1. Applications Software
7.00 Utilize multimedia/presentation graphics software.
Unit Objectives

2. What is Multimedia/Presentation Graphics Software?
Multimedia combines text, graphics, animation, video, and audio.
Presentation Graphics Software allows the user to create documents called slides to be used in making presentations.

3. Types of Presentations
Informal
Overhead transparencies
Electronic
Projection device attached to a computer
Virtual
Presentations on the Internet

4. Uses of Multimedia/Presentation Graphics Software
Maps
Building Designs
Drawings
Charts/Graphs
Reports
Brochures
Meeting Presentations
Educational Presentations
Informational Presentations

5. Advantages of Multimedia/Presentation Graphics Software
Enhancement of Text only messages
Can help illustrate some topics better than static text or diagrams
Portable and editable
Distributable via the web and/or CD-ROM
Gains and holds attention
Interactivity can help learning process
Entertaining as well as Educational
Hyperlinks to other presentations, documents, and/or web sites.

6. Multimedia/Presentation Graphics Terminology
Slide - an individual screen in a slide show; the basic unit of a presentation.
Title Slide – generally the first slide in a presentation; introduces the presentation to the audience.
Bulleted List Slide –a type of slide layout that allows you to enter several levels of bulleted text; each level is formatted in a different point size.
Presentation file - the file you save to disk that contains all the slides, speaker’s notes, handouts, that make up your presentation.
Object - any element that appears on a slide, such as clip art, text, drawings, charts, sounds, and video clips.
Slide show - a series of slides displayed in sequence; controlled manually or automatically.

7. Multimedia/Presentation Graphics Terminology
Transition - a special effect used to introduce a slide during a slide show.
Outlining - allows you quickly to create your presentation using an outline format.
Graphing - allows you to create and insert charts into your presentations.
Drawing - allows you to create diagrams using shapes such as arcs, arrows, cubes, rectangles, stars, and triangles.
Multimedia effects - adds interest and keeps your audience attentive by adding effects, such as sound and video to your presentation.

8. Multimedia/Presentation Graphics Terminology
Design template - provides consistency in design and color throughout the entire presentation; determines the color scheme, font and font size, and layout of your presentation.
Attributes - the properties or characteristics of an object.
Placeholders - empty objects on a new slide.
Audience handouts - printouts of your electronic presentation that your audience can use to follow along and to take notes.
Speaker notes - notes that include the slide as well as comments or points you may want to remember.

9. Multimedia/Presentation Graphics Terminology
Menu bar - list each of the menus in applications and usually appears near the top of the application window under the window title bar.
Toolbar - provide quick access to frequently used commands; a lot of the buttons are the same from program to program.
Toolbox - resembles a toolbar, but hold items such as drawing tools rather than buttons that perform commands.
Hyperlink - a link you click to display another webpage or document with in a presentation; can consist of specially formatted text, buttons, and hotspots on graphics or pictures.

10. Planning a Presentation
Description of learner/audience
Age, target group, reading level, etc.
How will you gain attention and introduce the topic?
Present objectives and standards
How will you gather resources and information?
Pre-media use preparation
Content planning brainstorming and design layout brainstorming on paper
Consider the necessary equipment/materials/handouts.

11. Designing a Presentation
Keep it simple
Include words and images
Nice big titles
Use words or phrases
No sentences and no fine detail
Don’t clutter the slide
Leave a lot of white (blank) space
Be consistent on all your slides
Use the same design template
Same font style

12. Designing a Presentation
Project an image
Use visuals to clarify or emphasize a point
To add variety
To change focus
Organize information
It should be easy to follow such as in an outline format
Come right to the point
Create high contrast between the background and the text
Use color wisely
The slides do something (animation/transitions)

13. Creating a Basic Presentation
Start your presentation program.
Create a New Presentation.
Apply a template design that relates to the purpose of the presentation.

14. Identify the following parts of the presentation window.
Title bar
Menu bar
Toolbar
Placeholders
Status bar/Application bar
View buttons/tabs
Drawing toolbar
Outline Page (PowerPoint)
Notes page (PowerPoint)
Minimize, Maximize/Restore, Close buttons
Explore the different tools
Choose design layout
Add text to the slide
Add additional slides
Add text and graphics
Add transition effects
Add animation to slides
Check spelling/grammar
View slides in a slide show

15. Creating a Basic Presentation
Move the mouse pointer over each Toolbar button to display its pop up name.
Select a slide view that displays an individual slide.
Create slides using relevant slide layouts provided by your software.
Check your spelling and grammar.
Return to your first slide.
Change the slide view to display all the slides in miniature.

16. Enhancing a Basic Presentation
Inserting a graphic.
Create a new slide and select a slide layout that contains a clip art placeholder.
Insert relevant clip art or a file from a downloaded file from a disk/hard disk drive.
Creating a chart.
Create a new slide and select a slide layout that contains a chart placeholder.
Select the type of chart relevant to your presentation/data.
Organizational chart
Line, Bar, Pie Chart/Graph, etc.
Enter data to create the chart.

17. Enhancing a Basic Presentation
Inserting a sound file.
Sound can be added in several ways.
To run continuous during the presentation.
To run during an object/text animation.
To run during an object/text hyperlink.

18. Enhancing a Basic Presentation
Inserting Slide Transitions and Animations.
Explore the different transition effects and speeds.
Explore the different animation effects for text and objects.
Apply a transition effect for bulleted text
Apply a different transition effect for objects/graphics
Explore the different orders of animation
Apply the animation of a graphic before the text
Add a different sound effect to graphics

19. Saving a Presentation
Save the presentation

20. Printing a Presentation
Print the presentation
Explore different printing options
Slides
1 per page, 6 per page, etc.
Outline view
Handouts
Note Pages

21. Tips for Delivering a Presentation
Plan
Know the purpose of your presentation
plan your content
know your audience
Prepare
Have an attention-getting opener
Be positive
Develop a memorable closing
Outline your main points
Helps you stay focused

22. Tips for Delivering a Presentation
Talking
Don’t talk too slow or too fast
Watch your audience and take your cue from them
Present
Dress professionally (proper business attire)
Make eye contact, be natural and sincere
Involve your audience
Questions
Be sure to leave time at the end of your presentation to answer questions

23. Presenting a Presentation
Explore different slide show options
Manual Slide Advancement
Automatic Slide Advancement
Set up needed equipment
Always do a test run
Distribute handouts or notes pages if needed
Take a deep breath and BEGIN!