1. Data Pipeline Town Hall June 1st, 2017
The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline.
We will begin the webinar shortly
Dial in number is
Data Pipeline support is

2. Webinar Etiquette
Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them.
If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music!
We will hold the Q&A session at the end of the presentation:
Type it in the Chat Box for a response OR
Raise Your Hand:
A presenter will call your name
After your name is called, un-mute your phone and speak your question/comment
Please be respectful of others time; we may need to have a separate conversation later to best help you 2

3. Important Reminder Lists are generated from IdM groups
LEAs are responsible for maintaining the groups
Please be sure to update accounts for changes including no longer at your LEA, change of , names, adding phone numbers.
Thank you
May 25, Kick-backs = 65 3

4. What is PII?
Student Personally Identifiable Information (PII) is defined by state and federal laws as information that, alone or in combination, personally identifies an individual
This includes direct identifiers (i.e. name, SASID, etc.)
Includes information that when combined is identifiable
Colorado’s new Student Data Transparency and Security Act introduces a number of new requirements for how Student PII is collected, used and shared
CDE has prepared guidance on how to comply with this and other privacy laws which can be found here:

5. How to Share Data
Check local policies for restrictions, requirements, etc.
Ensure that you are following local policies when transmitting PII to any third party
Use secure methods to transfer any PII to CDE
Call CDE ( ) with questions about how to transmit PII securely
Use Syncplicity to encrypt s to CDE
Avoid sending PII via unencrypted or to unsecured faxes when sharing data between or within districts
Do not use PII in trainings, presentations, etc.
Do not share PII with unauthorized individuals
Do not share passwords

6. Introductions

7. Today’s Agenda Open Collections in Data Pipeline
Summer Calendar Reminder
Directory
Student End of Year
Student October
Teacher Student Data Link
School Discipline and Attendance
Teaching Strategies
READ
Civil Rights Data Collection (CRDC)
SBD

8. Open Collections in Data Pipeline

9. Open Data Pipeline Collections
Year Round
Directory (School Code Changes Open)
RITS
EDIS
Periodic
READ (April 3rd –June 30th)
School Discipline and Attendance (May 3rd – July 12th)
Interchanges
Staff
Student
Special Education IEP
TSDL
Discipline Action Interchange 9

10. Open Data Pipeline Collections
11/23/2018
Open Data Pipeline Collections
Snapshots
Teacher Student Data Link (Now Open-8/25/2017)
Student End of Year for
Special Education Discipline (Now Open-8/23/2017)
Special Education End of Year (Open- 10/5/2017)
CMAS (Open 5/22/2017-6/1/2017)
Coming Soon
CoAlt: English Language Arts and Mathematics (DLM) SBD (Open June 19th – June 27th) 10

11. Summer Calendar

12. Summer Calendar
In the months of June, July and August, Town Hall will meet every other Thursday.
Here is the schedule of days we will have Data Pipeline Town Hall.
June 1st, 15th, 29th
July 13th, 27th
August 10th, 24th

13. Directory

14. School Code Changes
If you have the following school code changes you will need to submit a school code change request.
New School Code
Closing a School
School Name Change
School Grade Change
The electronic request forms can be found at: geForms
If you want to make sure that a change is complete go into the Data Pipeline Directory. (select schools tab)
School code changes are due on June 30th 2017!

15. Student End of Year

16. Now Open Student EOY – Duncan Anderson – Anderson_d@cde.state.co.us
Please try to create a snapshot by the end of this week. This helps to ensure that you are on track with the collection
The snapshot does not need to be error free. This is just a preliminary deadline. If you’ve already created a snapshot you’re ahead of the pack!
Duncan is out of the office today and will be back tomorrow. He will have limited access to and phone and will respond to questions as soon as possible
Known Issue: Error SP460 in the Advanced Course Completion file has a bug that’s causing it to mistakenly trigger. This should be resolved by early next week.

