1. Revision of the Governance model
15 September 2016

2. Present TRACES steering group
TRACES Steering Committee
Chair:
Head of Unit G2
Expert opinion on documents to be endorsed by PAFF SC
PAFF ad hoc expert working group
PAFF Committee
Chair:
Director of Directorate G
To define the overarching TRACES system objectives, strategy, milestones and implementing phase capstone events
Receives periodic updates by the Commission
Chair:
Head of TRACES section (G2)
TRACES working group
Endorsements of the TRACES operational guidelines, manuals and strategic documents necessary for the developments
TRACES operational information
Daily operational management issues, including the IT and business intelligent

3. Present TRACES steering group
Memberships
12 with rotation principle every 2 years
Role
ensure the TRACES system high level operational management
To define the overarching TRACES system objectives, strategy, milestones and implementing phase capstone events.
Objectives
Overall guidance and advice to PAFF on TRACES topic
Follow up of the performed job

4. Reasons to change the governance model of the IT systems
Reorganisation of DG SANTE: TRACES, RASFF, AAC and Food Fraud in the same SANTE.G5 Unit
A case could be covered by one, two or three context (RASFF-AAC-FFN, TRACES and even evolve in time)
Future IMSOC (Integrated Management System for Official Controls) central concept in the revision of the Official Control Regulation
User's population overlaps quite well
Our wish to have a more inclusive participation of Member States representatives in the governance of these systems
Simplification and IT rationalisation

5. Proposed Governance structure (1/2)
Operational Management Board
for Alert System's
TRACES
Food Fraud Network
RASFF
System Providers (SANTE.A4)
System Owner
(SANTE.G5)

6. Proposed Governance structure (2/2)
OMB (Operational Management Board) meets every 2-3 months (Audio or webconference for the MS representatives)
7 MS representative with potential rotation organised yearly (RASFF, AAC, Food Fraud, TRACES). The 7 must be from different MS. No rotation during the first year then 3 members (one for each RASFF, AAC and FF, TRACES) rotate every 6 month.
It touches the evolution-integration of the systems covering RASFF-AAC-FF, TRACES case flow. Priority setting is an important topic
Information and proposed plans are communicated
Decision are taken by consensus
If lack of consensus, Commission to take decision

7. Questions and discussions