1. BASIC IRRS TRAINING Lecture 14
Preparations of Reviewers

2. Outline Learning Objectives To start with Advance Reference Material
Reviewers’ actions
Summary
Basic IRRS Training - Preparations of Reviewers

3. Learning objectives After finishing this lecture the trainee will:
be familiar with the actions to be performed prior to an IRRS mission; in specific
will know the documents to be consulted in order to be prepared for the mission
will be acquainted with the contents and use of the Advance Reference Material
Basic IRRS Training - Preparations of Reviewers

4. To start with
Basic IRRS Training - Preparations of Reviewers

5. IRRS Guidelines
Objectives (c.f. Lecture 1)
Structure (c.f. Lecture 1)
Preparations (c.f. Lecture 3)
Conduct of the review mission
Evaluation and documentation of Observations (c.f. Lecture 6)
Responsibilities (c.f. Lecture 3)
Please read carefully the Guidelines prior to a mission
PDF/SVS-23_web.pdf
Basic IRRS Training - Preparations of Reviewers

6. Time for preparations
Reviewers need sufficient time for preparing themselves to the review and the mission
Estimated net time is at least one week
Before accepting an invitation you need to agree with your line manager on spending this time
Basic IRRS Training - Preparations of Reviewers

7. IAEA safety standards
IRRS Modules are related to given IAEA safety standard requirements (c.f. Lectures 2 and 17)
The safety standard most important for IRRS is GSR Part 1
Please be acquainted with all IAEA safety standard requirements related to your review areas
Basic IRRS Training - Preparations of Reviewers

8. Training documents Reviewers are expected to review all BIT Lectures
A refresher training is held on the day before the mission starts
Basic IRRS Training - Preparations of Reviewers

9. Mission report Reviewers are expected to get familiar with
the mission report of at least one earlier mission
the mission report template to be used in the current mission (c.f. Lecture 7)
Basic IRRS Training - Preparations of Reviewers

10. Advance reference material
Basic IRRS Training - Preparations of Reviewers

11. ARM – purpose and goal
The ARM – compiled by the host country – is meant to summarize the information necessary to the reviewers for preparing themselves to the mission
The ARM is expected to be available two months prior to the mission
Basic IRRS Training - Preparations of Reviewers

12. ARM - access Available through the IRRS restricted site:
Basic IRRS Training - Preparations of Reviewers

13. ARM – SA Summary For each Module:
Summary of the Self-assessment results
Conclusions and foreseen actions
Please read carefully the Chapters related to your areas
Please also read the Chapters on Modules 1 & 3
Basic IRRS Training - Preparations of Reviewers

14. ARM – Self-assessment The most important component
Answers to the Questionnaires for all Modules in the scope
Read carefully all on your review areas Prepare questions for interviews!!!
Basic IRRS Training - Preparations of Reviewers

15. Why do you think that …
… pre-prepared questions will be useful in your review?
Because it:
helps you in understanding and capturing the area you will be reviewing,
saves time in interviewing,
gives opportunity to your counterpart to provide well elaborated answers
Basic IRRS Training - Preparations of Reviewers

16. ARM – general information
National reports (for safety convention review meetings, for stress test, etc.)
Annual reports of the regulatory body
National strategies and policies (nuclear and waste safety, security, energy, etc.)
Nuclear programme and the nuclear facilities and activities
Regulatory body policy documents
Regulatory body Management Manual
Basic IRRS Training - Preparations of Reviewers

17. ARM – legal background
Laws, acts, orders, decrees, regulations in the scope of the mission
Regulatory requirements and guides
You need to be aware of the legal background and regulations related to your review areas
Basic IRRS Training - Preparations of Reviewers

18. ARM – Action Plan
List of actions identified in the self-assessment as necessary
Reviewers are supposed to be fully aware of these planned actions during their interviews
If an Action Plan item relates to noncompliance with IAEA safety standards, you are expected to formulate a Recommendation
Suggestions may also originate from Action Plan items
Basic IRRS Training - Preparations of Reviewers

19. ARM – policy discussions
Policy issues proposed by the hosts are discussed during the mission
They provide information to the hosts on the experience and practice in the reviewers’ countries
Documents and facts related to the policy discussions are part of the ARM
Basic IRRS Training - Preparations of Reviewers

20. Reviewers’ actions
Basic IRRS Training - Preparations of Reviewers

21. Be aware that:
You are expected to assess the ARM against the relevant IAEA safety standards
You need to form an initial opinion of your subject area
You need to allocate the necessary time for reviewing the ARM before the mission
Experience shows that at least a full week is needed for an average reviewer to make these reviews before the mission
It is a very heavy work for the host country to assemble and edit the ARM and make necessary translations.
Basic IRRS Training - Preparations of Reviewers

22. First impressions
Reviewers are expected to summarize their first impressions
issues to investigate further
open questions
possible findings
missing documents or data
They are to be sent to the TL and TC two weeks prior to the mission
Note: Parts of the report may be prepared in advance
Basic IRRS Training - Preparations of Reviewers

23. Recommendations by Experts
Some slides in the upcoming presentations have the following title: Recommendation of Experienced Reviewers Give particular attention to: On these slides the most important issues are listed, that have been recognized by experienced IRRS reviewers during a series of Consultancies.
Basic IRRS Training - Reviewing Management System

24. Summary (1) You need to start your preparations early at home !!!
Read through the IRRS Guidelines
Review training course material
Familiarize with the IAEA Safety Standards relevant for the assigned module(s)/areas
Obtain from the ARM a sound picture about the legal background and regulations relevant for the assigned module(s)/areas
Assess that part of the ARM which is related to the assigned module(s)/areas and make note of issues that require further clarification during the interviews, i.e. missing or incomplete information
Basic IRRS Training - Preparations of Reviewers

25. Summary (2)
Prepare a list of questions that may clarify the issues found (to be handed over to the counterpart at earliest)
Write down the first impressions, possible concerns and conclusions to be discussed during the initial team meeting
Start writing report
Team members are supposed to read only that part of the ARM that is related to the assigned module(s)/area(s). But remember that the ARM on Modules 1 and 3 provides valuable legal and regulatory background information that should be of interest for all reviewers
Basic IRRS Training - Preparations of Reviewers

26. THANK YOU FOR YOUR ATTENTION
This activity is conducted by the IAEA, with funding by the European Union. The views expressed in this presentation do not necessarily reflect the views of the European Commission
Photo: V. Friedrich
Basic IRRS Training - Preparations of Reviewers

27. Discussion
What is your estimate of the total time to be spent on preparations to a mission?
As a reviewer what do you expect from the self- assessment question-and-answer sets?
What is the advantage of preparing your questions to your counterpart prior to the mission?
Basic IRRS Training - Preparations of Reviewers