17. Info Student EOY – Duncan Anderson – Anderson_d@cde.state.co.us
If you have further questions, please visit the End of Year web page for more information:
Please for questions or call

18. Student October

19. Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961
Student October
Count Day
Monday October 2nd, 2017
Count Window:
Monday September 25 – Monday October 9
FAST Upcoming Trainings
Audit Process
Wednesday, June 21, 1:30 – 2:30 pm
Student October Resource Guide
Tuesday, June 20, 1:30 – 3:00 pm
At-Risk Resource Guide
Thursday, June 22, 10:30 – 11:30 am
Morgan Holmgren – –

20. Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961
Student October
English Learner Changes
Webinar last week. Slides have been posted here:
Morgan Holmgren – –

21. Teacher Student Data Link (TSDL)

22. TSDL Reminder All course codes should be mapped to SCED codes
Course Enrollment and Course Instructor files should be uploaded
Core Content Areas required, others may be excluded
Resolve any interchange errors first
Create snapshot in June and resolve errors
Deadline for TSDL snapshot is August 25th 2017 22

23. Additional Information
Summer 2017 courses should not be included in files, instead those applicable courses would be included in the data file
Migrant student information
should be identified in Migrant Student List (a Cognos report) based on the students reported in your course enrollment file
Regional Migrant program should notify your district as students are identified as migrant within your district. 23

24. Resources
File layouts, templates, business rules, authority, process and checklist of steps and previous training slides can be referenced at: dent
Contacts:
Hai Huynh - or
Annette Severson – or 24

25. School Discipline and Attendance (SDA)

26. 2016-17 Timeline Date Event May 3rd (Wednesday) Collection Opens
June 2nd (Friday)
Suggested Date for having No Reportable Incidents tab updated
June 9th (Friday)
Suggested Date for having at least 1 file uploaded
June 16th (Friday)
Suggested Date for having all files uploaded
June 23rd (Friday)
Suggested Date for having all files error free
June 30th (Friday)
Suggested Date to have SDA data finalized
July 12th (Wednesday)
Deadline for SDA to be finalized

27. What must be Reported in SDA?
Attendance info- count of all student days and partial days for ALL public schools (online, charter, etc.)
All students disciplined during the school year
Include the student and incident:
If the student is disciplined with any of the following (for any behavior):
Classroom Suspension
In-School Suspension
Out of School Suspension
Expelled
Referred to Law Enforcement
If the incident would fit a listed behavior code other than code “12- Other Violation of Code of Conduct” regardless of action taken
Annette Severson

28. Webinar Training Information
Training –power point and recording is now posted and available at: dance
Online Attendance Webinar power point and recording also available at: plineattendance
Annette Severson

29. Attendance Data File
First, Data is categorized and reported by Student Demographic information:
Ethnicity/Race
Gender
IDEA/Special Education
Section 504 Status
ELL Status
Homeless
Attendance
Attendance Data

30. Attendance Data
Second, each subgroup of students would have reported the following:
Total Days Attended
Total Days Excused
Total Days Unexcused
Total Days Possible Attendance
Number of students habitually truant four or more days in a month
Number of students habitually truant ten or more days in a school year
Number of students habitually truant for both conditions listed above
Number of Students with Chronic Absenteeism
Attendance

31. Attendance Data File: Relationship Equation
Student Total Days Attended
Student Total Days Excused Absent
Student Total Days Unexcused Absent
Student Total Days Possible
Decimal point is implied for all of these values.
Example: Student Total Days Attended reported as 5005 is reflected as days.
Attendance

32. Annette Severson 303-866-6824 severson_a@cde.state.co.us
11/23/2018
Data Pipeline Website
Periodic Collections -> School Discipline and Attendance
Direct Link:
Contact: Annette Severson or (303)
Update: Harris Computers/GoEdustar is making the Attendance Data File updates which should be released this week to districts
Annette Severson

33. Kindergarten School Readiness Data Reporting
11/23/2018
Kindergarten School Readiness Data Reporting
Upload Slide deck, data reporting fact sheet

