery of project documents and information (ALL)
Performed on a regular basis

24. WP5 Dissieminaton and exploitation at Re@WBC
Leader: CPN
Act 5.2 Disseminating of project results through various events and public appearances
5.3.1
Elaboration of the Dissemination and exploitation plan (CPN in consultation with UNI and UKG)
Done
5.3.2
CPN sends the Plan to partners
5.3.3
Comments from partners (ALL)
5.3.4
Final version of the Dissemination and exploitation plan (CPN)
5.3.5
Update of the Plan (CPN)
Performed on a regular basis

25. WP6 Management at Re@WBC
Leader: University of Nis
6.1
Organizing and realizing the Kick-off and coordination meetings
6.2
Developing and adopting procedures for project management
Done
6.3
Setting-up project management bodies and signing partnership agreements
6.4
Establishing a software platform for efficient project management
6.5
Coordinating project activities on a daily basis
Performed continually
6.6
Performing financial management and bookkeeping