1. Sales Order tutorial
Transactions used in Sales Order & Distribution module in sap for creating and managing sales order documents

2. Contents What is a sales order Sections of a sales order
Key transactions for managing sales orders
Creating a sales order document - va01
Viewing a sales order document - va03
Changing a sales order document already created - va02
Insert Item proposal in sales order - va51

3. What is a sales order
A sales order document is a document that allows you to sell some items/products depending on a customer_id which has in the items data different materials_ids to be sold
A sales order document has three sections: Header Data of Sales Order,Item data and Schedule Line Data

4. Sections of a sales order

5. Sections of a sales order

6. Key transactions for managing sales orders
These three transactions are destined for the following purposes :
Transaction va01: Creates a sales order
Transaction va02: Changes/modifies a sales order by adding in items data additional material ids and quantities of the material_name
Transaction  va03: View a sales order

7. Creating a sales order document - va01
Type transaction va01

8. Creating a sales order document - va01
In the next screen just fill the fields: Sales Organization,Distribution Channel and Division from Organizational Data section

9. Creating a sales order document - va01

10. Creating a sales order document - va01
After doing and filling this the information populates by itself

11. Creating a sales order document - va01
Don’t forget that the field po number marked with red is also mandatory cause to sell items a purchase order number must be already created when items are firstly purchased. Then you can save.

12. Creating a sales order document - va01
Now just click on save to save the sales order document

13. Creating a sales order document - va01
You will be prompted when your sales order document has been saved in sap above sap windows like this. As you can see it saves it with a sales order document number.

14. Creating a sales order document - va01
To arrive at the last section Schedule Line Data just double click Quantity field to access Item data and then on the red tab

15. Creating a sales order document - va01
Here is the third section of a sales order document called Schedule line data

16. Creating a sales order document - va01
To access the Header data

17. Creating a sales order document - va01
Now you will see the Header data section

18. Creating a sales order document - va01
To access all tabs for further information on Header Data section of a Sales Order document

19. Creating a sales order document - va01
To access all tabs for further information on Item Data section of a Sales Order Document

20. Viewing a sales order document - va03

21. Viewing a sales order document - va03

22. Changing a sales order document already created - va02
As in slide 20 you will fill with /nva02 and you can change the sales order document

23. Viewing a sales order document - va03
Another way to create or change a sales document is via the menu Sales Document

24. Insert Item proposal in sales order- va51
We use transaction VA51

25. Insert Item proposal in sales order- va51

26. Insert Item proposal in sales order- va51

27. Insert Item proposal in sales order- va51
Fill then the description of items and then save

28. Insert Item proposal in sales order- va51

29. Insert Item proposal in sales order- va51

30. Insert Item proposal in sales order- va51
Fill in the sales document the id from slide28

31. Insert Item proposal in sales order- va51

32. Vital information
To access the tables of sales&distributin just type transaction XD99
More information here:
SAP SD Tables
Sales and Distribution Master Data Transactions
Sales And Distribution: Master Data Reports

33. Final conclusion
A po order/ purchase order number must be created first without having a purchase order number created when materials are purchased and come in stock we cannot create a sales order document as it has a mandatory column called po number.
So firstly don’t forget to create the purchase order /po.
In short an item proposal is a list of items to be inserted in sales order document you have firstly created so when you create an item proposal