34. Data Reporting Elements
As required by Colorado law (Section (1)(b) C.R.S.), school readiness includes both developmental and academic areas: physical well-being and motor development, social and emotional development, language and comprehension, cognition, and general knowledge (math and literacy).
Teaching Strategies GOLD ® areas: Social-Emotional, Physical, Language, Cognitive, Literacy and Math.
The reporting system is intended to provide baseline data for measuring improvement in students’ knowledge and skills over time.
READ (HB )
-If a district administers the READ Act assessment in the first 60 days of the school year, it is not required to administer the literacy component of the school readiness assessment.
-Information gleaned from READ assessments administered within the first 60 days can be used to inform the literacy component of the school readiness kindergarten entry assessment. Data can be used from READ to enter data into the KEA survey’s literacy area.
-All 6 required areas must be completed in the school readiness assessment for kindergarten entry within the first 60 days.

35. Data Reporting Elements
Data reported to CDE will be from the initial fall assessment window.
The initial assessment is to be completed within the first 60 calendar days of the school year as required by HB
Kindergarten teachers may complete the initial assessment by using the Kindergarten Entry Assessment (KEA) Survey in GOLD® for the first checkpoint.
The Colorado reduced item set of objectives and dimensions can be used to complete the KEA.
Teaching Strategies is developing a customized report within the assessment tool that will allow districts to automatically aggregate and report on the state board approved data reporting elements. The report will be available in the early Fall.
The School Readiness collection will be open from mid October to mid December.
Data will be submitted through Data Pipeline.

36. Overview of Kindergarten School Readiness Data Reporting
11/23/2018
Overview of Kindergarten School Readiness Data Reporting
Passed in 2008, Colorado Achievement Plan for Kids (CAP4K) requires districts to report school readiness data to the Colorado Department of Education.
In March 2016, the State Board of Education voted to adopt a system for reporting school readiness data.
The system calls for districts to submit only aggregate readiness information not by domain, but by number of domains in which students demonstrate readiness as illustrated in the following sample tables.

37. Sample School Readiness Report by District
Determination of School Readiness Data Reporting by the State Board of Education
Sample School Readiness Report by District
Data will be reported in aggregate for the district as a whole

38. Sample School Readiness Report by School
Determination of School Readiness Data Reporting by the State Board of Education
Sample School Readiness Report by School
Data will be disaggregated by school by gender, free or reduced lunch eligibility status, and race/ethnicity

39. Data Reporting “Next Steps”
Data Reporting Pilot SY 16-17
Ten districts from across the state participated in a data reporting pilot. Each region was represented and the pilot included small rural, rural, suburban, and urban districts.
CDE is working with Teaching Strategies to develop a customized report within the assessment tool that will allow districts to automatically aggregate and report on the state board approved data reporting elements. The report is in development and will be available in Teaching Strategies administrators’ accounts in early Fall.
Data Reporting SY 17-18
Statewide School Readiness data reporting will begin in the Fall of 2017.
The School Readiness collection will be open from mid October to mid December
The Colorado Department of Education will produce an annual report.
annual report with the following information:
• Levels of school readiness demonstrated by students enrolled in kindergarten
• Disaggregated results by school district, school, grade level, free or reduced lunch eligibility status, gender, and ethnicity
Annual report will be due in Feb.

40. Contact Emily Kielmeyer Kindergarten and School Readiness Manager
11/23/2018
Contact
Emily Kielmeyer
Kindergarten and School Readiness Manager
Tara Rhodes
Early Learning Business Analyst 40

41. READ

42. READ Updates
At this time, districts should have completed or are currently working on:
Submitting files to resolve errors
Submitting information required for the completion of the READ budget planning survey
June 16: Districts complete submission of READ files and Budget Planning Survey by end of day – all submissions are finalized and will be locked
Once READ file is error free be sure to click the “submit to CDE” tab in the Status Dashboard to lock your data
Districts who submit programs in the “other” category within the survey will be notified by CDE and survey approval will be pending

43. READ Updates Current Defects Recently Corrected Issues
Some READ extracts still include the Testing Accommodations field even though it has been removed from the READ file. Please make sure to delete this column before uploading your data.
Recently Corrected Issues
RD257 – “District has a duplicate SASID with another district who has submitted their file” has been changed to a warning instead of an error
Now also includes the district code in which there is a duplicate SASID

44. READ Resources
READ Collection resources can be found at: ne
Upcoming webinars
Recorded webinars
Data collection timeline
Data elements & definitions
File layout
Business Rules
Additional resources such as FAQ document, assessment cut scores, template for submitting budget planning survey, etc.
Whitney will be out of the office 5/23-6/1
Please contact Donna Bright with any questions regarding the READ collection
Phone:

45. Civil Rights Data Collection (CRDC)

46. Jan Rose Petro 303-866-6838 petro_j@cde.state.co.us
CRDC
Deadline Friday, May 12, 2017 has passed.
Colorado Progress
180 certified
1 100% complete (have not certified)
0 over 90% complete
5 less than 90% complete
AWS (Advance Website)
Partner Support: (855) or
Jan Rose Petro

47. Jan Rose Petro 303-866-6838 petro_j@cde.state.co.us
CRDC
Deadline Friday, May 12, 2017 has passed.
LEAs that do not certify MUST request an extension
Extension request form available Monday May 15th
Justify the reasons why not completed. Also list
Challenges preventing completion
Current status
Planned efforts to complete
Tasks and timeline
Requested extension date
Office of Civil Rights will review and approve
Jan Rose Petro

48. Jan Rose Petro 303-866-6838 petro_j@cde.state.co.us
CRDC
CRDC contacts are
superb!!!
THANK YOU!!!
Jan Rose Petro

49. SBD

50. Assessment ∙ Melissa Mincic ∙ mincic_m@cde.state.co.us or 303-866-6281
SBD Review Timeline*
Assessment
Dates 1
ACCESS for ELLs
03/16-03/29 2
CO SAT/PSAT 10†
05/15-05/24 3
CMAS
Science/social studies
CoAlt science/social studies
ELA/math (PARCC)
CSLA
05/22-06/01 4
CoAlt: English Language Arts and Mathematics (DLM)
06/19-06/27
*DACs and data respondents will receive updates about collections as needed.
†Will count for accountability reporting beginning in 2017
*SBD manual page 2*
Assessment ∙ Melissa Mincic ∙ or

51. Assessment ∙ Melissa Mincic ∙ mincic_m@cde.state.co.us or 303-866-6281
SBD Manual & Webinar
Assessment Unit homepage ↓
Trainings
Data Trainings
SBD Manual
SBD Webinar
*SBD manual page 2*
Assessment ∙ Melissa Mincic ∙ or

52. Data Pipeline Assessment Collections User Roles
Description
LEA viewer
Can only view data and reports
LEA user
Can view data and reports
Can download, edit, and upload data
LEA approver
Can approve data†
*Assigned by Local Access Manager (LAM). Individuals may be assigned roles in
several or all SBD collections but may only have one user role per collection.
†Districts can ensure that SBD data have been submitted using the Status
Dashboard tab in Data Pipeline.
*SBD manual page 6*
Assessment ∙ Melissa Mincic ∙ or

53. Accountability Comparison Reports
CDE providing calculated values for accountability fields
Continuously in District
Continuously in School
Date First Enrolled in U.S.
Assessment ∙ Melissa Mincic ∙ or

54. Student Location Report
*SBD manual page 32*
Assessment ∙ Melissa Mincic ∙ or

55. Melissa Mincic Mincic_m@cde.state.co.us 303.866.6281
SBD Reviews Contacts
Melissa Mincic

56. Thank you for joining us today!
Next Town Hall:
Thursday, June 15th, a.m.-10 a.m.